HomeMy WebLinkAboutBudget/Finance Committee Minutes 04.01.2002MEMBERS PRESENT:
MINUTES
BUDGET/FINANCE COM~IITTEE
APRIL 1, 2002 7:00 P.M.
DPW OI~FICE
Chairman Ken Olson
Mark Mace
Gay Easton
Bud Johnson
OTHERS PRESENT:
Mary Embleton
Dan Mears
The Budget/Finance Committee meeting was called to order by Chairman Olson at 7:00
p.m.
The minutes of the March 19, 2002 regUlar meeting, and the March 21 and March 27,
2002 budget work sessions were approved as presented.
Mary told the committee that she received a response from the court on the audit
finding #01-6. Judge Kerr wrote a letter which was distributed to the committee. Mary
stated that she explained to the judge that the auditors simply want to record the time
payments as an accounts receivable figure on the city's books. How that figure is
determined is strictly up to the court. The committee would like a copy of the letter to be
attached to the mayor's response to the Department of Administration. Bud will finish
his review and work with Mary to complete the letter.
Mary repotted that AFLAC is unable to change the wording on the Info One benefit
statements from "company" to "city" this year, but will be able to next year. The
committee asked her to find out if the service will be offered again next year at no charge.
The committee approved the proofs and told Mary to authorize the order for the
statements to be printed and sent to the city.
Bud updated the committee on the status of Technical Edge Consulting's progress with
the network The list of network project priorities was reviewed, and it was estimated
that the short term tasks would cost $4,000. Since the city has not planned for this
service in the current budget, the tasks will need to be delayed until after July 1~t. Mary
was instructed to contact Technical Edge and ask for a timeline for all of the tasks to be
completed over the next 12 months. Mary stated that the task to add more memory to the
server has been completed. Bud also reported that the Web page project had no direction
at this time, and that he is investigating incorporating e-mail with the Web site, thus
removing it from the county server.
March claims totaling $111,105.19 were reviewed and the committee recommends
approval by the council.
Budget/Finance Committee Minutes
April 1, 2002
Page 2
The following purchase requisitions were reviewed and approved:
GENERAL FUND:
Replace FAP front door lock w/proxcards - FAP
New sand filtering system - pool
New chlorinator, pH controller, and acid pump - pool
GAS TAX FUND:
Replace fly wheel on dump truck
Replace clutch on dump truck
WATER FUND:
1/3 of Sanyo multimedia projector - plant
SEWER FUND:
1/3 of Sanyo multimedia projector - plant
Parts for Champion compressor - plant
Annual service, inspection & replace radiator - plant
SOLID WASTE FUND:
1/3 of Sanyo multimedia projector - collection
10 300-gallon cans for replacement - collection
$ 1,295.00
$ 4,884.97
$ 4,885.00
$ 800.00
$ 400.00
$ 1,233.34
$ 1,233.33
$ 686.6O
$ 1,500.00
$ 1,233.33
$ 2,000.00
The Comp/OT reports were reviewed for pay period ending 3/22/02.
The Payroll Register for PPE 3/22/02 totaling $106,591.13 was reviewed and approved
via motion by Gay, seconded by Mark, and passed unanimously.
Mary distributed information on creation of a park maintenance district.
The meeting adjourned at 7:32 p.m. The next regular meeting is scheduled for April 15th
at 7:00 p.m., and the next Budget work sessions are on Wednesdays, April 3fa and April
10* at 7:00 p.m. in the old council chambers.
Respectfully Submitted,
Mary K. Embleton
Clerk/Treasurer