HomeMy WebLinkAboutBudget/Finance Committee Minutes 03.04.2002MEMBERS PRESENT:
MINUTES
BUDGET/FINANCE COMMITTEE
March 4, 2002 7:00 P.M.
DPW OFFICE
Chairman Ken Olson
Mark Mace
Gay Easton
Bud Johnson
OTHERS PRESENT:
Mary Embleton
Dan Mears
The Budget/Finance Committee meeting was called to order by Chairman Olson at 7:00
The minutes of the February 19, 2002 meeting were approved as presented. It was
reported that after the mayor reviewed the data, the mayor and council benefits would be
included in the InfoOne spreadsheets in order for those benefit statements to be reflected
along with the other city employees.
A proposal from Technical Edge Consulting for hosting the city's web site was
presented to the committee. Discussion followed regarding the ease of accessibility for
the city to update and put information on the web, i.e. minutes, newsletters, forms, etc.
Motion by Mark, seconded by Gay, to accept the proposal by Technical Edge Consulting
to assist in settin~ ut> the web site for $500 and then being the Interact Provider (IP) for
$50/month. The motion passed unanimously.
Mayor lohnson presented the committee with a draft directive to department heads on
purchasing practices. He explained that it is only formalizing and clarifying existing
practices, except that purchase requests (purchase requisitions) go to the mayor first
before coming before the BudgeffFinance Committee. The directive will be distributed at
the department head meeting tomorrow.
February claims totaling $110,274.45 were reviewed. Motion by Gay, seconded bv
Mark, that the committee recommends approval by the council. Motion passed
unanimously.
The following purchase requisitions were reviewed and approved:
GENERAL FUND:
Fee and travel expenses for 1/18/02 workshop - council $ 950.78
Senior Center contribution - council $ 1,000.00
Senior Helping Hands contribution - council $ 700.00
Public defense representation - court $ 572.47
Time and travel for BMS rep to meet with Tech Edge - clerk/treas $ 800.00
Budget/Finance Committee Minutes
March 4, 2002
Page 2
WATER FUND:
Discharge permit fee - plant
SEWER FUND:
Discharge permit fee - plant
SOLID WASTE FUND:
Customer notification tags - collection
$ 1,000.00
$ 2,846.00
$ 58O.OO
The Comp/OT reports were reviewed for pay period ending 2/22/02.
The Payroll Register for PPE 2/22/02 totaling $106,885.07 was reviewed and approved
via motion by Gay, seconded by Mark, and passed unanimously.
Mary asked the committee for guidance regarding the CDBG ltousing Rehabilitation
program and the HOME program. Discussion followed. Mary explained that she has
been contacted by a lady on the south side of town with a request for assistance with the
deteriorating foundation of her home. This would fall under the Rehab program, but the
administration of the program is very time and paperwork intensive. The committee
would like more information about these programs, so Bud will contact James Klessens
ofBeartooth RD&C to come and speak, possibly at the March 12th work session.
Ken stated that Volunteer Week is the week of April 22na and the city would like to take
this opportunity to show their appreciation for the many volunteers in Laurel. A
proclamation will be issued. Ken asked if the city would like to refit the Olympic Torch
banner to use it for Volunteer Week at a cost of $200. The committee consented to this
idea. The city will also recognize an outstanding volunteer.
An Employee Appreciation breakfast is tentatively set for Saturday, May 11th from 7-9
a.m. at Thompson Park.
The meeting adjourned at 7:48 p.m. The next regular meeting is scheduled for March
18th at 7:00 p.m., and the first Budget work session is on Wednesday, March 13ta at 7:00
p.m. in the old council chambers.
Respectfully Submitted,
Mary K. Embleton
Clerk/Treasurer