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HomeMy WebLinkAboutDepartment Head Meetings Minutes 09.03.2002 MINUTES DEPARTMENT HEAD MEETING SEPTEMBER 3, 2002 3:00 P.M. OLD COUNCIL CHAMBERS PRESENT: Mayor Bud Johnson Mary Embleton Larry McCann Steve Klotz Matt Erekson Jim Stevens Rick Musson Joel Ban~art Jan Fanght Peggy Arnold Intake update · Holes in the bladder last Friday; removed today · Will attempt to install on Wednesday Will need a berm in the rive if holes are still in bladder · Bids for temporary water line came in at $189,000 · Larry contacted COP Construction and HKM Engineering · Cenex wants extra valves installed in order to guarantee a supply of water · Extra valves will be redesigned into system; Cenex will be informed of cost · Resolution to pay HKM - $216,000 less 10% - on council agenda tonight · Pump bids not received yet · $16,000 received from Corps of Engineers for first two submittals Storage lot and auction update · Matt and Rick will meet today School Zone · Recommendations: 1. Extend school zone one-half block past the school; 2. Exempt First Avenue and 8th Avenue; 3. School zone during school hours · Schedule joint meeting with school board for school traffic control plan Confirm supervision classes with Dick Larsen · Mark Guy, Jan Faught, Mary Embleton, Matt Erekson, Steve Klotz, Mike Nieskens · Six consecutive Wednesday mornings - 8:30 to 11:30 a.m. - beginning September 25t~ and ending October 30th Other · Draft of Workplace Safety Policy 1. Jim Stevens distributed draft 2. City of Laurel is complying with the OSHA Hazard Communication Standard 3. Required to provide a hazard communication program to identify hazards and chemicals in the workplace Department Head Meeting minutes of September 3, 2002 4. Material Safety Data Sheets (MSDS) will list health hazards, fire characteristics, reactivity, and special cautions. 5. Department heads to review draft this week; further discussion at next meeting Grant for video camera equipment 1. $7,000 grant received from Department of Transportation 2. Three digital 8mm cameras with playback recorder 3. Resolution and information prepared for Council Workshop on September l0th 4. Resolution on September 17t~ agenda · EMT Classes 1. Classes start on Wednesday 2. Classes at the high school on Monday and Wednesday, from 6:00 to 10:00 p.m. 3. Can be used as continuing education for police and fire departments · Department of Revenue - letter has been sent regarding mill levy decrease · Book Publishing - called Matt with question regarding codification · Matt - Surgery scheduled on Tuesday; should return on September 12th · Proposals to build fence · Complaints received about non-residents dumping trash in containers; forward complaints to police department · Exempt employees 1. Update resolution 2. Address time card usage 3. Record keeping of sick pay and vacation usage · Finalize items for next council agenda today 1. Distribute information to council on Wednesday after council meeting for Tuesday workshop 2. Get information to Cindy by Wednesday morning · Information needed for Laurel City Voice issue in November 1. Heritage corridor 2. SRO vehicle 3. Chip seal project 4. Rick - attendance at academy 5. Intake 6. CIP 7. Mill value - graph Calendar September 10, 2002 - Conneil Workshop Budget transfers and amendments - Mary Grant for video camera equipment - Rick Standards - Larry Lighting District for 8th Avenue - Steve Chip seal project change order - Steve September 17, 2002 - Committee of the Whole Update on intake - Larry (Draft design should be available) Public hearing at council meeting on Wastewater Facility Plan 2 Department Head Meeting minutes of September 3, 2002 September 24, 2002 - Council Workshop Rate presentation - Larry Motorcycle presentation - Rick City attorney presentation Future: Value of mill decrease- Mary CIP Library - Peg Exempt employees November 2002 - Laurel City Voice in Laurel Outlook Department Heads give information to Cindy by Wednesday, November 6th Information to Laurel Outlook by November 15th Laurel City Voice included in November 27th edition of the Laurel Outlook The meeting adjourned at 3:33 p.m. Respectfully submitted, Cindy Allen Council Secretary 3 Workplace Safety Policy ~p~~ General Policy Statement This is to inform you that the City of Laurel is complying with the OSHA Hazard Communication Standard, Title 29 Code of Federal Regulations 1910.1200, by compiling a hazardous chemicals list, by using Material S~eW Data Sheets, by ensuring that containers are labeled, and by providing you with training. This program applies to all work operations in the City of Laurel where you may be exposed to hazardous substances under normal working conditions or during an emergency situation. The Hazard Communication Director is the program coordinator who will review and update the progro.m as necessary. Copies of the written program may be obtained from Mr. Stevens, whose office is located at 115 West First Street. Under this program, you will be informed of the contents of the Hazard Communication Standard, thc hazardous properties of chemicals with which you work, safe handling procedures, and measures to take for protection from these chemicals. You will also be informed of the hazards associated with nonroutine tasks you may be asked to perform. List of hazardous chemicals The Department Head of the facility will make a list of all hazardous chemicals arid related work practices used in the facility and will update the list as necessary. The facilities list of chemicals identifies aH of the chemicals used in its work process areas. A separate list is available £or each work area and is posted there. Each list also identifies the corresponding MSDS for each chemical. A master list of these chemicals will be maintained by and is available from the Department Head oftbe facility or the Hazard Communication Director. Material Safety