HomeMy WebLinkAboutBudget/Finance Committee Minutes 01.20.2015 MINUTES
BUDGET/FINANCE COMMITTEE
JANUARY 20,2015 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT: Tom Nelson Doug Poehls
Chuck Dickerson Emelie Eaton
OTHERS PRESENT: Shirley Ewan Mayor Mark Mace
Chairman Eaton called the regular meeting of the Budget/Finance Committee to order at 5:30 p.m.
The minutes of the January 6, 2015 meeting were presented and approved via motion by Tom, seconded by Chuck,and
passed unanimously.
The Utility Billing adjustments were reviewed by the Committee. Shirley stated there were no unusual adjustments.
The Mayor has reviewed and signed the December journal voucher. Tom made a motion to approve the Utility Billing
adjustments and the December journal voucher. The motion was seconded by Chuck. All in favor,motion passed.
The financial statements were reviewed by the Committee. Shirley stated that 1/2 of the year has passed and the City is at
31% revenue collected and 26% of authorized expenditures spent. Shirley then proceeded through the quarterly report
showing what projects are still open and the cost of each project or capital item for the last quarter. Tom inquired as to
how the GIS program was moving along. Shirley told the Committee that there were a few setbacks just trying to get the
plotter, but it is still moving forward. Motion was made by Chuck to approve the financial statements, seconded by Tom.
Motion passed.
There were no Purchase Requisitions presented to the Committee.
The Comp/Overtime report for PPE 12/07/14 was reviewed. Chuck commented on the amount of overtime for the police.
Shirley stated that they are running shorthanded due to a couple of officers on workman's comp and not having a full crew
at this time. The Committee would like to know if Council Members are eligible for workman's comp.
The Payroll Register for PPE 12/07/14 totaling$181,350.99 was reviewed by the Committee. Motion was made by
Chuck, seconded by Tom to recommend Council's approval of the payroll register. Motion passed unanimously.
Clerk/Treasurer's Comments:
Safety Mill Calculation Doug informed the group that for a$100,000 home the assessment would be around$312 per
year and the assessment for a$200,000 home would be around$624 per year. At this time,the EMS Committee needs to
determine what amount they need that would have a chance of passing through voter approval. The assessment currently
is for$926,000/year. A brief discussion was held in regards to how the mill levy would be promoted,what each
department would be requesting, and if a smaller amount could be requested from each department.
Cost of Wireless Microphone System for Council Chambers Shirley let the Committee know that the wireless
microphones would be between$5,000 and$10,000. The Mayor stated that he would like to see it go forward and would
like staff to get quotes.
Pay Out of Sick Leave—Yearly The subject was brought to staff and they do not want to change the way sick leave is
calculated and paid out. The Union contracts would have to be amended also. The Committee would like me to check on
it anyway.
Snow Removal on the Railroad Tracks Shirley stated that according to Kurt this is the Railroad's responsibility. The
City can plow up to 100 feet in front of the tracks. Emelie asked if there had been an article in the paper in regards to the
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snow route and policy of snow removal. Shirley said that Jennifer had put an article in the paper that gave the website for
more information and a map of the snow route.
Mayor's Comments:
The Mayor had nothing to report.
Other:
For the Next Agenda:
Follow-up on wireless microphones.
The next regular Budget/Finance meeting will be on Tuesday,February 3,2015 at 5:30 p.m.
The meeting adjourned at 6:24 p.m.
Respectfully submitted,
Shirley Ewan, City Clerk/Treasurer
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