HomeMy WebLinkAboutBudget/Finance Committee Minutes 01.14.2002MEMBERS PRESENT:
MINUTES
BUDGET/FINANCE COMMITTEE
JANUARY 14, 2002 7:00 P.M.
DPW OFFICE
Chairman Ken Olson
Mark Mace
Gay £aston
Bud Johnson
OTHERS PRESENT:
Mary Embleton
Chief Rick Musson
Larry McCarm
Dan Mears
The regular meeting of the Budget/Finance Committee was called to order by Chairman
Ken Olson at 7:00 p.m.
The minutes for the January 2, 2002 Budget/Finance regular meeting were approved as
presented.
ChiefMusson presented the committee with a proposal to replace the Police Department
pistols. Currently the department uses Glock Model 20 pistols, and Rick proposes to trade
them in on Glock Model 22 pistols. He brought along a pistol of each type to show the
differences to the committee and reviewed the advantages of going to the new model. The
company will give a substantial trade in value for the old models, and with the addition of
new holsters and magazine pouches. Total net cost is $3,063.79 to get 12 new pistols and
accessories. Them is enough funding in the Police Department operating supplies budget for
the purchase, and some funding may come from the Police Training fund. The consensus of
the committee was that the purchase be approved.
Mary reviewed the audit findings and gave brief explanations on proposed responses to the
findings. The audit will be finalized after the exit conference. Then the city has 30 days to
prepare written responses to the Department of Administration. After discussion, the
committee tentatively scheduled the exit conference for Tuesday, February 12th at 7:00 p.m.
Mary then reviewed the cash flow statements from the Annual Report for the enterprise
funds. She stated that the reporting format will be changed due to implementation of GASB
34 in 2003. There was brief discussion on the other changes coming fi.om GASB 34, namely
the valuation &all of the city's assets, such as streets, curbs, sidewalks, traffic lights, etc.
The city is in a good position to be able to complete the requirements imposed by GASB 34,
and the Capital Improvement Plan will be of great assistance.
Mary presented a listing of uncollectable am bulance accounts totaling $17,749.39,
Discussion was held regarding the collection process and Mary stated that the office has
shortened the time frame to 3 months before sending to a collection company. The process
and some options will be reviewed at a later date. Motion by Gay, seconded by Mark, to turn
the submitted list totaling $17,749.39 over to the collection company. The motion passed
unanimously.
Budget/Finance Committee
January 14, 2002
Page 2
Mary reported that the selection committee met on January 7th to review the 5 proposals
received for Network Administration Services. The committee then selected 3 companies
to be interviewed: Technical Edge Consulting, Connect Telephone and Computer Group,
and Entr6 Information Systems. The interviews were conducted on January l0th, and the
committee unanimously selected Technical Edge Consulting for a six-month contract.
Motion by Mark, seconded by Gay to recommend approval of Technical Edge Consulting for
Network Administrations Services. The motion passed unanimously. Bud stated that he
allowed the resolution on tomorrow night's agenda due to the good documentation that came
from the committee. Mary stated that funding is available for the services, from
unanticipated revenues stemming fi.om the aftermath of HB 124.
The December Journal Vouchers #179-186 were reviewed and approved.
The committee reviewed the December Financial Statements and recommend to council
that they be approved. Bud stated that the Mid-Year Review will be presented by the
clerk/treasurer at the February 5th council meeting.
The following purchase requisitions were reviewed and approved:
GENERAL FUND:
12 Glock Model 22 pistols w/trade - police department $ 1,030.00
11 duty holsters, magazine pouches, and off-duty holsters - police $ 2,033.79
Replace deck C Dar drive on dicatphone logger - police dept. $ 810.00
Install new drier unit on air compressor filter- FAP $ 850.00
WATER FUND:
Polymer chemical - water plant $ 3,600.00
Cat Floc chemical - water plant $ 1,820.00
"S" pak transmitter and water meter pak transmitter - water system $ 1,250.00
Leak detector surveyor- water system $ 4,900.00
Deductible for water damage claim - water system $ 1,500.00
SEWER FUND:
Gateway E-3600 computer - sewer plant
$ 1,617.00
The committee reviewed the Comp/OT reports for PPE 1/06/02.
The Payroll Register for PPE 1/06/02 totaling $112,769.28 was reviewed and approved by
the committee.
Budget/Finance Committee
January 14, 2002
Page 3
Mayor Johnson stated that a budget schedule needs to be set soon, and directed Mary to
propose a budget calendar. He also told the committee that the process will stay the same
with the department heads. The revenues will need to be estimated by Mary as soon as
possible so the department heads can refer to them as they prepare the appropriation
requests. Mary will get the worksheets out to the departments ASAP.
Mary presented drafts of 7 resolutions. Four are budget amendments as recommended by
the auditors, one is a budget amendment to SID #110 due to some early pay-offs by
property owners, one is a budget amendment to set up a fund for the Flood Hazard
Mitigation Grant, and one is the semi-annual transfer of funds from the special revenue
funds to the General funds. This year there are only two funds rather than four to transfer
money from. The resolutions will be scheduled for the February 5th agenda, and will be
available for the January 22na agenda-setting meeting.
The meeting adjourned at 8:20 p.m. The next Budget/Finance meeting will be held on
Monday, February 46 at 7:00 p.m.
Respectfully Submitted,
Mary K. E~bleton
Clerl4Treasurer