Data Sheets (MSDS) The MSDS provide you with specific information onthe chemicals you use. The Department Head of the facili(y will maintain a binder with an MSDS for every substance on the list ofhazardons chemicals. The MSDS will be a fully completed OSHA Form 174 or its equivalent. The MSDS will be made available to you at your work station during your shifr. The Department Head of the facility is responsible for acquiring and updating the MSDS. If additional research is necessary or if an MSDS has not been supplied with an initial shipment ora chemical, the Department Head of the facility will contact the chemical manufacturer or vendor. All new procurements for the facility must be cleared by the Department Head of the facility. A master list of the MSDS is available from the Department Head of the facility or the Hazard Communication Director. Labels and other forms of warning The Department Head of the facility will ensure that all hazardous chemicals are properly labeled and updated as necessary. Labels will list, at least, the chemical identity of the contents, appropriate hazard warnings, and the name and address of the manufacturer, importer, or other responsible party. The Department Head of the facility will refer to the corresponding MSDS for each chemical to verify that the labeling is correct. Containers shipped fxom the City of Laurel will be checked by the Department Head of the facility to make sure that all containers are properly labeled. If there are a number of stationary containers within a work area that have a similar contents and ba?ards, signs will be posted on them to convey the hazard information. On stationary process equipment, regular process sheets, batch tickets, blend tickets, and similar written materials may be substituted for container labels when they carry the same information as the labels. The written materials are available to you during work hours. If you transfer chemicals from a labeled container to a portable container that is intended only for your mediate use, no labels are required on the portable container. Pipes and piping systems are not labeled but their contents will be described in a training session. Nonroutine tasks When you are required to perform hazardous nonroutine tasks, a special training session will be conducted to inform you about the hazardous chemicals to which you might be exposed while performing the nonroutine task and the proper precautions to take to reduce or avoid the risk of exposure. Training Everyone who works with or is potentially exposed to hazardous chemicals will receive initial training on the Hazard Communication Standard and the safe use of those hazardous chemicals by thc Department Head of the Facility and the Hazard 2 Communication Director. Whenever a new hazard is introduced, addkional training will be provided. Regular safety meetings will also be used to review the information presented in the initial training. Supervisory personnel will be extensively trained regarding hazards and appropriate protective measures so that they will be available to answer questions from employees and provide daily monitoring of safe work practices. The training program will emphasize these items: 1. Sunnnmy of the standard and this written program. 2. Chemical and physical properties of hazardous materials (for example, flash point, reactivity) and methods that can be used to detect the presence or release of chemicals (including chemicals in unlabeled pipes). 3. Physical hazards of chemicals (potential for fire, explosion, etc.). 4. Health hazards, including signs and symptoms of exposure, associated with exposure to chemicals and any medical condition known to be aggravated by exposure to the chemical. 5. Procedures to protect against hazards (personal protective equipment that is required and its proper use and maintenance; work practices or methods to assure proper use and handling ofchemicais; and procedures for emergency response). 6. Work procedures to follow to assure protection when cleaning hazardous chemical spills and leaks. 7. Where MSDS are located, how to read and interpret the information on both labels and MSDS and how employees may obtain additional hazard information. The Department Head of the facility and the Hazard Communication Director will review the City of Laurel's employee training program and give advice regarding training and retraining needs. Retraining is required when the hazard changes or when a new b~rd is introduced into the workplace, but it will be the City of Laurel's policy to provide training regularly in safety meetings to ensure the effectiveness of its training program. As part of the assessment of the training program, the Department Head of the facility will obtain input from you regarding training that you receive and suggestions for improving it. Outside contractors Upon notification of their presence or potential presence in the City of Laurel's workplace, the Department Head of the facility will advise outside contractors in person of any chemical hazards that may be encountered in the normal course of their work on City of Laurel's premises, the labeling system in use, the protective measures to be taken, and the safe handling procedures used. In addition, the Department Head of the facility will notify these individuals of the location and availability of MSDS. Each contractor bringing chemicals on site must provide the City of Laurel with the appropriate hazard information on these substances, including the labels used and the precautionary measures to be taken in working with these chemicals. Additional information All employees may obtain further information on the City of Laurel's written program, the hazard communication standard, applicable MSDS and chemical information lists fi.om the Department Head of the facility or the Hazard Communication Director. Hazard Communication Program Effective: Reviewed: Revised: 4