HomeMy WebLinkAboutDepartment Head Meetings Minutes 11.06.2002 MINUTES
DEPARTMENT HEAD MEETING
NOVEMBER 6, 2002 3:00 P.M.
OLD COUNCIL CHAMBERS
PRESENT:
Mayor Bud Johnson
Matt Erekson
Rick Musson
Jan Faught
Peggy Arnold
Cathy Gabrian
Gay Easton
Monthly reports: Police, Ambulance, Fire, and Building. * No discussion
Review of committee minutes:
* Public Works Committee - 10/07/02
o Present light district could bc expanded to include 8th Avenue
Hazardous material
· No discussion
Job description update
· No discussion
School zone
· No discussion
Procedure to release employee information · No discussion
Process for employee fries · No discussion
Discussion on lot purchase · No discussion
CJIN Terminal
· No discussion
COPS Grant for equipment · No discussion
Code book
· No discussion
Laurel City Voice - next issue
· Cindy needs Fire Department's article e-mailed or on disk.
Department Head Meeting Minutes of November 6, 2002
CIP and Budget Calender · CIP in process
· Draft policy previously distributed contained equipment and dollar levels
· Local Government Center currently reviewing information to simplify the CIP
Discussion regarding Cal's project, which was not considered in the trial CIP process
c> No capitalized asset
o Examples of motorcycle program and need for ambulance building
Answers are not always clear - alternatives needed for review
· Assets - cost over $5,000; plan- cost $4,500 (under $5,000)
· CIP needs to allocate dollars in order to get final project
· Discussion regarding budget schedule
· Change budget process
o More nuts and bolts done at department head level
o Proposed budget presented to council at council workshop
o Keep Budget/Finance Committee informed
o Include CIP in order to look at priorities
o O&M - operation and maintenance
o CIP - equipment; legislation requires 5 years and $5,000
o Purchase of $2,000 computer would be O&M
· How to address problems is not so easily defined
· Mayor asked Cathy to check the code guidelines for the budget timeline.
Other
Possible proposal to discontinue City Council Committee of the Whole meetings
Library Board to attend council workshop session to discuss duties of Library Board
members
· Additional calendar items:
o Right-of-way fees - Solid Waste
o Bid for material and services - Public Works
o Inclusion of 8th Avenue in current residential Lighting District
o Enterprise Funds - rate proposals
· Rick, Terry, Jan - meeting with Scott Atwood at 4:00 p.m. today
o Mayor to write letter of direction
· Associated Glass building
o Associated Glass contacted owner of the building
o Associated Glass is willing to sub-lease the building to the City of Laurel for
$2,500/month.
o Building owners interested in selling if City submitted an offer
o Building needs work, but space is useable
o Enough main level space to share with other departments, i.e. animal control;
o More vehicle parking
· Oxygen for Ambulance
o Getting oxygen from Valley Welders at same price as from Action Medical
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Department Head Meeting Minutes of November 6, 2002
· Police Department
o Travis Pitts to attend DEA Academy - November 18-22; all expenses paid
o HIDTA Drug Forfeiture School - regarding paperwork for forfeiture cases
o Rick wrote letter regarding motorcycle program - will give to Mayor
o Rick asked to discuss log and recorder with Mayor
· Library job descriptions
o Job descriptions added or changed through the Mayor
o Library needs job description for substitute library worker
Calendar
November 6, 2002 - Committee of the Whole
SRO presentation - Jay Hatton
November 12, 2002 - Department Head Meeting
Planning Board minutes
Public Works Committee minutes
Travel policy
Mill levy decrease
November 12, 2002 - Council Workshop
FAP Building: Ambulance office - Scott Atwood
Intake update
Sign Code ordinance
Internet and E-mail Policy
November 19, 2002 - Committee of the Whole
November 19, 2002 - Council
Sign Code ordinance - public hearing
November 26, 2002 - Council Workshop
December 3, 2002 - Committee of the Whole
December 3, 2002 - Council
Department Head Meeting Minutes of November 6, 2002
December 10, 2002 - Council Workshop
Wastewater Facilities Plan
Future:
Janitorial services
Exempt employees - resolution on 11/06/02 council agenda
Update of Laurel Municipal Code book
Library Board/Peg Amold- council workshop
Right-of-way fees - Solid Waste
Bid for material and services - Public Works
Inclusion of 8th Avenue in current residential Light District
Enterprise Funds - rate proposals
November 2002 - Laurel City Voice in Laurel Outlook Information to Laurel Outlook by November 15th
Laurel City Voice included in November 27th edition of the Laurel Outlook
The meeting adjourned at 3:26 p.m.
Respectfully submitted,
Cindy Allen
Council Secretary
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