HomeMy WebLinkAboutBudget/Finance Committee Minutes 11.04.2014 MINUTES
BUDGET/FINANCE COMMITTEE
November 4, 2014 5:30 P.M.
CONFERENCE ROOM
MEMBERS PRESENT: Chuck Dickerson Doug Poehls
Tom Nelson
OTHERS PRESENT: Shirley Ewan Mayor Mace
Co- Chairman Nelson called the regular meeting of the Budget/Finance Committee to order at 5:30 p.m.
There was no public in attendance.
The minutes of the October 21, 2014 meeting were presented and approved via motion by Chuck,
seconded by Doug, and passed unanimously.
Doug made a motion to approve the claims in the amount of $817,291.21 for Council consent. Shirley
mentioned that there is a claim in the amount of $532,856 to Williams Brothers for the sewer rehab,
which accounts for the claims being high. Doug made a motion to approve the claims, Tom seconded the
motion, all in favor, motion passed.
There were two purchase requisition presented to the Committee. The first requisition is for a new roof
at the Chamber building. The selected contractor is Marstaeller Construction in the amount of $7,485.
After much discussion it was decided not to approve the bid. The Committee would like to know if this is
for the entire roof, will there be an additional charge for disposal of the materials removed, what gauge of
steel will be applied, the warranty on the work and what color will the roof be. The requisition will be
approved after these items are addressed.
The second purchase requisition was for outside covering of the windows at the court and DMV offices.
The Committee would like Heidi to look into window tinting or some alternative with a less expensive
cost. The bid was for $5,770.75 from Murray Floor and Windows. The Committee felt that this was
more than excessive for window shading.
Shirley was directed to return the purchase requisitions for answers on the roofing and for a less
expensive way to shade the windows.
The Comp /OT reports for PPE 10/26/14 were reviewed by the Committee. There were no questions or
comments.
The Payroll Register for PPE 10/26/14 totaling $135,841.38 was reviewed by the Committee. Motion
was made by Chuck, seconded by Doug, to recommend council approval of the payroll register. Motion
passed.
Clerk/Treasurer Comments:
Follow up on last Budget/Finance Meeting Shirley asked if there were any questions in regards to the
September 16t meeting, as there was not a quorum present at that meeting. There were no questions.
Mayor's Comments:
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Budget/Finance Committee
November 4, 2014
The Mayor had no comments.
Other:
Shirley let the Committee know that the sewer lift station on East Elm is in the process of being designed
by Great West Engineering. Kurt mentioned that the lift station may not be removed but the odor would
be alleviated by passing the sewage under the highway and directly to the sewer main. At this time, it has
not been determined if all of the sewage can be directed under the highway or some sewage may still need
to go through the lift station. He will let the Committee know after the design is complete.
The septic hauling system design is presently at DEQ for their approval. Once the design is approved the
City will request a change order from Williams Brothers to install the disposal.
For next agenda:
Answers to the purchase requisition requests.
The next regular Budget/Finance meeting will be Tuesday, November 18, 2014 at 5:30 p.m. Tom let the
Committee know that he will not be in attendance.
The meeting adjourned at 6:15 p.m.
Respectfully submitted,
Shirley Ewan, Clerk/Treasurer
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