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Home My WebLink AboutCommittee of the Whole Minutes 04.16.2002MINUTES CITY COUNCII. COMMITTEE OF THE WHOLE APRIL 16, 2002 6:30 P.M. COUNCIL CHAMBERS MEMBERS PRESENT: Chairman Bud Johnson Lauren Van Roekel (6:37 p.m.) Mark Mace Gay Easton Daniel Dart Dan Mears John Oakes OTHERS PRESENT: Matt Erekson Steve Klotz Steve Klotz explained the need for Ordinance No. 002-29. The city's building department certification is governed by the State of Montana. A local building department is required to meet certain credentials and is audited annually to retain its local jurisdiction. If Laurel were not a local certified jurisdiction, we would revert back to the state's coverage. Since the state is exempt from inspecting residential buildings, all plan reviews, zoning, and inspections for fire prevention, construction, structural, and health and safety would not be completed for residential buildings. The state would inspect commercial projects, but the turnaround time would be a month or longer. State inspections would happen infrequently, causing commercial building projects to be held up. Certified local building departments are required to adopt the codes that are adopted by the State of Montana. In the past, an administrative rule change or an updated code change was adopted by ordinance. The State Building Department recently moved from the Department of Commerce to the Department of Labor and Industries. With that move, many administrative rules have been renumbered and there are amendments to building codes. The State is in the process of adopting the International Building Codes to replace the Uniform Building Codes. Because of these changes, many ordinances would need to be adopted in order to retain certification for the city's building department. The state has recently approved an administrative rule that permits the local jurisdiction to adopt an ordinance that would allow changes by administrative order. Ordinance No. 002-29 would allow the City of Laurel to adopt required building codes by administrative order. Matt Erekson stated that the documentation was handed out at a council workshop. Matt intended to handle the matter when he addressed chapter 15 of the code book. Because of certification processes that he did not fully understand, it needed to be presented tonight in order to stay certified for this process. A motion is necessary to place the item on the agenda under unscheduled matters, and then another motion is needed to adopt the ordinance on the first reading. The public hearing and second reading will then be scheduled. Mayor Johnson explained that this is not the normal process. Due to the situation, he asked that the ordinance be placed on the agenda under unscheduled matters. Barron Parks and Michael Sanderson, from Engineering, Inc. attended the meeting. Barron distributed copies of the Engineer's Estimate of Probable Cost for the Main Street project to City Council Committee of the Whole minutes of April 16, 2002 provide curb and gutter replacement and to replace existing sidewalk on the north side of Main Street. An estimate was presented for the project from 1~` Avenue to 4~' Avenue, and another was presented for the project from 1~` Avenue to 3`d Avenue. The City of Laurel has received a grant of $189,000 from the Department of Transportation for this project. Copies of the estimates aze attached to these minutes. The meeting adjourned at 6:50 p.m. Respectfully submitted, ~.