HomeMy WebLinkAboutDepartment Head Meetings Minutes 10.01.2002 MINUTES
DEPARTMENT HEAD MEETING
OCTOBER 1, 2002 4:00 P.M.
PUBLIC WORKS DEPARTMENT
PRESENT:
Mayor Bud Johnson
Larry McCann
Matt Erekson
Rick Musson
Jan Faug~t
Gay Easton
Mary Embleton
Steve Klotz
Jean Kerr (4:20 p.m.)
Joel Barnhart
Peggy Arnold
Review of Emergency Services Committee minutes · No discussion
Minutes to Internet · Discussion started in 1998
· Current minutes are on website - www.mylaurel.com
· County website is not updated with minutes
Would need link from www.mylaurel.com to the county website to view govermnent
section
Laser Fiche
· No discussion
SRO review
· No discussion
Hazardous material
· No discussion
Job description update · Rick submitted signed job descriptions
· Library Board to review job descriptions before Peg completes the reviews
School zone
· No discussion
Procedure to release employee information · Matt is working on.
Process for employee files · Matt is working on.
Calendar
October 1, 2002 - Committee of the Whole
Departxnent Head Meeting Minutes of October 1, 2002
Estimate of cost from engineers for intake
Swiinming Pool Task Force update - Robin Herman
Remember that the agenda deadline change goes into effect on October 3fa.
October 8, 2002 - Council Workshop
HOME Grant - Mary
Comprehensive Plan - Cai
Ordinances - Matt
Intemet and E-mail Policy
Discussion regarding November 5th council meeting - State General Election Day
October 15, 2002 - Committee of the Whole
Library Foundations - Peg
Department of Revenue
October 15, 2002 - Council
Quarterly Report for 1st Quarter Fiscal Year 2002-2003 - Mary
October 22, 2002 - Department Head Meeting - 1:00 p.m.
CIP Workshop
Bring draft articles for Laurel City Voice
October 29, 2002 - Council Workshop
Future:
Value of mill decrease- Mary
CIP
Library - Peg
Exempt employees
Update of Laurel Municipal Code book
November 2002 - Laurel City Voice in Laurel Outlook
Department Heads give information to Cindy by Friday, November 1 st
Information to Laurel Outlook by November 15th
Laurel City Voice included in November 27th edition of the Laurel Outlook
Other
Budget · Mayor distributed handouts.
· Budget process for 2003-2004 is beginning.
CIP is an integral part of the budget process.
· Each department submitted two CIP proposals.
Department Head Meeting Minutes of October 1, 2002
· Discussion to schedule day for department heads to evaluate the CIP proposals
· Department head workshop scheduled for Tuesday, October 22nd, at 1:00 p.m.
Laurel City Voice
· Deadline for submitting articles to Cindy changed to November 1 st
· Need pictures and information about the chip seal project
· Bring draft articles on October 22na for review process
· Information needed for Laurel City Voice issue in November
1. Heritage corridor
2. SRO vehicle
3. Chip seal project
4. Rick - attendance at academy
5. Intake
6. CIP
7. Mill value - graph
Court
Judges to give input regarding issues with jail and overcrowding.
Jean will attend meeting on October 15th at 4:00 p.m.
Research to see if resources available for video arraignments
Library, · Peg attended workshop on Library Foundations.
· Bill Pratt, a private consultant in Helena, a member of the FWP Foundation, and a
member of the Carroll College Foundation spoke at the workshop.
· Peg will present information at pre-council on October 15th.
· Peg will present job descriptions to the Library Board before reviewing with employees.
Ambulance · Jan will attend round-table discussion on Wednesday.
· Care 1 is not in the shop yet; hopefully, repairs will be done next week.
· Found an ambulance to use at no cost
· Must check with MMIA to see if ambulance is covered by insurance if not rented
Police Department · Rick contacted Nancy Singleton.
· Joint meeting could be scheduled on the school district's agenda: second and fourth
Mondays of every month.
· Job descriptions are read and signed.
· Work done on heating system; quotes received to upgrade with digital controls; will
submit to Budget/Finance Committee
· Draft copy of revised policy and procedure manual completed; citizen complaint section
needs to be added
· Rick leaves for IACP on Thursday and returns on Friday, October 11th.
· Rick leaves for the academy around January 8th; academy lasts ten weeks
Department Head Meeting Minutes of October 1, 2002
PERS Workshop · PERS Workshop scheduled for Wednesday, November 13th, at the Fire Hall - 10:00 a.m.
and 1:00 p.m.
· Flyers and sign-up sheets distributed to department heads
· Not mandatory - educational
· Flyers will be included as payroll stuffer before workshop
· Employees paid while attending workshop
· School district and other government employees are invited
Website · Links can be done for departments
· Need information from departments
· Website is not elaborate
Money for Enhanced 911 · $60,000 available
· State may take money
· Getting E-911 plan finished by first of year
CIP discussion · Council to decide on purchase of northeast comer of storage lot at shops
· Making that choice would eliminate other choices; need more discussion regarding
choices
· Recommendations need to come to council from department heads
· Excellent opportunity to have discussion regarding direction and choices
The meeting adjourned at 4:44 p.m.
Respectfully submitted,
Council Secretary
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