HomeMy WebLinkAboutBudget/Finance Committee Minutes 01.06.2015 MINUTES
BUDGET/FINANCE COMMITTEE
January 6,2015 5:30 P.M.
CONFERENCE ROOM
MEMBERS PRESENT: Emelie Eaton Chuck Dickerson
Doug Poehls Tom Nelson
OTHERS PRESENT: Shirley Ewan Mayor Mace
Chairman Eaton called the regular meeting of the Budget/Finance Committee to order at 5:30 p.m. There
was no public in attendance.
The minutes of the December 16,2014 meeting were approved via motion by Tom, seconded by Chuck
and passed unanimously.
Tom made a motion to approve the claims in the amount of$1,230,130.91 for Council consent. Shirley
stated that there were some large claims in this month's bills,thus the total is higher than normal. US
Bank(loan payments)were$701,974,Williams Bros. for$233,953, Great West for$93,497,Forklift for
Sewer Department for$26,526 and Sanderson& Stewart for$25,423. Chuck seconded the motion,all in
favor,motion passed.
There were no purchase requisitions presented to the Committee.
The Comp/OT reports for PPE 11/23/14 were reviewed by the Committee. There were no questions or
comments.
The Employee Leave Report was then reviewed. Doug inquired if we still had a reserve in the General
Fund for retiring employees. Shirley stated that there is $50,000 allotted for retirees. She mentioned that
Donnie Nelson has put in his retirement notice and will be done on the 31st of January. Doug asked if the
City would be interested in paying out the sick leave once a year, as that is how it is done where he works.
Shirley will check into it with the State,but if an employee needed an extended leave for an illness they
would not have any sick leave built up. She will let the Committee know what she finds out from the
State.
The Payroll Register for PPE 12/21/14 totaling$169,314.00 was reviewed by the Committee. Motion
was made by Tom, seconded by Chuck,to recommend council approval of the payroll register. Motion
passed.
Clerk/Treasurer Comments:
Shirley stated that she has not heard anything back from Robin at the Department of Revenue. She has e-
mailed her and left messages on her phone,but has not heard anything in regards to the calculation of the
Safety Mill Levy request. Shirley will continue to contact the Department of Revenue and if she has not
heard back from them by Friday,will contact the State supervisor. Shirley will let Doug know just as
soon as she hears from Robin in the Billings office.
Mayor's Comments:
The Mayor let the Committee know that East Railroad is closed while a private contractor redoes the
railroad tracks in front of Fox Lumber.
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Budget/Finance Committee
January 6,2015
The Mayor would also like staff to look into wireless microphones for the council chambers. Shirley
stated that she will look into the cost and report back to the Committee.
Other:
The good job that the City crew is doing on the snow removal was discussed. The Committee requested
that the City put a copy of the snow route in the paper along with the City's snow removal policy for the
public. Emelie suggested that the staff work up an article for the paper and submit it. Doug would like to
know if the State handles the snow removal on truck routes and who is responsible for the snow removal
over the tracks. Shirley will inquire about this concern.
Tom would like to know if the rest of the Committee is in agreement with the City pursuing the collection
of the overpayment made to Alex Wilkins a couple of years ago. The Committee concurred with Tom's
request and has directed Shirley to contact the City Attorney as to the course that needs to be taken with a
collection company.
For next agenda:
Nothing new has been added.
The next regular Budget/Finance meeting will be Tuesday,January 20,2015 at 5:30 p.m.
The meeting adjourned at 6:11 p.m.
Respectfully submitted,
Shirley Ewan,Clerk/Treasurer
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