~k~~ Cindy Allen Council Secretary i. ENGINEERING, -INC. Consulting Engineers and fond Surveyors 15-Apr-02 constmctidn est 00064 Engineer's Estimate of Probable Cost For Main Street- Laurel - 1st to 3rd To Provide Curb and butter replacement, Replace existing sidewalk on the North side of Main Sweet in Laurel, Montana from Ist Avenue to 3rd Avenue ALL ITEMS ARE COMPLETE IN PLACE ITEM EST. NO. QTY. UNIT DESCRIPTION - UNiT PRICE TOTAL PRICE Curb, Gutter, and Sidewalk 101 580 CY Grading -Street Excavation Q $5.00 ! CY = $2,900.00 102 460 CY ~ ,Base Gravel ~ ~ $9.00 1CY = $4,140.00. 103 270 TN _ Asphalt ~ '- $35.00 I TN = $9,450.00 104 .16.2 TN ~ Asphalt OII ~ $175.00 ! TN = $2,835.00 - 105 910 LF ~ Concrete Curb and Gutter (i $15.00 ! LF $13,650.00 108 9,130 SF New 4" Sidewalk ~ $4.00 ! SF = $36,520.00 107- 600 SF - New 8" Sidewalk ~ ,$5.50 ! SF = $4,440.00 106 - 260 SF Wheel Chair Ramps ~ - Q $4.50 !SF = $1170.00 - Subtotal -Curb, Gutter, and Sidewalk Improvements ~ _ $76, 65.00 - Storm Orelnage 201 4 EA New 48" Storm Drain Manhole - ~ $1,800.00 ! EA = - $7,200.00 202. 325 LF New 12" Storm Drain -PVC ~ $20.00 ! LF = - $6,500.00 203 2 EA - Tle 12" Storm Dreln to Ex. Manhole @ $350.00 f EA = $700.00 . 204 6 EA _ New Type II Drop Inletg ~ $1,700.00 / EA _ $13,600.00 205 85 EA Remove Ex. l7rop Inlets C~ $200.00 / FA = ~ $17 000.00 Subtotal-Storm Drainage .. _ $45.000.00 Water Line improvements 301 3 F3, Adjust F,r. Water Valve Boxes to Grade - ~ $150.00 / EA = $450.00 302 9 EA ~ Adjust Ex. Wafer Shut-off Valves to Grade (ri! ' $150.00 / EA = $1,350.00 303 2 EA - New Fre Hydrant ~ $1,600.00 / EA = $3,200.00 304. 20 LF B" Hydrant Pipe Cog $30.00 / LF = $600.00 305 ~ 2 Fr\ New Valve far Fire Hytlront ~ $600.00 / EA = $1 200.00 - Subtotal -Water Llne Imorovemenfs - - = Sa.ann nn Misc. Coss 401 8 EA ~ Relocate F~c. Ught Poles (~ $500.00 ! E4 = .$3.000.00 '402 7 LS Provide Conduit and Widng for Light Poles ~ .$500.00 ! LS = $500.00 403 5 EA ~ Relocate Ex. Power Poles ~ (at $500.00 / EA = $2,500.00 404 4 EA Relocate Ex. Signs - ~ $250.00 lEA = $1,OOD.00~ '405 4 EA New Stamped Bdcks and Tree Mulch Border ~ $650.00 / EA =- $2,600.00 406 - 1 LS Provide Inigation Sleeves for future use. @ $500.00. / LS = ~ $500.00 407 1 LS Traffic Control ~ ~ $5,000.00 ! LS = $5,000.00 - 406 2,500 UN ~ Miscellaneous Work ~ ~ $1.00 / UN ~ -$2 500.00 Subtotal-MISC. Cost = : $11,600.00 Total Construction Costs ~ - $138,455.00 . Mobillzatlon and Insurance (5%) - - - _ $6,923,25 ~- ~ Construction Contingeney (70%) - ~ $13,846.50 Total Cost oT Bade Projeet Construction - - _ $159,234.75 Suite 200 Creekside 1001 S. 24th StreeYWest P.O. Bax 81345 Billings, MT 59108-1345 PHONE (406) 656-5255 FAX (406) 656-0961 Alternate Improvements New Water Line 501 600 LF New 12-inch Water Maln ~ $30.00-I LF = $24,000.00 502 3 EA New 12-inch Gate Valves - (o] $1,200.00 I EA = $3,600.00 - 503 160 LF _ New 1-inch Service Pipe ~ $15.00 / LF = - $2,400.00 504 9 EA ConneG to Existing Service Pipe _ ~ $150.00 f EA = $1,350.00 505 ' 9 FJi 1-Inch Water Service (incl. Saddle and Cory) ~ ..$250.00 f EA = $2,250.00 506 4 EA ~ ConneG to Existing Water Main ~ $1,800.00 1 EA = ~ $7,200.00 -- 507 ~ 2 EA 12x12x6-Inch Tee - ~ $1,200.00 / EA = $2,400.00 507 7 EA 12x12x8-Inch Tee ~ $1,200.00 ! EA $2,400.00 ' 508 ~. 