Loading...
HomeMy WebLinkAboutPark Board Minutes 01.22.2015 City of Laurel Park Board Workshop minutes Thursday, January 22, 2015 In attendance were Chuck Dickerson, Bruce McGee,Amy Pollock,Gretchen Paulson, LuAnne Engh. Absent was Scot Stokes. Also present was Kurt Markegard and Jennifer Reis. Called to order at 5:30 pm. Public members in attendance,all were city residents:Collette Decker. 1. Public comment No public comment on items not on agenda. 2. Pool items: Brief review of costs for items to be fixed before the pool could be considered to open this summer. Kurt was able to get a revised quote on the pump and ladders from Watco Pools,with the prices being stripped down of all activities that the city employees could do to save on expenses. The installed pump price stayed the same at$14,000, but the ladders pricing came down to$1,200/ladder,estimating $3,000. Again,the pump costs were not in the pool budget process since it broke down mid summer ad the budget was created in March. Totaling$17,000 in expenses to open. In the budget was$14,000 for shade and other improvements. Kurt will talk with Shirley and Heidi at the city to see if these purchases could be waved if a pump needs to be purchased instead. He will report back before the February 5 meeting. YMCA costs$15,000/month to run the pool and it is open daily. LuAnne will call Levi Grosskop and Fay Wood regarding their interest in the Pool Committee. Chuck suggested that we need a time table for the Pool Committee to complete the pool project. If they form this committee,then a Master plan should be created and progress reports given to the Park Board monthly. Kurt found the Montana state law regarding age at the pools:37.115.1402 General Pool sign Requirements(3)(d)states"Nonswimmers and children under age 14 shall not use the pool without a responsible adult in attendance". The YMCA installed the swim test to determine who was considered a nonswimmer. 3. Riverside Park leases: City staff are currently working with the Little League and Laurel Dodgers teams on lease terms. This allows the Park board to focus on Riverside park leases and suggested terms for Chamber of commerce building. Attached will be terms of leases to be discussed at the Feb 5th meeting. These would be a counter offer to the LRC& LRGC as well as suggested terms for Jaycees and Chamber. 4. Park Board's authority: Bruce looked up the park boards authority per Montana state law. Per Montana State law code 7-16-4223, "lands shall not be leased for a longer term at any one time than 5 years and not for a longer time than 1 year without the concurrence of two-thirds of the entire board of park commissioners." The park board can recommend to city council lease terms, but not for longer than 5 years. This have to be a change to#2 of the lease proposal by LRC and LRGC requested 99 year lease. There was an email on Oct. 2,2014 from city attorney,Sam Painter,to the mayor and CAO suggesting the city staff should negotiate leases on park lands. Since city staff are currently negotiating with the baseball teams,the Park Board will continue talking with the Jaycees and LRC and LRGC to works on terms. Accomplishments: • Held Parks workshop and discussed leases and pool issues at length. Thank you for attending and giving input. • Contacted citizens interested in helping the city with the pool project. Meeting for possible Pool Committee to be on Monday,January 26 at 5:30pm. Adjourn at 7:30pm Gretchen Paulson Park Board member Suggested counter lease proposal for Laurel Rifle Club and Laurel Rod&Gun Club: 1. Proposal is for both buildings, Laurel Rod and Gun Club log buiding and Laurel Rifle Cub rock building. 2. 5 year lease term to be reviewed for renewal per Laurel Municipal Code. 3. $500 per lease year for building usage. 4. Use of former American Legion building for meeting location,after city repairs it into full usable condition per city code. 5. Lease payments to the city will commence after all repairs are completed and a usable building is available. 6. Proof of appropriate liability insurance is required prior to any shooting activities. 7. LRGC to put in place a chain link fence as follows,start at South West corner of log building south to southern property boundary. Start at North east corner of log building to south east corner of the rock building. Start at north west corner of rock building north to river berm. Start on top of river berm east to end of 100 yard back berm. On south property boundary from west to east a barrier berm 12 feet high to enclose shooting range from west chain link fence to east 100 yard back berm. Start from the east end of chain link fence on north and south boundary,a 2 wire fence would be constructed east to a point where the north and south boundary come together. Additionally, "No Trespassing"signs should be added to fence line. 8. Restrict lock access to the ranges by members and guests of LRC or LRGC. 9. City provides full services year round for water,trash and sewer at appropriate fees,determined by city staff. 10. Clubs are to pay for own minor improvements;city staff/attorney to determine who is responsible for major/minor repairs. 11. LRGC range protocols in current lease stay in force for both ranges for all shooting events. 12. Only shooting events sanctioned by either the LRC, LRGC,or Montana Fish Wildlife and Parks. 13. City has reasonable right to inspect property with reasonable notice to each club. 14. Clubs have freedom to solicit grants from outside sources to make appropriate upgrades and improvements on a matching funds basis;grant applications/submissions must be reviewed by city staff to verify if matching funds would be available in the budget. Suggested terms for the Jaycees continued use of Riverside park: • Howard Rickard,Jaycees representative • $100/year lease for next 5 years,to then be reviewed for renewal. • Open to managing the camping, it would be a "No Services"camp ground. • Honor system payment for campers; 1st come, 1st served, no reservations. • Percentage of camping funds given back to city,%to be negotiated with city staff • Management of camping agreement to be reviewed with Jaycees on a yearly basis. • Subleasing out building for events at suggested$150/day usage,percentage of fees given back to city,%to be negotiated with city staff. • Offer 4H &other non-profit groups use of building at no cost. • Continue communicating with Public Works director regarding building needs:currently building has a full septic by spring because of running water to keep the pipes from freezing. • Continue flooring repair current process as detailed to the Park Board at Jan 8,2015 meeting. "Every 3 years repair flooring by doing a high clean,stain and then polyurethane." Suggested terms for Chamber lease: • Chamber of Commerce is to pay all utilities • Pay for own minor improvements • Because the building is available to the community,we will be providing it at a reduced from market rate. $50/month or$600/year for city to make major repairs • City staff/attorney to determine who is responsible for major/minor repairs.