HomeMy WebLinkAboutBudget/Finance Committee Minutes 04.15.2002 MINUTES
BUDGET/FINANCE COMMITTEE
APRIL 15, 2002 7:00 P.M.
DPW OFFICE
MEMBERS PRESENT:
Chairman Ken Olson
Bud Johnson
Gay Easton
Mark Mace
OTHERS PRESENT:
Mary Embleton
The regular meeting of the Budget/Finance Committee was called to order by Chairman
Ken Olson at 7:04 p.m.
The minutes for the April 1, 2002 Budget/Finance regular meeting and the April 3 and
April 10, 2002 Budget Work sessions were approved as presented.
A draft letter to the employees explaining the Info One benefit statements was presented,
reviewed, and approved. The letter and statements will be distributed with the April 19th
paychecks. Technical Edge Consulting sent a list of projects and a timeline for completion
for the computer network. Total cost is estimated to be $8,240 which will be spread over
several funds in the '02-03 budget.
March Journal Vouchers #201-207 were reviewed and approved.
The committee reviewed the March, 2002 Financial Statements and recommend to council
that they be approved. Discussion was held regarding the sequence of the approval process
for the monthly financial statements.
The following purchase requisitions were reviewed and approved:
GENERAL FUND:
Electrical repairs - FAP
New electronic locks - FAP
1500 ff. of t" forest service hose for grass fires - fire
10 pair grass fire coveralls - fire
$ 1,280.00
$ 1,973.95
$ 1,650.00
$ 1,310.00
WATER FUND:
Clean alley & entrance to west chamber - water plant
Dig out winter suction line & remove - water plant
$ 3,200.00
$15,000.00
SEWER FUND:
Replace sidewalk, etc, to meet fire code - sewer plant
New service line to head works - sewer plant
$ 800.00
$ 1,500.00
SOLID WASTE FUND:
8 300-gallon cans - collection $ 1,200.00
Budget/Finance Committee
April 15, 2002
Page 2
The committee reviewed the Comp/OT reports for PPE 3/31/02.
The Payroll Register for PPE 3/31/02 totaling $107,835.28 was reviewed and approved by
the committee via motion by Gay, seconded by Mark, and passed unanimously.
Discussion was held regarding the siren located on top of dry hall, and the feasibility of
moving it to a different location. Mary briefed the committee on the education process
sponsored by the State of Montana regarding the changes in PERS plans. The issue will
be discussed further at the department head meeting tomorrow.
The meeting adjourned at 8:08 p.m. The next Budget/Finance meeting will be held on
Monday, May 6ta at 7:00 p.m. The next Budget work sessions are scheduled for
Wednesdays, April 17th, April 24th, and May 1~ at 7:00 p.m.
Respectfully Submitted,
Clerk/Treasurer