9 EA 1-Inch Curb Stop with Box ~ $180.00 ~! EA = $1,620.OD 509 1 EA New 12-inch to 8-inch Reducer ~ ~ - $500 DO / FA = - $500 DO Subtotal • New Water Line - _ $47,720.00 - - Cost Savings -Water 601 1 LS Cost Savings to Curb entl Gutter ProJeG ~ $1,800.00 f LS = $1,800.00 - New Trees' " 701 1 LS Remove4 Existing, Trees @ $1,500.00- / LS = $1,500.00 702 1 LS ew InigaOon Sleeve, Pipe, Sprinklers and Water HOOku~ $2,000.00 / LS = $2,000.00 703 8 EA .New Locust Trees ' ~ $225.00 / EA $1,800.00 704 8 EA Stamped Bricks ahtl Mulch Border for Trees ~ $650.00 1 EA - _ $5 200 00 - ' .~ - Subtotal -New Trees ~ _ $10,500.00 `Cost Savings -Trees - 801 1 LS j Cost Savmgs to-Curb and Gutter Project (~ $3,100.00 / tS - _ $3,100.00 Deeoratfve LlgfiBng -Comers Only 901-•~ 1 LS.' Conduit, Conductors, and Service Connect (a~ $2,OOD:00 f LS = $2,000.00 - 902 14 EA New Fixtures and Lamp Assemblies @ $400.00 ! F3, _ $5,800.00 903 7 EA - New Decorative Light Poles ~ (off $1,400.00 / FA = $9,800.00 904 5,. EA -Concrete Fountlations (a1 $800 00 1 F11 = $4 500 00 Subtotal - Deeorstlve Lighting = , ~ $21,900.00 Cost Savings • Lighting _ 1001 1 L5 Cast Savings t0 Curb and Gutter ProJeG ~ $500.OQ! LS = $500.OD - Sub-Total New Water Llne _ $47,720.00 Sub-Total New Trees _ $10,600.00 _ Sub-Total Deeomttve Lighting - $21 900 00 Total Construetign of Altemate Improvements $80,120.00 Contingency (10%) ~ ~ - $8 012 00 Total Construction & Contingency $88;732.00 Englneerlgg Services - - Engineedng and Design of Altemate Improvements = $10,135.18 _ Total Alternate Improvements - ~ _ $98,267.18, - Two Block Summary ' Constmdion Costs - " $159,234.75 New Trees - ~ - ,_ $10,500.00 Cost Savings -Trees - - 3100.00 - ~ Decomttve LtghWg ~ 21900.00 . Cost Savings -Decorative Lighting - _ 500.00 Two Block Construction Total $ 188,034.75 ., ENGINEERING, INC. Consulting Fngineers and Lond Surveyors i ^ 12-Apr-02 consqucddn est , 00064 Engineer's,Estimate of Probable Cost.. ' For ' Main Street -Laurel - 1st to 4th ' ~ To Provide GLrb and Gutter replacement, Replace existing sidewallr on the Nor[h side of Main Street in Laurel; Montaha from t st Avenue to 4th Avenue ~ ` ALL ITEMS A12E COMPLETE IN PLACE • - - ITEM EST. ~1.. ~ NO. QTY. UNI'4' DE3CRIPT(ON ~ - UNIT PRICE TOTAL PRICE Curb, Gutter" and 8tdewatk 101 ~ 727 CY Grading -Street F~rcave8on - (q~ ~ $5.00 / CY = ~ $3,635.00 - 702 580 CY - Base Grovel ~ ~ ~ $9.00 !FY _ $5,040.00 103 352 TN ~ Asphalt - ~ (~ $35.00 ! TN _ $13,370.00 104 22.9 TN Asphalt OII ~ $175.00 ! TN = $4,007.50 .105 1,135 LF Canasta Curb and Gutter ~ $15.00 / LF = $17,025.00 106 12,263 , SF ~. New 4" Sidewalk ` ~ $4.00 / SF = $49,052.00 107 588 SF - NewB"Sidewalk - ~ $5:50 ! SF ~ $4,873.00 .108 325 SF ~ Wheel Chfllr Ram ~' ~ - $4.50 f SF $1,482.50 , Sabtdtal - Curb. GU6er. and 3 dewatk Imnrnvwmonfe , - _ e..a .~~ ,.,. 1 401 402 403 404 405 406 407 ~. MJsc. Costs 7 - EA Reloarle Ex. Light Poles (i~ $500.00 ! FJ1 = $3,500.00 1 LS Provide Conduit and Wldng for Light Poles . ~ $500.00 I L5: _ $500.00 - ~ - - ' 5 FJ1 Reocate Fx. power Poles ~ (i$ $500.00 f FJa = $2;500.00 6 EA Relocate Ex. Signs ~ $250.00 J FA = , $1,500.00 4 EA ~ New Stamped Bricks and Tree Mulch Boller @ . $850,00 1-FA = $2,000.00 ' - 1 LS Provide Irtlgatlon Sleeves for future use ~ @ $500.00 / LS = ~ - $500.00 - 1 -LS - Traffic Control ~ $5,000.00. ! LS = $5,000.00 . 