HomeMy WebLinkAboutBudget/Finance Committee Minutes 12.17.2001MEMBERS PRESENT:
MINUTES
BUDGET/FINANCE COM]MITTEE
DECEMBER 17, 2001 7:00 P.M.
DPW OFFICE
Chairman Bud Johnson
Mark Mace
Ken Olson
Gay Easton
Chuck Rodgers
OTHERS PRESENT:
Mary Embleton
Judge Jean Kerr
Larry McCann
Dan Mears
The regular meeting of the Budget/Finance Committee was called to order by Chairman
Bud Johnson at 7:00 p.m.
The minutes for the December 3,2001 Budget/Finance regular meeting were approved
as presented.
Judge Kerr attended the meeting to request consideration of purchasing office equipment
for the City Court office. She presented a packet of information explaining the need for
new work stations for better efficiency, ergonomics, and safety. After comparing costs of
new equipment, she recommended that the City take advantage of the opportunity to buy
used equipment from Reporter Office Supply which came from Wells Fargo Bank. The total
cost for two units with accessories would be $2,000. However there is no budget for these
items. The committee told her they would consider her request and review the budget to see
what could be done.
Mary informed the committee that the recent rash of computer problems seems to be related
to the Windows 98 operating system. Black Mountain Software recommended upgrading to
Windows 2000 to eliminate the problems, as they have done themselves. After discussion,
the committee recommends to wait on this problem, and present it to the new Network
Administrator in January.
Mary also informed the committee that she discovered that one of the Insurance Committee
members fi.om the union has claimed shift differential pay for attending the meetings.
She further explained that the other union members of the committee do not claim this extra
pay, so it is inconsistent. This matter should be addressed during negotiations.
The next regularly scheduled meeting for Budget/Finance is December 31~t. Mary asked if
the committee wished to meet on that day, or change to another day. Discussion followed.
The committee will change the meeting to Wednesday, January 2nd at 6:00 p.m., but the
claims will be ready for review by Monday at noon on December 31a.
Budget/Finance Committee
December 17, 2001
Page 2
The November Journal Vouchers #171-177 were reviewed and approved, along with June
correcting Journal Vouchers #142A-142C and Year End Journal Vouchers #YE101-
YE105.
The committee reviewed the November Financial Statements and recommend to council
that they be approved.
The following purchase requisitions were reviewed and approved:
WATER FUND:
Lab supplies - water plant
$ 620.00
The committee reviewed the Comp/OT reports for PPE 12/09/01.
The Payroll Register for PPE 12/09/01 totaling $119,860.36, and which included comp time
pay-out, was reviewed and approved by the committee.
Bud asked about the status of the Annual Report. Mary reported that the bulk of the report is
finished, but that she still had a few manual pages to complete. Since the auditors are here,
they will be able to review it and corrections can be done prior to submittal to the state. The
deadline of December 31st will be met.
Bud raised the issue of whether two people needed to be present at the council meetings to
take minutes. Mary told the committee that statute requires the clerk to be present at all
council meetings. The matter will be discussed at a later time.
Chuck asked about the lien releases that need to be done for the houses in the CDBG Rehab
program. Mary stated that she had given a list to Matt last month to begin the process. The
city received a letter fi.om Julie at Double Tree offering this service for $20/lien.
The meeting adjourned at 7:55 p.m.
Respectfully Submitted,
Mary K. Efnbleton
Clerk/Treasurer