HomeMy WebLinkAboutBudget/Finance Committee Minutes 09.03.2002 MINUTES
BUDGET/FINANCE COMMITTEE
SEPTEMBER 3, 2002 5:00 P.M.
COUNCIL CHAMBERS
MEMBERS PRESENT: Chairman Gay Easton
Mark Mace Bud Johnson
OTHERS PRESENT: Mary Embleton
The Budget/Finance Committee meeting was called to order by acting Chairman Easton
at 5:10 p.m.
The minutes of the August 20, 2002 regular meeting were approved as presented.
August claims totaling $215,614.77 were reviewed and the committee recommends
approval by the council.
The following purchase requisitions were reviewed and approved:
GENERAL FUND;
Public defense - court $ 586.84
Utility billing cards - clerk/treasurer $ 750.00
Service fire extinguishers - FAP $ 593.50
Arson investigation seminar - fire dept. $ 2,500.00
Service fire extinguishers - shop $ 600.92
Remove wind damaged tree at Riverside Park - parks $ 600.00
Chemicals - pool $ 833.30
Engineering service - pool $ 500.00
Filter installation - pool $ 5,968.00
STREET MAINTENANCE FUND:
Ac product to blend w/millings for 500 block of Hazel $ 800.00
WATER FUND:
Replace curb box at 207 5t~ Ave. - system $ 600.00
SEWER FUND:
Wiring for methane pumps - plant $ 525.00
The Comp/OT reports were reviewed for pay period ending 8/18/02.
Budget/Finance Committee
September 3, 2002
Page 2.
The Payroll Register for PPE 8/18/02 totaling $112,360.55 was reviewed and the
committee recommends approval by council via motion by Mark, seconded by Gay, and
passed unanimously.
Mary reported on the meeting she had with Casey Joyce of Big Sky Economic
Development Authority on 8/28/02 regarding the HOME Program. A draft agreement
will be forthcoming outhning their services to administer the grant. They may include
some subcontracting with HDRC and Beartooth RC&D for portions of the administration
services. A new application~ due November 1a, will be prepared by BSEDA, and Mary
gave Casey copies of materials needed to put the application together. He also proposed
assisting the city with the remainder of the CDBG Rehab program by preparing some
options for use of the money for the council to consider. Overall, the meeting was very
positive.
Mary also reported that the abandoned property project was near completion. Matt had
determined that the water deposits were forfeited, and therefore should remain in the
water fund.
Mary received an order form for the new book, Governing Montana at the Grass Roots,
by Dr. Ken Weaver. The committee instructed her to order 2 autographed copies. Mary
asked the committee how to respond to a request by the Billings Gazette regarding
donations of newspaper subscriptions to the Laurel schools. The committee was not in
favor of the issue.
Public Utilities Director Larry McCaun submitted a memo and purchase order to the
committee to consider regarding the water intake project. A September 15th date has
been set by the federal government as the deadline to use up the $400,000 WRDA grant
monies. Larry's request was to pay the remaining amount of the HKM Engineer's
contract, less 10% retainage, in order to submit the balance of $162,822.46 to the WRDA
grant. The committee approved the request.
The meeting adjourned at 5:25 p.m. The next regular meeting is scheduled for September
16~ at 7:00 p.m.
Respectfully Submitted,
Clerk/Treasurer