HomeMy WebLinkAboutBudget/Finance Committee Minutes 08.05.2002MEMBERS PRESENT:
MINUTES
BUDGET/FINANCE COMMITTEE
AUGUST 5, 2002 7:00 P.M.
DPW OI~ICE
Chairman Ken Olson
Mark Mace
Gay Easton
Bud Johnson
OTHERS PRESENT:
Mary Embleton
The Budget/Finance Committee meeting was called to order by Chairman Olson at 7:00
p.m.
The minutes of the July 15, 2002 regular meeting were approved as revised.
July claims totaling $510,137.59 were reviewed and the committee recommends
approval by the council via motion by Mark, seconded by Gay, and passed unanimously.
The following purchase requisitions were reviewed and approved:
GENERAL FUND:
New computer - clerk/treasurer
Codification of ordinances - attorney
Air compressor - fire dept.
Renew subscription service - library
Portable toilets for 4t~ of July activities - parks
$ 975.00
$ 5,632.0O
$ 1,300.00
$ 620.00
$ 900.00
WATER FUND:
4 barrels 862 chemical - plant
4 barrels cat floc polymer - plant
Chlorine - plant
Chlorine pump replaced - plant
2 new chlorine pumps - plant
4 100# Pulsar Plus Briquettes chlorine - system
$ 3,400.00
$ 1,800.00
$ 619.10
$ 65O.O0
$10,000.00
$ 700.00
SEWER FUND:
Microsoft Office Professional program - plant
Lift station degreaser (500#) - system
Install phase monitor & LED and 3-phase transfer switch
$ 559.99
$ 2,306.96
$ 4,900.00
SOLID WASTE FUND:
Repair city alley approaches and 10' sidewalk - collection
65 90-gallon cans (replacements) - collection
$ 2,079.25
$ 3,185.00
The Comp/OT reports were reviewed for pay period ending 7/21/02.
Budget/Finance Committee
August 5,2002
Page 2.
The Payroll Register for PPE 7/21/02 totaling $113,895.09 was reviewed and the
committee recommends approval by council via motion by Mark, seconded by Gay, and
passed unanimously.
Mary showed the committee what was done in the Final Budget document to appropriate
the cash available in the Capital Projects fund in order to allow maximum flexibility in
deriding which capital outlay requests would be achieved this year. Discussion followed
on methods to establish transfers of funding for the CIP. The enterprise funds were also
discussed, and it was emphasized that what is appropriated does not necessarily mean it
will be spent. The city still has several mechanisms in place to control spending.
Mary then presented a copy ora letter from the HOME Program division of the Dept. of
Commerce, stating that a second round of applications will be accepted for this year's
program with a deadline of November 1a. Discussion followed. Mary was directed to
contact Casey Joyce of BSEDA and tell him to proceed with the application process.
Also discussed were the city-owned lots as part of the city's grant match. More research
will be done in order to inform the council tomorrow night.
The city was approached by a representative of Costco in Billings regarding a
membership to their store. After lengthy discussion, the committee consensus was to
reject the membership offer from Costco.
Mary told the committee that she had distributed information on the different Blue
Choice plans to the employees last Friday.
Bud asked that a budget calendar for next year be developed within the next few months,
listing specific presentations by departments to council. The committee agreed to the
proposal.
Ken suggested that the committee meetings be held in the council chambers from now
on, in order to have the meetings more accessible to whoever wishes to attend.
The meeting adjourned at 8:17 p.m. The next regular meeting is scheduled for August
19th at 7:00 p.m.
Respectfully Submitted,
Clerk/Treasurer