HomeMy WebLinkAboutDepartment Head Meetings Minutes 07.30.2002 MINUTES
DEPARTMENT HEAD MEETING
JULY 30, 2002 3:00 P.M.
OLD COUNCIL CHAMBERS
PI~SENT: Mayor Bud Johnson Mary Embleton
Larry McCann Steve Klotz
Matt Erekson Rob Harris
Rick Musson Joel Barnhart
Jan Faught Peggy Arnold
Jim Stevens Gay Easton
Budget discussion
· The General Fund was in balance (revenue =/> appropriations) until final revisions were
made.
· Difference between appropriations and revenues put the General Fund $13,267 in deficit.
· Goal is to present a balanced budget.
· May reallocate mills from PERS to Comprehensive Insurance Fund to ease the burden on
the Comprehensive Insurance Fund.
· Mary gave brief synopsis of appropriations, revenues, and cash reserves in the various
funds.
· Appropriations may be assigned to some items on the list of requested Capital Outlay
items that are currently unfunded.
· Guidelines for cash reserve amounts will be discussed at the workshop on Saturday,
August 3rd.
Calendar
July 30, 2002 - Council Workshop
Internet/E-mail policy
Budget presentation
August 6, 2002 - Committee of the Whole
Final Budget summary
August 13, 2002 - Council Workshop
Design for water intake - Larry
Building at Ponderosa Park - Steve
Chip seal project - Steve
8th Avenue project - Steve
Downtown Main Street project - Steve
August 20, 2002 - Committee of the Whole
Morrison-Maierle - Wastewater Facilities Phase II presentation
Depaxtment Head Meeting minutes of July 30, 2002
August 27, 2002 - Council Workshop
September 3, 2002 - Committee of the Whole
September 10, 2002 - Council Workshop
September 17, 2002 - Committee of the Whole
September 24, 2002 - Council Workshop
End of September: Public Hearing on Facilities Plan
Future: Motorcycle presentation - Kick
Other
Letters of appointment
· Discussion regarding need for consistency in letters of appointment.
· Mayor will sign all letters of appointment.
· Important items need to be addressed in appointment letters.
· Signature of prospective employee at bottom of appointment letter to accept the job offer.
School zone
· Matt will present a change regarding the school zone ordinance to the council at
workshop tonight.
· Change school zone to start one-half block prior to and extend one-half block beyond the
block on which the school is located.
· School zone speed limit will be in effect every day of the year.
· Ordinance to be adopted before 2002-2003 school year begins.
Agenda deadline
· Discussion regarding change in agenda deadline.
· Ordinance will be amended to set deadline for 9:00 a.m. on the Wednesday preceding the
next council meeting.
· The new deadline will allow council discussion at the workshop the previous evening.
· Everyone will have to comply with the deadline; late items only added to the agenda with
a unanimous vote of the council.
· Discussion regarding process of taking issues to committees and council workshops
before placing items on council agendas.
2
Department Head Meeting minutes of July 30, 2002
Committees study issues, gather information, and provide recommendations to the
coundl.
Issues may go to council without first going to the committee; however, issues may need
committee input and may be returned to the committee for research and/or
recommendation.
Council members on each committee should be aware of the issues.
· Mayor emphasized need for department heads to keep council informed on issues.
· Suggestion to use letter format to request agenda items.
· Discussion regarding Rules and Regulations.
Fire Department
· Engine 2 failed pump test recently; Engine 2 is reserve engine and is needed for the ISO
rating.
· Discussion regarding incident to be submitted to MMIA for damages.
· MMIA provides coverage for "course and scope" in the line of duty.
· Claims process should go through department beads, Mary, or the Mayor.
Laurel City Voice
· Cost about $700.
· Laurel City Voice will be distributed two to four times each year.
The meeting adjourned at 3:53 p.m.
Respectfully submitted,
Cindy Allen
Council Secretary