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HomeMy WebLinkAboutBudget/Finance Committee Minutes 06.04.2001 MINUTES BUDGET/FINANCE COMMITTEE JUNE 4, 2001 7:00 P.M. OLD COUNCIL CHAMBERS MEMBERS PRESENT: Chairman Bud Johnson Ken Olson Mark Mace Gay Easton Chuck Rodgers OTHERS PRESENT: Mary Embleton Cai Cumin Duke Nieskens Gary Temple Larry McCann The minutes for the May 14, 2001 Budget/Finance regular meeting, and the May 16, May 22, May 23, May 29, and May 30, 2001 Preliminary Budget meetings were approved as presented. Mary stated that she had received a letter fi.om the Department of Commerce on May 31~t that our response to the FY '00 audit was accepted. Matt is still waiting to receive code materials from Joe Leckie in order to begin the process of code review. Mary reported that the paperwork to participate in STI1~ is complete, and a resolution is on the June 5th agenda. She also reported that the garbage truck Intercap loan was approved. The committee reviewed the May claims totaling $346,603.41. Motion bv Gay. seconded by Ken to recommend to council that the May claim~ be annroved. Motion passed unanimously. The following nurchase requisitions were reviewed and approved via motion by Mark seconded by Ken, and passed unanimously: GENERAL FUND: Purchase 12,000 utility billing cards - clerk/treasurer $ 750.00 Rebuild transmission on car #7, 2000 Crown Vic (Ford pays half) - police dept. $ 967.67 1250' Attack hose - fire dept. $ 2,500.00 8 sets Turn-out gear - fire dept. $ 8,000.00 Light bar- fire dept. $ 600.00 6 Line valves - fire dept. $ 2,048.00 4 Minitor III pagers - fire dept. $ 2,000.00 Head set radio installed in Tender 1 - fire dept. $ 2,000.00 Build fold-down rack for portable water on Tender 1 - fire dept. $ 1,600.00 Medical supplies - ambulance $ 900.00 Restroom rental for Aviation Week - parks (some to be reimbursed) $ 1,154.80 Recreation program supplies to YMCA - parks $ 3,000.00 100' water stop expansion joint for floor- pool $ 1,500.00 Patch & plaster walls - replaces previous requisition - pool $ 5,610.00 Paint for pool - replaces previous requisition $ 5,035.00 Contract operations to YMCA - pool (first half) $15,000.00 Budget/Finance Committee $une 4, 2001 Page 2 STREET MAINTENANCE FUND: Laurel's share of STPP4-2(16)54 3710-016 project Grind 1900 yards of asphalt Land rental at Shop $ 3,060.00 $ 7,680.00 $ 562.00 CAPITAL PROJECTS FUND: Finish curb & gutter ramps at cemetery (previously approved 9/18/00) $ 4,184.00 The committee reviewed the Comp/OT reports for PPE 5/13/01 and 5/27/01. The Payroll Registers for PPE 5/13/01 totaling $95,505.30 and for PPE 5/27/01 totaling $97,257.27 were reviewed and approved by the committee. The committee chairman changed the agenda order to hear the preliminary budget for the City/County Planning fund next. Cai stated that the revenues are about the same and so are the expenditures. He recommends that the city take a good look at the planning needs for the area. He suggested a city planner either on staff or on contract. He stressed that he did not want to give the city the wrong impression that planning doesn't cost money, but he has had a very conservative budget for many years. Cai began working for the city by doing a comprehensive plan. That plan needs to be updated and needs to include the whole jurisdictional area, not just city limits plus one mile. Cal also told the committee that he is using the TCSP grant to address the legislative issues pertaining to planning, and stressed the need for a "growth management plan". He advised that the city should spend more time on the West End county plan and suggested that the city needs to work closer with the county planner. The city also needs to revise the zoning and subdivision ordinances. Some time ago, Cai had recommended to downtown businesses to try and hire a "main street coordinator" to assist them in economic growth issues. Bud asked about the status of the South Pond project, and Cai stated that the final draw is all that is left. The Fish, Wildlife and Parks grant should be finished up by this spring. The city needs to identify the next CTEP project by October, and Cal advised that these projects should be kept on a larger scale to justify the enormous amount of paperwork entailed. Overall, there was no change in the budget from last year. The committee thanked Cai for his comments. Under Other matters, Larry reported on the status of the repairs at the swimming pool. There was a disagreement with the representative for Industrial Refinishing, and he will no longer be working for the City of Laurel. Other companies have been contacted to finish the work at the pool, which is slated to be open on June 18th. Larry still needs to contact Donna Hirt of the YMCA about the details of running the pool. Budget/Finance Committee June 4, 2001 Page 3. The committee then heard the preliminary budget presentation on the Sewer Plant and Sewer System by Duke and Larry. The wages are about the same as last year for the plant. The facilities and treatment accounts were combined into plant. Major repair work is needed at the plant and Duke detailed some of it, totaling $94,000. Other expenditures included a grant match of $12,500 and capital outlay of $15,000. Also budgeted this year is depreciation of $180,000. Overall, the budget increased 94% over last year. Duke then reviewed the Sewer System budget. He stated that the wages would change and requested that they be re-calculated. He is requesting a wage increase due to increased responsibilities as he is now in charge of the water and sewer systems as well as the plants. Bud stated this needed to be done by tomorrow. This budget combined collection and lift station accounts. Major line repairs include the replacement of the 1a Ave. S. steel line for $200,000. Other expenditures include a grant match of $12,500 and capital outlay of $45,000 for half of a backhoe with attachments. The two lift stations are separate to better track thek costs. Overall, this budget is 375% of last year's. Revenue was not reviewed, but included a 6% rate increase. Chuck stated that the expenditures are $370,000 over revenues. Bud stressed that the enterprise funds need to be balanced based on the amount of revenue generated. Chuck announced that Duke will make a presentation to the council tomorrow night on the 5t~ Avenue water main break that occurred over Memorial Day weekend. The meeting adjourned at 8:25 p.m. The next regular Budget/Finance Committee meeting will be Monday, June 18, 2001 at 7:00 p.m. The next Budget work sessions will be scheduled at a later time. Respectfully Submitted, Clerk/Treasurer