HomeMy WebLinkAboutBudget/Finance Committee Minutes 08.20.2002 MINUTES
BUDGET/FINANCE COMMITTEE
AUGUST 20, 2002 5:00 P.M.
COUNCIL CHAMBERS
MEMBERS PRESENT: Chairman Ken Olson Gay Easton
Mark Mace Bud Johnson
OTI-IERS PRESENT: Mary Embleton
The regular meeting of the Budget/Finance Committee was called to order by Chairman
Ken Olson at 5:05 p.m.
The minutes for the August 5, 2002 Budget/Finance regular meeting were approved as
revised. Mary reported that Casey Joyce from Big Sky Economic Development
Authority has been contacted and given instruction to prepare an application for the
HOMB Grant program deadline of November 1~t.
July Journal Vouchers #225 - 230 were approved.
The committee reviewed the July, 2002 Financial Statements. Motion by Gay, seconded
by mark to recommend approval of the statements to council. Motion passed unanimously.
The following purchase requisitions were reviewed and approved after discussion:
GENERAL FUND:
Council workshop by Dr. Ken Weaver $ 992.38
LIBRARY AID GRANT:
LaserCat subscription $ 898.41
WATER FUND:
12 drums of EC 462 chemical - water plant $10,200.00
12 drmns of Cat Floc chemical - water plant $ 4,800.00
Locator wand & measuring wheel (~A) - system $ 480.48
SEWER FUND:
Lube and oil - plant $ 726.09
Locator wand & measuring wheel (½) - system $ 480.48
Liability deductible (manhole cover damage to vehicle) - system $ 1,443.45
Bud updated the committee on the status of the water intake project: it has been divided into
two phases, bids for the new pumps will be advertised this week, and engineering costs will
be part of the WRDA grant. The committee also discussed the liability deductible purchase
requisition. Bud will follow up for clarification.
Budget/Finance Committee
August 20, 2002
Page 2
The committee reviewed the Comp/OT reports for PPE 8/4/02. Mark questioned why the
other two members of the Insurance Committee did not claim overtime for the meeting held
on 7/31.
The Payroll Register for PPE 8/4/02 totaling $114,225.16 was reviewed and the committee
recommended approval by the council, via motion by Mark, seconded by Gay and passed
unanimously.
Mary presented an update to the committee regarding the investigation of the mill levy
value decrease. So far, it has been determined that the biggest drop in value occurred
with telecommunications property, which is centrally assessed by the Department of
Revenue. Mary has submitted an inquiry to the DOR, and so far that has produced the
discovery of discrepancies in telecommunications reporting from last year to this year. It
may prompt a statewide audit of fiber optic cable. When the investigation is complete,
Mary will submit a written report.
Mary also reported that Qwestl)ex has the Billings directory on CD-ROM, and that she
has ordered it for city hail in lieu of so many phone books. She reviewed it with
Technical Edge Consulting, and it can be put on the network and utilized by everyone on
the network.
Mary asked the committee to help her on a few of the remaining names on the
abandoned property list. She was instructed to ask Matt to research the water deposits
to see if the city can return that money to the water fund.
The committee was not in favor of obtaining a Wright Express credit card for the purpose
of buying fuel. The city's current VISA card is adequate at this time.
The meeting adjourned at 5:41 p.m. The next Budget/Finance meeting will be held on
Tuesday, September 3'a at 5:00 p.m.
Respectfully Submitted,
Clerk/Treasurer