HomeMy WebLinkAboutBudget/Finance Committee Minutes 04.16.2001MEIVIBERS PRESENT:
OTHERS PRESENT:
MINUTES
BUDGET/FINANCE COMMITTEE
APRIL 16, 2001 7:00 P.M.
I)PW OFFICE
C 'lmi~man Bud Johnson
Chuck Rodgers
Gay Easton
Mark Mace
Gary Temple
Mary Embleton
The minutes for the April 2, 2001 Budget/Finance regular meting and for the April 11,
2001 Budget work session were approved as presented.
Mary reported that she hadn't been able to finlnh the response to the FY '00 audit as
yet. The committee will review the dra~ at their April 30~ meeting. Mary also reported
that Matt had reviewed the contract with the auditors, and he found that it is possl'ble to
extend it for another year. The committee asked her to check on a price and report back
at the next meeting. It was also reported that there has been no word ~om Joe Leckie
regarding the progress of the code review. Chuck said he would have Matt try to
contract Joe tomorrow. Mary offered that Book Publishing be contacted as a contingency
plan. She was instructed to get a quote at the same time that Matt tried to contact Joe.
The committee would then determine the direction to take. A report on the meeting with
Nathan Tubergen last Friday was given. The meeting was attended by Chuck, Gay,
Matt, Larry, Steve, and Mary, and consisted of reviewing a 16-page document on policies
and procedures for a special improvement district. Changes were noted, and N~than will
deliver the final product in a couple of weeks. He also told the group that his actual costs
will be about $1,500 lower than estimated. Nathan will wait for the council to decide on
the direction to be taken on the sidewalk project (i.e. SID or council-ordered) before
proceeding with the financial advisor portion of his services. Mark asked whether the
difference between an SID and a council-ordered project was discussed at the meeting.
Some discussion followed. There may be other options available, such as including
sidewalks in a street maintenance district.
Mary told the committee that she had contacted Pat Murtaugh regarding the status of the
Lighting District project. He will need another month to complete his work. The city
has received the SAMSID program, and Mary will begin to load the Street Maintenance
District and SID #110 information. Hopefully, the Lighting District information will
download directly to the prograr~ The city still ha~ to prepare the resolutions and notices
in time to begin this project in the 2001-02 budget year.
Chuck and Mary didn't have a chance to work on the Travel Expense reimbursement
policy. The MMIA will be contacted and department heads will be asked for additional
input.
Budget/Finance Committee
April 16, 2001
Page 2
The Financial Statements for Mareh, 2001 were rexaewed. Bud pointed out some
inconsistencies, and Mary will make the necessary corrections to the revenues (TCSP and
South Pond). Some discussion followed, but overall, the budgets are in good shape, and
expenses are running at less than 75% of budget. The committee recommends to council
to approve the reports.
March Journal Vouchers #121~125 were reviewed and approved.
The following purchase requisitions were reviewed and approved:
WATER FUND:
Channel work at plant - covert removal & suction line
Sension 3 benchtop Ph meter - plant
$2,000.0O
670.00
The committee reviewed the Comp/OT reports for PPE 4/1/01.
The Payroll Register for PPE 4/I/01 totaling $93,926.63 was reviewed and approved by the
committee.
Under Other matters, Mary reported that the city could put the $13,000 of unanticipated fire
equipment rental in a restricted cash account. The committee reviewed the proposed IV[MIA
insurance rote increases, which will be built iuto the budgets. Mary was instructed to get
quotes for city pins and report back to the committee. Bud asked about revenue estimates.
Mary stated that it is too early to project tax and other revenue due to the legislative session,
but she will probably end up using 95% of actual to prepare the budget. The court is getting
new computers and will address the issue of time payments to be properly accounted for on
the city's books. Mary was asked to talk to the judge to find out the status of the Mountain
Peaks program for community service.
The meeting adjourned at 7:57 p.m. The next regular Budget/Finance Committee
meeting will be Monday, April 30, 2001 at 7:00 p.m. The next Budget work sessions are
scheduled for Monday, April 23~ and Wednesday, April 25t~, 200t at 7:00 p.m. in the Old
Council Chambers.
Respectfully Submitted,
Mary Kf Embleton
Clerk/Treasurer