HomeMy WebLinkAboutBudget/Finance Committee Minutes 05.22.2001 MINUTES
BUDGET/FINANCE COMMITTEE
MAY 22, 2001 7:00 P.M.
OLD COUNCIL Cl~A~$BERS
MEMBERS PRESENT:
Chairman Bud Johnson
Ken Olson
Chuck Rodgers
Gay Easton
Mark Mace
OTHERS PRESENT:
Cam~ Temple
Matt Erekson
Mary Embleton
The Budget/Finance Committee meeting was called to order by Chairman Bud Johnson,
at 7:05 p.m., to discuss the following preliminary budgets:
City A~om~y
City Clerk/Treasurer
Matt began the review of the City Attorney budget by proposing that his time be
increased from 2½ days/week to 4 days/week to give adequate time to review and prepare
for city business. Presently, most of his time is spent preparing for court He also
proposed to increase Sheri's time to 30 hours/week and her pay to $8.75/hr. Sheri is split
50/50 with the court. The committee discussed the code review with Matt, who has
talked with Joe Leckie recently. Apparently, Joe has not finished very much of the code
review, and Matt would like to involve Book Publishing in the process, for $2,000. Joe
agreed and will send all of the code information he has back to Matt. Matt will then
contact Book Publishing to work out some details, and will report back to the committee
on June 4m. Overall increase in the city attorney's budget with the above proposals is
26%.
Mary then reviewed the City Clerk/Treasurer's budgets with the committee. She
proposed to create Customer Accounting and Collection accounts in each of the
enterprise funds, and distribute the clerk/treasurer's office costs throughout all four areas
(i.e. General, Water, Sewer, and Solid Waste). She explained her allocation of wages,
and also that she is proposing wage increases for the office staff, using the 2.7% that is
already guaranteed, and then adding 30¢ to 36¢ as merit increases. She stated that the
merit increases are supported by the following: the office isin the_process of cross-
training in all areas; the staffhas successfully adapted to the new computer system, and
have never missed a deadline; the office has cooperated in changes of procedure; the
office staff'is always busy, productive, and pleasant to the public. Mary advocated that
the staffis very deserving of these increases, and that the increases would be in line with
the city's current salary schedule and the wage survey she conducted last June. Mary
Budget Work Session
May 22, 2001
Page 2
also proposed a wage increase for herself as she has brought many favorable changes to
the office and the city in general, and that her IIMC certification application will be
processed in a couple of months, making her an Internationally Certified Municipal
Clerk. The allocation of the costs directly related to the enterprise funds was reviewed
and discussed at length. Mary explained that most costs are distributed evenly (in thirds)
between the enterprise funds. Overall, the clerk/treasurer budget increased by 12%.
The committee rescheduled the May 24t~ meeting for May 30t~ due to the absence or
possible absence of some committee members.
The meeting adjourned at 8:10 p.m. The next regular Budget/Finance Committee
meeting will be Monday, lune 4, 2001 at 7:00 p.m., and the next Budget work sessions
will be on Wednesday, May 23~a, Tuesday May 29th, and Wednesday, May 30t~, all at
7:00 p.m.
Respectfully Submitted,
Mary K. Embleton
Clerk/Treasurer