HomeMy WebLinkAboutCommittee of the Whole Minutes 04.02.2002 MINUTES
CITY COUNCIL COMMITTEE OF THE WHOLE
APRIL 2, 2002 6:30 P.M.
COUNCIL CHAMBERS
MEMBERS PRESENT:
Chairman Bud Johnson
Lauren Van Roekel
Ken Olson
Gay Easton
Dan Meats
Doug Poehls
Mark Mace
Daniel Dart
John Oakes
OTHERS PRESENT:
Matt Erekson
Lar~ McCann
Steve Klotz
Steve Klotz used the new projector to present the Project Overview of the Street Repair and Maintenance
Program to the council.
The annual plan includes the scope of preventive maintenance, repairs, and all types of maintenance for
the streets in Laurel. The goals are to provide a quality road system by utilizing cost-effective repair and
maintenance techniques and to improve the operational efficiency of the city emergency services. The
project work is scheduled to begin in the upcoming construction season.
This program is a combination of preventive maintenance, stopgap maintenance, and major repair
reconstruction. The City of Laurel is responsible for the residential, medal, and connector streets in the
city. The State of Montana is responsible for the urban routes and the primary roads.
Urban Route funding is provided through the city's allocation of the state's gas tax money. Urban funds
will be used for the 8th Avenue project. Grants, such as the Urban Highway Pilot Program, provide funds
for urban route projects. This funding will be used to replace sidewalk, curb, and gutter from 1~ Avenue
to 4th Avenue on the north side of Main Street. The Urban Highway Pavement Preservation Program is a
new program this year. Sixteen communities are eligible for the $4 million available from the State of
Montana through this program. A community must have a pavement management system in place in
order to qualify for this program, and the City of Laurel has completed this prerequisite. The City of
Laurel has proposed a chip seal project for this program, as streets that need to be completely rebuilt do
not qualify.
Funding for the City of Laurel is obtained through state gas tax dollars, an allocation which is based on
the miles of roads that the city is responsible to maintain. Wages and materials are paid out of that
money, and the remaining funds are used on street maintenance. The Street Maintenance Assessment
produces about $130,000 per year, and the Sweeping Assessment brings in about $16,000 per year.
The Street Repair and Maintenance Program consists of three areas: 1) localized stopgap street repair and
maintenance consists of pothole patching and crack sealing; 2) major repair and reconstruction consists of
major overlay and total reconstruction projects; 3) global preventive maintenance includes thin overlays,
chip seals, and different techniques that extend the life of a useful pavement before it requires total
reconstruction. Eighty percent of the streets would be included in the major repair and reconstruction
category, and ninety percent of those require total reconstruction.
City Council Committee of the Whole minutes of April 2, 2002
Steve explained the Preventive Maintenance Project Selection process. The Pavement Condition Index,
or the PCI, is used to rate the condition of the streets and to determine ifa street is savable. The logistics
of the project include notification of homeowners, vehicle removal, and the other projects. Cost
effectiveness is also a major factor.
Cherry Hills Subdivision is the first project designation area. This is a preventive maintenance chip seal
project that would extend the life of the streets in that area for five to ten years. The project area is
approximately 500,000 square feet. The average Pavement Condition Index of the streets is 63, making
this the optimum time to spend money to lengthen the life of those streets. The city crew will do a
considerable amount of the prep and cleanup work for the project, and a contractor will be awarded the
bid to chip seal the streets. The project should be completed by September 2002.
Mayor Johnson thanked Steve for his informative presentation.
The meeting adjourned at 7:08 p.m.
Respectfully submitted,
Cindy Allen
Council Secretary