HomeMy WebLinkAboutBudget/Finance Committee Minutes 03.18.2002 MINUTES
BUDGET/FINANCE COMMITTEE
MARCH 18, 2002 7:00 P.M.
DPW OFFICE
MEMBERS PRESENT:
Chairman Ken Olsun
Bud Johnson
Gay Easton
Mark Mace
OTHERS PRESENT:
Mary Embleton
Dan Meats
The regular meeting of the Budget/Finance Committee was called to order by Chairman
Ken Olson at 7:02 p.m.
The minutes for the March 4, 2002 Budget/Finance regular meeting and the March 13,
2002 Budget Work session were approved as presented.
Mary presented a draft respon?e to the audit findings for review by the committee. The
city has 30 days fi-om March 2~ to respond to the state. The committee will bring any
changes to the April 1~ meeting so that the response may be finalized and sent by April 2~a.
Sample proofs oftha InfoOne (employee benefit) statements were reviewed. Mark asked if
the "Cost to Company" heading could be changed to "Cost to City". The committee will
give final approval for the statements to be printed at a later date. Bud told the committee
that Technical Edge has submitted a bill for $3,320 for the initial work on the network as per
their proposal. Mary questioned the test restore of tape backups portion of the proposal as
being completed. She will follow up with Technical Edge. Bud and Mary will determine
where to account for the $3,320. The list of tasks to be performed was also reviewed.
Priorities will be determined by Bud, the committee, and department heads.
February Journal Vouchers #194-200 were reviewed and approved.
The committee reviewed the February, 2002 Financial Statements and recommend to
council that they be approved via motion by Mark, seconded by Gay, and passed
unanimously.
The following purchase requisitions were reviewed and approved:
GENERAL FUND:
Fee and travel expense for CIP workshop by Dr. Weaver - council $ 950.00
Public defense - court $ 565.25
Annual SCBA flow test & lens replacement - fire $ 1,310.00
WATER FUND:
Liquid alum chemical - water plant
Hydroflourosilicic acid chemical - water plant
Wacker-Tamper - water system
2" compound Badger meter - water system
$ 2,800.00
$ 1,900.00
$ 2,400.00
$ 1,275.00
Budget/Finance Committee
March 18, 2002
Page 2
SEWER FUND:
Quarterly toxicity text - sewer plant
Other purchase requisitions were discussed, but not approved.
$ 600.00
The committee reviewed the Comp/OT reports for PPE 3/08/02.
The Payroll Register for PPE 3/08/02 totaling $109,615.83 was reviewed and approved by
the committee via motion by Gay, seconded by Mark, and passed unanimously.
Mary briefed the committee on the GASB 34 seminar she attended on Monday. This is
the first of 5 to be conducted between now and June 2003. The state's goal is to have all
local governments in compliance by June 2003. Mary suggested the city consider
forming a task force made up of staff, the mayor, and a council representative to make
some directional decisions. This is a big project, but the city is further ahead than many
other cities, and having the paver program for the streets will be a big advantage in
determining the value of the city's streets. Mary will keep the committee updated.
The meeting adjourned at 8:05 p.m. The next Budget/Finance meeting will be held on
Monday, April 1a at 7:00 p.m. The next Budget work sessions are scheduled for March
20t~ and 27a at 7:00 p.m.
Respectfully Submitted,
Clerk/Treasurer