HomeMy WebLinkAboutBudget/Finance Committee Minutes 07.01.2002 MINUTES
BUDGET/FINANCE COMMITTEE
JULY 1, 2002 7:00 P.M.
DPW OFFICE
MEMBERS PRESENT: Chairman Ken Olson Gay Easton
Mark Mace Bud Johnson
OTHERS PRESENT: Cathy Gabrian
Chairman Ken Olson called the regular meeting of the Budget/Finance Committee to
order at 7:02 p.m.
The June claims totaling $399,258.28 were reviewed and approved as presented.
The minutes of the June 17, 2002 Budget/Finance meeting were approved as presented.
The committee reviewed the Comp/OT reports for PPE 6/23/02.
The Payroll Register for PPE 6/23/02 totaling $111,242.91 was reviewed. Motion by
Gay, seconded by Mark to recommend approval by the council. Motion passed
unanimously.
The Mayor presented Steve Klotz's proposal for cellular phone service. It was Steve's
recommendation to stay with Cellular One but get rid of the flip phones. The proposal
was based on a 24-month period and the estimated cost will be $5,940.00.
The Mayor recommended going with Cellular One for $5940.00. Motion by Mark to
accept Steve's recommendation for cellular phone service, seconded by Gay. Motion
carded.
Cathy reported that the city received a letter from Fortis Insurance Company with their
annual renewal, which will go into effect August 1, 2002. They quoted a 47% increase in
our rates. Dave Allen worked with the company and got the increase reduced to 23.53%.
The committee requested the total dollar figure.
The Ma.~or stated he and Mary met with Brent Oleness regarding the budget calendar on
June 27~. He reviewed it with the committee and stated that the body of the Annual
Report is not on the calendar but it is to be completed by July 31st.
In regard to personnel files and confidential information, the Mayor reported that this
information cannot be communicated to others without his authorization or that of the
employee. In light of this, he met with employees who have access to payroll
Budget/Finance Committee
July 1, 2002
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information and had them sign a form. He stated that even though the public has a right
to some of this information, we need to have a vehicle by which we give it out.
The Mayor presented a memo from Steve Klotz regarding alley approach repairs. In
his memo Steve gave the background on why the problem exists, information on how to
correct and prevent it, and his recommendation to remediate the problem. Steve feels the
funding for this repair work may need to be funded by a newly created line item in the
Solid Waste Enterprise Fund.
The Mayor stated we would need to recommend a charge, and then determine how to
address and implement it.
Ken stated this would be a revenue source, where none has existed before.
The following purchase requisitions were reviewed and approved.
GENERAL FUND:
2 MF/P Python K-Band Dual Antenna Radar Units $ 2,130.00
POLICE TRAINING:
Registration and travel for Rick Musson to attend Chief of
Police conference in Great Falls $ 575.70
GAS TAX FUND:
150 T. MC-800 cold mix asphalt $ 5,250.00
WATER FUND:
Final invoice on Yellowstone River Bridge project $10,265.44
Fire hydrant $ 1,600.00
2 fire hydrants for Village Subdivision $ 3,000.00
SEWER PLANT:
Lift station maintainer $ 921.25
The meeting adjourned at 7:32 p.m. The next Budget/Finance Committee meeting will
be held on Monday, July 15, 2002 at 7:00 p.m.
Respectfully Submitted,
Cathy Gabrian
Deputy Clerk