HomeMy WebLinkAboutBudget/Finance Committee Minutes 02.19.2002MEMBERS PRESENT:
MINUTES
BUDGET/FINANCE COMMITTEE
FEBRUARY 19, 2002 6:00 P.M.
DPW OFFICE
Chairman Ken Olson
Bud Johnson
Gay Easton
OTHERS PRESENT:
Mary Embleton
Dan Mears
Doug Poehls
The regular meeting of the Budget/Finance Committee was called to order by Chairman
Ken Olson at 6:05 p.m.
The minutes for the February 4, 2002 Budget/Finance regular meeting were approved as
presented.
Mary scheduled the auditor for the exit conference for Tuesday, March 12th at 7:00 p.m. She
also presented a revised Budget Calendar (copy attached). Discussion followed regarding
the fact that the meeting schedule will be revised as needed. Already, the street funds will
need to be moved to a later date. The most updated meeting schedule will be posted on the
white board near the coffee table. Mary asked for direction regarding mill levy, General
Fund revenue, and insurance funds estimates. The estimates will be based on last year until
figures are released by the state and MMIA. Mary also reported that she has completed the
spreadsheets needed for the lnfoOne (employee benefit ~ statements. She asked if the mayor
and council information should be included.
The December Journal Vouchers #187-193 were revtewed and approved.
The committee reviewed the January, 2002 Financial Statements and recommend to
council that they be approved.
The following purchase requisitions were reviewed and approved:
GENERAL FUND:
Research services on 3 potential new officers - police
Renew National Fire Code subscription - fire inspector
$ 520.00
$ 565.00
WATER FUND:
Upgrade & install type 1 remote unit - water plant
Booster remote unit and pump control panel - water system
Meter chambers (43) w/exchange - water system
$ 9,500.00
$18,900.00
$ 65O.OO
SEWER FUND:
Sprockets, chain for gdt removal equip - sewer plant $ 7,500.00
Budget/Finance Committee
January 14, 2002
Page 2
SOLID WASTE FUND:
2 steering tires - collection
10 300-gal containers - collection
3 40-yard containers - container site
$ 600.00
$ 2,000.00
$13,310.00
The committee reviewed the Comp/OT reports for PPE 2/08/02.
The Payroll Register for PPE 2/08/02 totaling $I 11,171.72 was reviewed and approved by
the committee.
The meeting adjourned at 6:23 p.m. The next Budget/Finance meeting will be held on
Monday, March 4th at 7:00 p.m.
Respectfully Submitted,
Clerk/Treasurer
CITY OF LAUREL
2002-2003 BUDGET CALENDAR
February 13, 2002
March 8, 2002
May 14, 2002
July 2, 2002
July16,2002
Ju~ 30, 2002
Augum 6,2002
October l, 2002
Budget Worksheets to Departmem Heads.
BudgetWorksheetsdueinClerk'sOffice.
Complete Preliminary Budget.
Preliminary Budget to City Council. (Pending
release of taxable value by State Department of
Revenue)
Public notice in Laurel Outlook regarding public
hearing on Preliminary Budget and Tax
Resolutions. (Budget on file for public inspection)
Publish in paper on July 17th & July 24th.
Special Council meeting - public hearing on
Pre 'hminary Budget.
Regular Council meeting - adopt Final Budget and
set final tax levies for 2002-2003.
Copy of 2002-2003 Final Budget to Department of
Administration in Helena.