HomeMy WebLinkAboutBudget/Finance Committee Minutes 02.03.2015 MINUTES
BUDGET/FINANCE COMMITTEE
February 3,2015 5:30 P.M.
CONFERENCE ROOM
MEMBERS PRESENT: Emelie Eaton Chuck Dickerson
Doug Poehls Tom Nelson
OTHERS PRESENT: Shirley Ewan Mayor Mace
Heidi Jensen
Chairman Eaton called the regular meeting of the Budget/Finance Committee to order at 5:30 p.m. There
was no public in attendance.
The minutes of the January 20,2015 meeting were amended to show Comp/Overtime report and Payroll
Register for PPE 1/4/15 instead of 12/7/14 date and approved via motion by Tom, seconded by Doug and
passed unanimously.
Doug made a motion to approve the claims in the amount of$540,120.94 for Council consent. Shirley
stated that the only large payment went to Williams Brothers in the amount of$198,506. Chuck seconded
the motion,all in favor,motion passed.
There were no purchase requisitions presented to the Committee.
The Comp/OT reports for PPE 1/08/15 were reviewed by the Committee. Heidi mentioned that the
Police Department has hired a second Officer, so Rick will have a full department as soon as the new
Officer is approved by the Council.
The Payroll Register for PPE 1/08/15 totaling$166,937.43 was reviewed by the Committee. Motion
was made by Tom, seconded by Doug,to recommend Council approval of the payroll register. Motion
passed.
Clerk/Treasurer Comments:
Update on Sick Leave Payout Shirley stated that she has called the Department of Administration and
was informed that there is nothing in MCA that prevents a City from paying out a portion of the sick
leave yearly. Darla Erickson stated that this may be a good way to cut the payout liability,but she would
not recommend doing so. Heidi let the Committee know that she feels this a management decision and,
while she appreciates the concern of the Committee in cutting liabilities, she is adamantly opposed to this
direction. Doug stated that it was just an idea,after seeing the large liability on the Accumulated Leave
Report,but he is willing to drop it.
Update on Wireless Microphones Shirley let the Committee know that she has had ComTech look at
the set up with the microphones and they will be sending her an estimate. Heidi stated that she has also
contacted another company for an estimate and will follow-up on their estimate.
Council Member's Workman's Comp Shirley stated that Council members are covered under
workman's comp if they are injured while performing duties for the City. Emelie asked if the same holds
true if someone accosts her while she is shopping outside of the Council purview. What if some citizen is
angry at the City and takes it out on a Council member while not doing City work? Heidi stated that she
will check on that and get back to the Committee.
1
Budget/Finance Committee
February 3,2015
Mayor's Comments:
Heidi stated that the budgets have been distributed for the Mayor. The memo from Heidi this year told
the Department Heads to hold their budgets to the same amount as last year. Doug stated that he has not
gotten his and that he is unable to print e-mails. Emelie stated that her e-mail is not working. Heidi will
talk to Bart in regards to both problems.
Other:
Chuck asked if the Council is to call the Police Department when the streets need to be sanded on the
week-end. Heidi stated that yes they should and dispatch will call the on call person to come to work.
Heidi stated that it has been great having a week-end employee and that Thomas Henry has been able to
help out on the week-ends,thus cutting the overtime required in Public Works. She also mentioned that
Thomas recently passed his CDL license and will be able to handle what needs to be done on the week-
ends.
For next agenda:
Tom stated that Future Meetings needs updated in regards to the year on Sewer Septic Hauling System. It
should show 2015 instead of 2014. Shirley will address that on the next agenda.
The Committee was in agreement to move the Lighting District discussion up to the next meeting's
agenda.
Chuck informed the Committee that he will be out for the next 6 weeks and Tom stated that he will not be
in attendance on February 17, 2015. Doug mentioned that he will be gone February 196 through March
2°a,2015.
The next regular BudgetlFinance meeting will be Tuesday,February 17,2015 at 5:30 p.m.
The meeting adjourned at 6:05 p.m.
Respectfully submitted,
J ( y c c(A-)
Shirley Ewan,Clerk/Treasurer
2