HomeMy WebLinkAboutCouncil Workshop Minutes 10.29.2002 MINUTES
COUNCIL WORKSHOP
OCTOBER 29, 2002 7:00 P.M.
COUNCIL CHAMBERS
A Council Workshop was held in the Council Chambers and called to order by Mayor Bud
Johnson at 7:00 p.m. on October 29, 2002.
COUNCIL MEMBERS PRESENT:
_x_ Lauren Van Roekel
_x_ Ken Olson
_x_ Gay Easton
_x_ Dan Meats
_x_ Doug Poehls
x Mark Mace
_x_ Daniel Dart
x John Oakes
OTHERS PRESENT:
Matt Erekson
Cai Cumin
Carl Anderson
Bruce Rost
Rich King
Tim Reiter
Larry McCann (7:20 p.m.)
Dennis McPhearson
Paul Swenson
Ordinances - Matt Erekson · Chapter 12.04 - relating to sidewalk repair
· Chapter 12.12 - relating to bond required
· Chapter 12.16 - relating to authority to remove obstruction
· Chapter 16.12 - relating to application requirements
· Chapter 16.16 - relating to minor plat application requirements
· Chapter 16.40 - relating to mobile home parks
· Chapter 16.52 - relating to monumentation
· School zone from Billings - whatever is posted
· Direction to bring forward ordinance on business inspections
Resolutions - Matt Erekson · Resolution establishing exempt employees
· Resolution declaring that an emergency exists with regards to the City Shop
· Resolution relating to a contract with Americlean of Billings
Bid award - intake recommendation
· Carl Anderson - estimate based on Glendive project, which had additional contact basin
· Three issues raised our cost: confined site; rock excavation; pipe % across river
· Options: accept bid - find money
reject bids - lose 60 days - rebid and construction would occur in fall of 2003
· Not all agencies have been notified of bid amount; agencies will be notified Wednesday
Council Workshop minutes of October 29, 2002
· Temporary water supply - already committed to pump rental; money spent to put pipe in
place
· Questions:
o Can we add to SRF loan?
o Are some additional funds available? $450,000 budgeted for auto read system
o What was low bid?
o $1,514,000 estimate - $779,000 is balance of SRF loan; $400,000 from WRDA
Grant
o $2,636,600 was the lone bid and therefore the low bid
· What area caused the cost to be so far above the estimate?
o Not one particular area, but several areas
o Access is critical: rock excavation and sheet piling were the areas where HKM's
estimate did not match with contractor's bid estimate
· Review revenues
o 5 - 15% rate increase needed to cover intake and leave funds in place to do system
upgrades
o Auto read systems - put on hold
· SRF loan is available to fund remainder: discussion regarding tying to existing loan or if
necessary to rebond; rebonding would increase cost about $60,000
· HKM - Are there options?
1. accept - find $
2. reject - go back to drawing board and rebid; however, pumps are already
purchased for this design
· Generalize about options:
1. reconfigure project - small returns
2. split project - probably not an altemative- nothing gained
· Gay commented about fighting unknown future costs:
o Costs increase about 3% per year
o COP hoped that other bids would be submitted;
o HKM expected other bids because six bid documents were paid for and taken out
· Concern is if project were rebid, contractors would know the $ amount and would rebid
the $ and not the project
· Information agreement - discussion on how we could come to an agreement between the
City of Laurel, HKM and COP to discuss design, building, plans - key things that COP
would not make public unless they knew they were awarded the project
Ent .ryway Zoning District
· Change in Section 17.26.052: An on-premise sign is a sign that advertises solely for the
business on the specific tract of record prepe.~y on which it is located.
· Amortization over 6 years is enforceable.
· Possible to set different times, but there is no advantage.
· If adopted:
o Inventory signs
o Fee for sign changes
o Notify sign companies
· Berm issues are not part of existing properties.
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Council Workshop minutes of October 29, 2002
· Landscaping can be clustered.
Zone change - Masonic Temple · Draft of conditional use to change ordinance (we will not use)
· Variances require hardships
· Cai stated that fraternal organizations and public gathering places do not belong in airport
area
Internet and E-mail Policy
· No discussion
Agenda discussion
· Council would like to continue the vote on the amended EZD Ordinance.
Announcements
· None
Other items
· Municipal Code Books - turn in to Cindy for update when new pages are received
The council workshop adjourned at 9:00 p.m.
Bud John~fI~ayor
NOTE: This meeting is open to the public. This meeting is for information and discussion by
the Council.
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