HomeMy WebLinkAboutBudget/Finance Committee Minutes 06.17.2002 MINUTES
BUDGET/FINANCE COMMITTEE
JUNE 17, 2002 7:00 P.M.
DPW OFFICE
MEMBERS PRESENT: Chairman Ken Olson Gay Easton
Mark Mace
OTHERS PRESENT: Mary Embleton
The regular meeting of the Budget/Finance Committee was called to order by Chairman
Ken Olson at 7:03 p.m.
The minutes for the June 3, 2002 Budget/Finance regular meeting were approved as
presented.
May Journal Vouchers #214-218 were approved.
The committee reviewed the May, 2002 Financial Statements and recommend to council
that they be approved. Mary asked the committee to review the change in scheduling of
these reports, pointing out that there would always be a month lag time by waiting until the
first council meeting of the next following month. As had been done prior, the financial
statemems would be approved at the second meet'rog following the close of the momh. With
the proposed change, the May statements would not be approved until the first July meeting.
The committee will discuss and review this matter at the next meeting.
The following purchase requisitions were reviewed and approved after diseussiun:
GENERAL FUND:
Install handicap door openers at city hall & court - GF building $ 6,700.00
800' of 2½' fire hose - fire dept. $ 1,600.00
8 sets grass gear - fire dept. $ 1,100.00
8 sets bunker gear - fire dept. $ 8,000.00
10 pair fire boots - fire dept. $ 1,000.00
SEWER FUND:
Aerial photos of city to develop GIS scale $ 1,620.00
The committee reviewed the Comp/OT reports for PPE 6/9/02.
The Payroll Register for PPE 6/9/02 totaling $110,505.97 was reviewed and the committee
recommended approval by the council, via motion by Gay, seconded by Mark, and passed
unanimously.
Budget/Finance Committee
June 17, 2002
Page 2
Mary presented the latest Summary Schedule budget figures on all funds. She reviewed
the tax levy funds briefly and informed the committee that the Department of Revenue
should have the new mill levy value to the city by July 80'. The Street Maintenance Fund,
Sweeping District Fund, Gas Tax Fund, and Enterprise Funds will need additional review
and revision. Ma~ then reviewed the budget calendar. She proposed that the
Preliminary Budget be presented to Council on July 160', and publish the notice of public
hearing on July 170' and 240'. The council can then have a special meeting to begin the
public hearing on July 300' and cominue the hearing until August 6*. Then the council
could either adopt the final budget on August 60', or even wait until August 120', which is
the deadline as per MCA 7-6-4030. The committee suggested confu'ming the calendar
with the mayor and then distributing it to the council for their information.
The letter from the Montana League of Cities and Towns regarding the Energy Program
was reviewed and discussed. The committee was agreeable to paying the city's share of
the administration cost to negotiate the 5-year rate contract. Mary will contact Alec
Hanson to find out when the renewal will be offered to the City of Laurel.
Mary told the committee that she is working on development ora banking services
agreement. With the budget and year-end work scheduled in June and July, Mary stated
that it may be August before she had a draft agreement ready for the committee.
Mark asked about the Insurance Meeting on Thursday, June 200'. Mary will prepare
some background information on the presenters so that Mark can make introductions.
The format is for three 20-minute presentations, followed by a question and answer
session.
The meeting adjourned at 7:55 p.m. The next Budget/Finance meeting will be held on
Monday, July 1a at 7:00 p.m.
Respectfully Submitted,
Clerk/Treasurer