HomeMy WebLinkAboutBudget/Finance Committee Minutes 01.02.2002MEMBERS PRESENT:
MINUTES
BUDGET/FINANCE COMMITTEE
JANUARY 2, 2002 6:00 P.M.
DPW OFFICE
Chairman Bud Johnson
Chuck Rodgers
Mark Mace
Gay Easton
Ken Olson
OTHERS PRESENT:
Larry McCann
Mary Embleton
The Budget/Finance Committee meeting was called to order by Chairman Johnson at
6:00 p.m.
The minutes of the December 17, 2001 meeting were approved as presented.
Mary reported that the audit went smoothly this year, finishing up on Thursday the 20th
with a draft audit before the auditors left. The draft has been distributed and can be
reviewed at the next meeting. Because the audit was completed with very few
corrections, Mary was able to correct and complete the Annual Report by the 27th. A
copy is available to the committee to review, and the report will be discussed at the next
meeting.. The city received 5 proposals from companies interested in Network
Admimstration. A meeting has been set for Jan. 7th for the selection committee to
review the proposals and choose 2 or 3 companies to interview on the l0th.
The December claims totaling $470,982.97 were reviewed and the committee
recommends approval by the council. Some discussion was held regarding payment of
hospital bills incurred when either volunteer firemen or volunteer ambulance workers are
exposed to blood during a call. The MMIA denies these claims as worker's comp, so the
city has paid for the testing outright. The matter will be researched further.
The following purchase requisitions were reviewed and approved:
GENERAL FLrND:
Office furniture - 2 workstations - court
Filing fee for annual report - clerk/treasurer
$ 2,000.00
$ 725.00
STREET MAINT. DIST. FUND:
Street traffic and school crossing signs
$ 1,946.20
WATER FUND:
Chlorine cylinder - plant
Reagents for chlorine analyzers (12-mo supply) - plant
Rental for aux. 6" pump for 12 weeks - plant
Piping, etc. to connect aux. Pump for raw water - plant
$ 625.00
$ 697.16
$ 9,600.00
$ 2,20O.00
Budget/Finance Committee Minutes
January 2, 2002
Page 2
SEWER FUND:
Deductibles for three sewer claims - system
SOLID WASTE FUND:
Repair & recap of truck tires - collection
$ 2,330.16
$ 1,500.00
The Comp/OT reports were reviewed for pay period ending 12/23/01. Problems with
the intake at the river caused nigher than normal overtime.
The Payroll Register for PPE 12/23/01 totaling $107,959.66 was reviewed and
approved.
The committee reviewed and approved Year-end Journal Vouchers #YE 106 - YE107,
Bud stated that he will appoint Ken as the new chairman of the Budget/Finance
Committee at the council meeting tonight. Mary mentioned that she received a bill from
Book Publisning for $2,000 for code review, but has not paid it yet until the project is
completed. Discussion followed, and Mary will call to clarify if the draft is all the city
gets for $2,000 or if the company has more work to do. Chuck told the committee that he
has enjoyed working with each of them, and thanked them for their hard work over the
years.
The meeting adjourned at 6:17 p.m. The next meeting is scheduled for January 14t~ at
7:00 p.m.
Respectfully Submitted,
Mary K. E~mbleton
Clerk/Treasurer