HomeMy WebLinkAboutBudget/Finance Committee Minutes 09.30.2002MEMBERS PRESENT:
MINUTES
BUDGET/FINANCE COMMITTEE
SEPTElVIBER30, 2002 5:00 P.M.
COUNCIL CHAMBERS
Chairman Ken Olson
Mark Mace
Gay Easton
Bud Johnson (5:30)
OTHERS PRESENT: Mary Embleton
The Budget/Finance Committee meeting was called to order by Chairman Olson at 5:05
p.m.
The minutes of the September 16, 2002 regular meeting were approved as presented.
September claims totaling $1,112,513.61 were reviewed and the committee recommends
approval by the council via motion by Gay, seconded by Mark, and passed unanimously.
This total includes nearly $400,000 of Airport Authority expenses for the runway project,
over $400,000 for the water intake project, and over $125,000 for the chip seal project.
The following purchase requisitions were reviewed and approved:
GENERAL FUND:
Repair boiler - city hall building
Install hot water heater - city hall building
Security fence at shop - police and shop
POLICE TRAINING FIJND:
Lap top computer
STREET MAINTENANCE FUND:
65 tons ML 800 material
GAS TAX FUND:
100 tons Optimix asphalt
25 tons rejuvenator and application (1 block Hazel)
9-1-1 FUND:
Chair for dispatchers
WATER FUND:
Microsoft XP program - plant
Liquid alum - plant
Plan review/building permit for intake project - plant
$ 527.26
$ 799.25
$ 3,095.00
$ 2,186.00
$ 2,100.00
$ 6,094.00
$ 630.00
$ 829.00
$ 700.00
$ 2,692.61
$ 2,346.00
Budget/Finance Committee
September 30, 2002
Page 2.
SEWER FUND:
Toxicity testing - plant
$ 600.00
The Comp/OT reports were reviewed for pay period ending 9/15/02. Discussion was
held regarding listing the public works overtime by function (i.e. water and sewer on one
list, and cemetery, parks, sweets, and garbage on the other list) rather than by location
(i.e. shop on one list, and plants on the other list). No change was made at this time.
The Payroll Register for PPE 9/15/02 totaling $111,379.04 was reviewed and the
committee recommends approval by council via motion by Mark, seconded by Gay, and
passed unanimously.
Mary distributed copies of the Banking Serviees Survey to the committee for their
review. The results of the survey from the three banks in town, will be reviewed and
discussed further at the next meeting.
Regarding the mill levy decrease investigation, Mary reported that she had a conference
call with three ganflemen from the Department of Revenue, Centrally Assessed Property
Division last week. According to their research, Touch America is the company mainly
responsible for the decreased value of the City of Laurel's taxable valuation. They
indicated that the taxable valuation of fiber optic lines was determined by the economic
health of the company. Further investigation is being conducted. The committee
recommends that the three gentlemen, Don Hoffman, Gene Walborn, and Vern Fogle, be
invited to address the council in the near future.
Mary reported on conversations she's had with Casey Joyce of Big Sky Economic
Development Authority regarding the housing grants. He will be scheduled to give a
status report at the Council Workshop on October 8th.
Matt is putting the changes together for the cemetery ordinance. Any references to old
ordinances need to be repealed, and the deed document will need to be revised when the
approved changes become effective.
The report on the IRS Payroll workshop is postponed to the next Budget/Finance
meeting.
Since there are 7 people attending the Montana League of Cities and Towns
Convention in Butte next week, and there are only 5 rooms booked, two moms will be
shared by members of the committee.
Budget/Finance Committee
September 30, 2002
Page 3.
Other issues discussed included: informing the committee that the city credit card
experienced a lot of usage last month, and therefore a purchase for the sewer plant was
denied by VISA; the GASB34 workshop to be held in October will be a hands-on, and
attendance is encouraged; informing the committee ora 2-month old invoice, which was
paid by a manual check.
The next meeting will be on Tuesday, October 15th at 5:00 p.m. due to the holiday on
October 14u'.
The meeting adjourned at 5:50 p.m.
Respectfully Submitted,
Clerk/Treasurer
City of Laurel
Budget and Finance Committee
Agenda
September 30, 2002
5:00 p.m.
1. Review and approve minutes of September 16, 2002 regular meeting
2. Review September Claims and recommend approval to council
3. Review and approve Purchase Requisitions
4. Review of Comp/Overtime Hours for PPE 9/15/02
5. Review of Payroll Register for PPE 9/15/02 totaling $111,379.04 and recommend
approval to council
Clerk/Treasurer Comments
a. Discuss Banking Services Survey
b. Update on mill levy decrease investigation
c. Update on BSEDA progress on housing grant applications
d. Update on changes to Cemetery ordinance
e. Report on IRS Payroll workshop of 9/24
f. Montana League Convention in Butte October 9-11
7. Other