HomeMy WebLinkAboutBudget/Finance Committee Minutes 05.06.2002MEMBERS PRESENT:
MINUTES
BUDGET/FINANCE COMMITTEE
MAY 6, 2002 7:00 P.M.
DPW OFFICE
Chairman Ken Olson
Mark Mace
Gay Easton
Bud Johnson
OTHERS PRESENT:
Mary Embleton
The Budget/Finance Committee meeting was called to order by Chairman Olson at 7:00
p.m.
The minutes of the April 15, 2002 regular meeting and the April 17th, April 24th, and
May 1~, 2002 budget work sessions were approved as presented.
Mazy briefly explained the contents of the letter received from the Department of
Administration, which responded to the city's plans to address the audit findings. The
committee would like more time to review the letter, and it will be discussed further at
the next meeting
Mary outlined the process for certification by the International Institute of Municipal
Clerks (IIMC). She has completed her application and asked if the city would pay the
$100 application fee. Discussion followed and policy will be reviewed.
The committee was informed by Mary that the Spool 32 printing problems are still
occurring in the finance office. She would like to upgrade Neva's machine to the
Windows 2000 operating system to see if that would alleviate the problem, as
recommended by Black Mountain Soth~are. Discussion followed, and Mary was
instructed to get pricing on a new CPU only. This would replace Neva's box and then
Cindy would get Neva's old machine, which may be more cost effective.
April claims totaling $107,081.73 were reviewed and the committee recommends
approval by the council.
The following purchase requisitions were reviewed and approved:
GENERAL FUND:
Representation - public defense - court
Service call to replace power supply on repeater - police
Repair police car collision - other ins co. paid - police
Medical supplies - ambulance
$ 756.50
$ 507.O0
$ 613.40
$ 523.56
STREET MAINTENANCE DISTRICT:
Chip seal oil - six 50-gallon drums $ 600.00
Budget/Finance Committee Minutes
May 6, 2002
Page 2
SWEEPING DISTRICT FUND:
Fan for new sweeper (may be under warranty)
POLICE TRA1NING FUND:
Send SRO to National conference (school dist to reimb half)
WATER FUND:
4 intake screens - plant
Cabinets for lab glassware - plant
1 ton cylinder of chlorine - plant
Bulk liquid alum - plant
6" mag meter for Murray Park booster station - system
SEWER FUND:
1 ton cylinder chlorine - plant
6" plug valves for pumps and clarifiers - plant
Replace methane compressor - plant
Replace piping to methane compressor - plant
Rebuild motor for air blower system - plant
Roofing at control, digester, and blower buildings - plant
$ 2,095.00
$ 1,262.00
$ 750.00
$ 700.00
$ 630.00
$ 2,800.00
$ 2,60O.00
$ 630.00
$ 2,800.00
$10,267.00
$ 8,000.00
$ 1,800.00
$16,050.00
The Comp/OT reports were reviewed for pay periods ending 4/14/02 and 4/28/02.
The Payroll Registers for PPE 4/14/02 totaling $107,068.75 and for PPE 4/28/02
totaling $111,958.16 were reviewed and approved via motion by Mark, seconded by Gay,
and passed unanimously.
Mary will present the quarterly report for the quarter ending March 314 at the May 7th
council meeting. The committee reviewed and discussed it briefly.
The meeting adjourned at 7:42 p.m. The next regular meeting is scheduled for May 20th
at 7:00 p.m.
Respectfully Submitted,
~~K. b~leton
Clerk/Treasurer