HomeMy WebLinkAboutBudget/Finance Committee Minutes 04.30.2001
MINUTES
BUDGET/FINANCE COMMITTEE
APRIL 30, 2001 7:00 P.M.
DPW OFFICE
MEMBERS PRESENT:
OTHERS PRESENT:
Chairman Gay Easton
Gary Temple
Mary Embleton
Ken Olson
Mazk Mace
The minutes for the April 16, 2001 Budget/Finance regular meeting and for the April
23`d and 25`h, 2001 Budget work session were approved via motion by Ken. seconded by
Mark and passed by a 4 to 0 vote.
Mary presented the draft response to the FY '00 audit. The committee reviewed the
draft and will wait to finalize it after the mayor and city attorney have had a chance to
review it. Mary reported Olness & Associates proposed to extend contract for audit
services for $8,750. The committee recommends to council to extend the contract for
another veaz with Olness & Associates for 8 750 via motion by Mark seconded by Ken
and passed by a 4 to 0 vote. There has been no word from Joe Leckie regarding the
progress ofthe code review. Mary contacted Book Publishing for a quote, but it has not
been received to date. The matter will be brought up at the next meeting. On April 1 T",
Mary met with Judge Kerr to discuss the community service program and contract with
Mountain Peaks. There will be a cooperative effort with Mountain Peaks and Beta
Alternatives on April 28~' for Clean-up day. The judge said that Mountain Peaks had
experienced aturn-over of staff recently, but that the program seems to be back on track,
and a lot of work has been done by the community service workers at Riverside Park.
Jean also told Mary that Matt has been working well with her by contacting parents of the
community service kids to make sure they show up for their community service. Jean
wasn't sure if Mountain Peaks was in contact with Larry for additional projects.
Mary told the committee that she met with Pat Murtaugh and Larry regarding the
Lighting District project. He virtually completed his work on the city's properties. The
districts boundaries need to be outlined. A meeting has been tentatively set with Mike
Reichman of Montana Power for Thursday, May 3`d to work out the details so that costs
can be identified. After the boundaries and costs have been determined, the city can
proceed with the resolution of intent. Pat and Mary also began working on being able to
download the property data from Pat's spreadsheet directly into the new SAMSID
program.
Mary will get input from department heads regazding the Travel Expense
reimbursement policy on May 15`. She will then prepare a draft to present at the next
meeting.
Budget/Finance Committee
AprH 30, 2001
Page 2
The Claims for April, 2001 totaling $110,032.27 were reviewed. The committee
recommends to council to approve the claims.
The following purchase requisitions were reviewed and approved:
GENERAL FUND:
Replace tape backup drive on server - clerk/treasurer $1,034.56
Technical services for backup settings and networking - clerk/treasurer $ 639.36
Rebuild engine for car -animal control $ 900.00
Body work and paint estimate -fire dept. $3,212.00
Build cabinets in training office -fire dept. $1,875.00
Underground wiring for pump house -cemetery $ 935.98
Replace 4 outside doors -library $7,200.00
Finish wiring for camp spots -Riverside Park $5,000.00
SWEEPING DISTRICT FUND:
4 sweeping brooms $ 614.89
WATER FUND:
Curb box repair (emergency) -system $ 691.00
SOLID WASTE FUND:
Twenty 300-gallon cans for replacements $4,000.00
Rebuilt rear-end for G-4 $1,300.00
Welding on gazbage truck $ 500.00
Drive line for garbage truck $ 595.40
Pins and bushings for G-4 and G-9 $2,500.00
March dumping fees $5,321.80
The committee reviewed the Comp/OT reports for PPE 4/15/01.
The Payroll Register for PPE 4/15/01 totaling $93,203.13 was reviewed and approved by
the committee.
Under Other matters, Mary presented a report from Cathy regazding outstanding
ambulance accounts receivable. The list presented should be turned over to the collection
agency, which will send out apre-collect letter giving the clients 10 days to pay the bill to the
city. After the 10 days, the agency will take steps to collect. Discussion followed. The
BudgetlFinance Committee
Apri130, 2001
Page 3.
auditors recommended that the committee review the bad accounts and approve the transfer
to the collection agency. Cathy will present the delinquent accounts quarterly. Motion by
Mazk, seconded by Ken to send the ambulance delinquent list totaling $18 718 49 to the
collection agency The motion passed 4 to 0. Mary presented quotes from The Pin Center
for City of Laurel lapel pins. After discussion, the committee postponed a decision until
after the mayor returns. However, during discussion, the matter of an Employee
Appreciation Day was brought up. Several ideas and dates were mentioned to plan either a
picnic or a breakfast for the employees and/or their families. Ken suggested that the matter
be put on the calendaz for discussion next January or February for 2002's planning session.
For this year, plans will be made for either Mayor August for the event. The mayor will be
consulted upon his return. Finally, Mary distributed information regazding the Montana
Board of Investments STIP program, which she is considering for investment purposes.
The matter will be on the next meeting agenda.
The meeting adjourned at 8:02 p.m The next regular Budget/Finance Committee
meeting will be Monday, May 14, 2001 at 7:00 p.m. The next Budget work sessions aze
scheduled for WednesdayyMay 16`" and Thursday~May 17`s, 2001 at 7:00 p.m in the Old
Council Chambers.
Respectfully Submitted,
Mary K. Embleton
Clerk/Treasurer