HomeMy WebLinkAboutDepartment Head Meetings Minutes 10.08.2002 MINUTES
DEPARTMENT HEAD MEETING
OCTOBER 8, 2002 3:00 P.M.
OLD COUNCIL CHAMBERS
PRESENT:
Mayor Bud Johnson
Steve Klotz
Matt Erekson
Gay Easton
Mary Embleton
Peggy Amold
Jean Kerr
Rick Musson
Jan Faught
Joel Bamhart
Rob Harris
Review of Emergency Services Committee minutes · Nothing to review
Minutes to Internet
· 2002 council minutes on City of Laurel website - my laurel.corn
Laser Fiche
· Proprietary format
SRO review · Need to find out if joint meeting with school district is a possibility
· Rick is at IACP conference this week.
Hazardous material
· Janitor has submitted MSDS information.
Job description update · Library Board will review job descriptions at their meeting tonight.
· Mayor will do department head job description reviews.
· Give signed job descriptions to Mayor or Matt.
Information on school zone at Broadwater School
· Matt received information on school zones in Billings.
· Speed limits are 35/25 mph unless posted.
· Matt will present at council workshop tonight.
Procedure to release employee information
· Mayor and Matt will review with Dick Larsen next week.
Process for employee files
· Mayor and Matt will review with Dick Larsen next week.
Fire protection · Regarding county ban on burning
· Rob suggested meeting with the county commissioners regarding this.
· Mayor suggested putting issue on upcoming joint meeting.
· Joint meeting scheduled for October 24th at DJ's at 5:30 p.m.
Department Head Meeting minutes of October 8, 2002
· See Cheryll to put item on agenda.
· Mike attended county commissioners meeting today; ban to be lifted at midnight tonight.
Discussion on lot purchase · Council approved resolution to proceed with purchase of lot at the shop storage lot.
· Other choices would be eliminated.
· Public Works submitted recommendation with usability factors for department
· Storage lot has set of stands, a building with three bays, fence, water, and heat.
· Need discussion regarding other things that could not be done if this purchase is made.
· Discussion regarding capital investment
· Suggestion to use a state loan to purchase thc lot to lessen impact on potential CIP fund
· Opportunity to purchase is available now - timing needs to be considered
· Suggestion to use for animal shelter, storage, vehicles, ambulance addition
· Discussion regarding consequences if private party purchases thc lot
· Discussion regarding needs: expansion, storage, animal control, and work areas
· Mayor asked for previous documentation of requests of these needs.
· State's figures of property value doubled after first evaluation was done; another appraisal in
process
· If we purchase the storage lot, a clearly defined plan needs to be determined.
· Discussion regarding the building across the alley
· Need for storage space or usable office space
· Timeline: wait for reappraisal and written comments from department heads
· State requires 90% of the appraisal price
· Mayor asked interested department heads to develop a proposal and let him know when it is
ready.
· Discussion on lot purchase on next department head agenda
CJIN Terminal
· Mike will remind Rick about this.
COPS Grant for equipment · Member of Max Baucus' stafftold Mayor about grants for equipment.
· Mike and Rick have started the process for the grants.
Other
HOME Grant presentation at council workshop tonight - Casey Joyce; Judy Schneider -
HRDC
DeDartment of Revenue - presentation regarding mill levy decrease at council on October
15t-
Terrorism Plan - Jim Kraft - refer to Emergency Services Committee
Calendar
October 8, 2002 - Council Workshop
HOME Grant - Casey Joyce
Comprehensive Plan - Cai
Ordinances - Matt
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Department Head Meeting minutes of October 8, 2002
Internet and E-mail Policy
Entryway Zoning District - proposed changes
Discussion on lot purchase
Discussion regarding November 5th council meeting - State General Election Day
October 15, 2002 - Committee of the Whole
Library Foundations - Peg
October 15, 2002 - Council
Quarterly Report for 1st Quarter Fiscal Year 2002-2003 - Mary
Department of Revenue: Don Hoffman and/or Gene Watborn
October 22, 2002 - Department Head Meeting - 1:00 p.m.
CIP Workshop
Bring draft articles for Laurel City Voice
October 29, 2002 - Council Workshop
Future:
CIP
Library - Peg
Exempt employees
Update of Laurel Municipal Code book
November 2002 - Laurel City Voice in Laurel Outlook
Department heads bring articles to meeting on October 22nd
Information to Laurel Outlook by November 15th
Laurel City Voice included in November 27th edition of the Laurel Outlook
Information needed for Laurel City Voice issue in November
1. Heritage corridor
2. SRO vehicle
3. Chip seal project
4. Rick- attendance at academy
5. Intake
6. CIP
7. Mill value - graph
The meeting adjourned at 3:48 p.m.
Respectfully submitted,
Cindy Allen
Council Secretary
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