00 UN Miscellaneous Work @j $1 00 JUN - $2 500 00 . Sobtofal • Misc. Cost _ $12,100.00 - ' _ Total Constructon 4osts - $165,107.00 ' Moblllzatlon end Insurance (5%) ~ - _ $8,258.35 Constrocton Con4ingency p0%) . ~ ~ - $16,510.70 ' Total Cost of Base Protect Construction ~ $189,875.05 - Suite 200 freekside ' 1001 S. 24th Street West P.O. Box 61345 Billings. Mi 59108-1345 PHONF (4061656-5955 FdX 14061 6 5 6-0 9 6 7 _ Storm Drainage ~ ~ - 201 5 - - F.A New 48" Stonn Drain Manhole ~ $1,800.00 / FA ~_ ~ $9,000.00 202 14 LF New 8" Stonn Dreln -PVC - ~ $18A0 ! LF ~ $252.011' 203 325 - LF - ~ : New.12" Storm Oreln-PVC ~ Q ~ $20.00 ! LF $8 500.00 204 1 Flt' , NewB".x8"Reducer ~ $15.00 /FA = ~ , $15.00~~ 205 ~ 2 FA, Tle 12" Storm Drafty to Ex. Manhole - ~ ~ $350.00 / FA = . $700.00 ' - 206 - 1 EA - Tie 8" Storm Drain to Ex. Storm Drain ~ $225.00 / EA $225.00 207 8 ~ FA - New Type 14 Drop Inlets ~ $1,700.00 '/ EA $13,800.00 208 85 EA Remove Ex. Drop Inlets ~ $200 00 ! FA = $17 000 00 ' Subtotal -Storm Drainage _ $47,292.00 Water Line lmarovemenfs ~ " . 301 4 FA ~ - Adjust Ex. Water Valve Boxes to Grade ~ $150.00 / EA $800.00 302 ~ 11 FA AdJusl Fx. Water Shut-o8 Valves to Grade ~ ~ ~ ,$150.00 ! FA ~_ -$1,850:00 303. 2 to _ New Flre Hydrant ~ ~ $1,600.00 ! F3. _ $3200.00 304 20' LF 8"Hydrant Plpe ~ (~ $30.00 f LF = $600.00 305 2 EA ~ New VeNe`for Fie Hydrant - ~ $600 00 ! FA • - $1 200 00 Subtotal • Water Llna Improvements - s72sa.oo - .~. Alternate ImptvemeMs New Water Line 501 1,164 ~ LF New.12-inch Water Maln ~ $30.00 ! LF = $35 520.00 502 1 EA New 12-Inch Bend ~ $450.00 / FA , $450 00 503 4 Fro New 12-Inch Gate Valves ~ ($ $1,200.00 1 EA = . $4 800.00 504 200 LF New 1-Inch Servl~ Pipe ~ $15.00 / LF = , $3 000.00 505 11 FJt Conned to Exlsdng Service Pipe ~ $150.00 ! EA = , $1 650.00 508 - 11 EA 1-Inch Water Service (InG. Saddle and Cory) ~ $250.00 ! FJ~ _ , $2 750 00 507 - 4 - Fro Conned to Existtng Water Maln - ~ $1,800.00 ! Fro _ , . $7 200.00 508 2 EA ~ - 12x12x6-inch Tee ~ $1,200.00 / EA = , $2,400.j10 $08 2 EA 12x1Dc8-Inch Tee - ~ $1,200.00 !FA = $2 400 00 508 11 FJi ~ 1-Inch Curb Stop wRh Box ~ $180.00 ! FA , . $1 980.00- 51 D 1 EA N_ ew 12•nch to 6-inch Reducer @ $500 00 / FA - , $500 00 Subtotal - Now Water Llne =, $62,650.00 Cost SavPn s• Water 601 1 LS Cost Savings to Curb and Gutter rajed ~ $2,250.00 ! LS = $2,260.00 New 7}ees 701 t ~ LS Remove 4 Exlsttng Trees ~ $2,000.00 / LS = $2 000.00 - 702 1 ~ ~ LS ew Irtigatton Sleeve, Pipe, Spdnklere rand Water Hookup $3,000.00 ! LS = , $3 000.00 703 ~ 12 Fro ~ Now Locust Trees ~. ~ $225.00 I EA = , $2 700 00 704 12_ FJ1 Stamped Bricks and Mulch Border for Trees ~ $650 00 / EA - , . $7 800 OD . Subtoal-New Trees _ _ $15,600.00 801 1 D Cosf Savinga • Trees ' 1 . LS Cost Savings to Curb and Gutter ProJed- ,~ $3,100.00 ! LS = - $3,100.00 - Decorefive Lighting • Comers Onty 901 1 LS Contlud, Condudow, and $ervlce Cbnned ~ -$2,000.00 / LS = $2 000 00 902 14 EA New Fsdures end Lamp Assemblies ~ $400.00 ! FJ~ _ , . $5 800 00 903 7 FA New Dewretlve Light Pales ~ $1,400,00 ! EA = , . $9 800 00 - 904 6 FA Conaete Foundations ~ $900 00 ! EA - , . $5 400 00 . Subtotal-Decorative Lighting - _ $22,fi00.00 Cost Savings • Lighting 1001 1 LS - Cost.Savings to Curb and Gutter ProJed - (r~ $500.00 ! LS $600.00 - Sub•Total New Water Line - = $62,650.00 Sub-Total New Trees ~ _ $15,500.00 Sub-Total Decorative LI htin - - $22 600.00 Total Construction of Alternate lmprovemenb $100,960.00 _ _ Contingency (10%) - $10 085 00 Total Construction & Contingency ~ $111,045.00 _ ~ Engfneerjn Services Engrneedng and Design of Altamate Improvements = _ $12,770.16 Total Alternate Improvelnants = $123,815.78