HomeMy WebLinkAboutCity/County Planning Board Minutes 01.08.1976 LAU REL-YELLOWSTO N E
CITY-COUNTY PLANNING BOARD
LAUREL, MONTANA 59044
MINUTES OF THE LAUREL - YELLOWSTONE CITY - COUNTY PLANNING BOARD
January 8, 1976
A meeting of the Laurel - Yellowstone City- County Planning Board
was called to order by John Smith, President, at 7:40 pm, with the
following members present:
John Smith, President (City Representative)
Don Ronan, Vice President (County Representative)
Larry D. Herman, Executive Secretary (City Representative)
Robert Dantic (City Representative)
Kenneth Christian (County Representative)
R. M. Williams (County Representative)
Members of the Board who were absent were as follows:
Leo Kamp (County Representative)
Alan Richardson (Representative at Large)
Henry Gomer (City Representative)
Also present were:
Charles Montee, Director of Building & Safety Department
James G. Du Bray, Right of Way Agent for Continental Oil Co.
W. E. Vanderloos, District Engineer for Continental Pipe Line Co.
Minutes of the previous meetings were read, corrected and approved.
Kenneth Christian reported on the Plat Review Committee meeting
held. last night, January 7, 1976.
Hearing of Laurel Industrial Park Subdivision, file PB 75 -3, had.
A letter from the Department of Community Affairs addressed to Larry
Herman's office read. Due publication of the hearing was made in the
Laurel Outlook on December 17th and December 23rd, 1975. Discussion.
Mr. DuBray explained about his company's pipe line in the area and
about the 30' right of way. He indicated that he felt his company
would go along with the dedication of an additional 10' and that he
would advise the Planning Board of his company's decision.
Motion by Larry Herman, seconded by Kenneth Christian, to recommend
to the Board of County Commissioners and the Laurel City Council that
they conditionally approve the plat with an additional condition that
the developing company make arrangements with Continental Pipe Line
concerning the cathodic ground beds. Passed.
Motion by Kenneth Christian, seconded by Robert Dantic, to accept
the plat review committees' recommendations. Passed.
-1-
Motion by Larry Herman, seconded by R. M. Williams, to recommend
a change in the proposed Subdivision Improvement Agreement, page 2,
paragraph 6, to read: Subdivider agrees to be responsible for the care
and maintenance of all Sale of the bonds and execution of a
construction contract shall be construed by the City of Laurel to be
fifty (50) percent completion of the property covered by this special
improvement district, thereby authorizing Subdivider to obtain build-
ing permits on fifty (50) percent of that property. Plus indicating
full faced standard curbs and gutters with side cuts, page 1, paragraph
2 (A)(2) and (3). Passed.
Motion by Larry Herman, seconded by R. M. Williams, to recommend
per Department of Community Affairs letter to Larry Herman, that the
subdivision be annexed, that permission be given to the developer to
connect water and sewer lines to the existing public utilities accord-
ing to requirements of the City, and that the zoning change request be
granted, and that connections be installed for extension of the 10"
line on to Railroad St. for future development in that area, and that
the loop should be a 10" line in order to have adequate pressure for
fire protection. Passed.
Review of Laurmac Subdivision plat annexed by the City Council
January 6, 1976, owned by Jacob Bernhardt, file PB 75 -10. Motion
from Kenneth Christian, seconded by Don Ronan, to accept the plat.
Passed.
Motion from Kenneth Christian, seconded by Robert Dantic, to
re -elect the present officers of the Board for the next term. Passed.
A budget needs to be prepared. The Park Fund should be a non -
reverting fund for our area. Motion from Kenneth Christian, seconded
by Don Ronan, to recommend to the City, under Section No. 11 -3827,
RCM, 1947, as amended, that a special non - reverting Planning Board
Fund be established, for expenditure by the Planning Board, for Park
Dedication Money; and that there have been previous deposits made
to the City which have not been expended by the Planning Board over
the past several years, and such funds should also be place in to
the special non - reverting fund. Passed.
Discussion of park considerations.
Discussion of repayment to the Building Department for services
rendered.
Discussion of preparing a master plan.
Discussion of paying the Billings Planning Board for their services.
There being no further business, the meeting was adjourned.
Respectfully subm'tted,
i
Larry D. Herman
Executive Secretary
pJ
-2 -
PTh
•
DCA MONTANA DEPARTMENT OF COMMUNITY AFFAIRS Thomas L. /udgc'
Capitol Station, Helena, Montana 59601 / Governor
December 18, 1975
MEMORANDUM
•
TO County Commiss loners , Trees car- et_ks
and Planting
FROM: Jim E. Richard ,k4.K
SUBJECT: County Land Plennino r.!n6e i >. .,'i
Senate Bill 87, which imposes 3. V'2' :ance tax on eoal mined in
Montana, establishes a number of funds, inciudinc; a county land
1^N planning fund. One percent of the total coal_ t.ax revenue is
allocated to the county p1a ening turd a.rc- - t, t.. money is to he
distributed to every Montana eoentli accorc,ine to a formula based
40% on geographical area and C`= on poi : ±oti-n.
The enclosed warrant is your county's share of the first quarter's
county land planning, revenue of $63,481.36. The act charges the
Department of Community Affairs with distribution and administra-
tion of the county land planning fund and in accordance_ with
those responsibilities the following guidelines have been pre-
pared to assist counties in the use, expenditure and accounting
of those funds.
DISBURSEMENT OF FUNDS TO COUNTIES
Although the coal raining companies pay the severance taxes on a
quarterly basis, Montana law provides a 30 day grace period
following the end of each quarter for pay e.nt of the taxes to the
Department of Revenue. Because of the grace period and the time
required to determine county allocations and issue warrants, each
county will receive their quarterly county planning payment
approximately two months following the end of each quarter.
Therefore, each county will receive three quarterly payments in
this fiscal year.
/'1
Ronald P. Richards, Director 406/449 -3494
3
Page 2
County commissioners should provide for the most effective use of
the county land planning funds by expand ino them through sn th._ c�uaa '
planning board or boards having jurisdiction within the county.
Most planning boards in Montana are joint city -- county✓ organizations
with jurisdictions coverinc; unincorporated areas plus one cr , c_r e
municipalities. Where a county does not have a county planninc
board or has only a joint city-county board with a i imi_ tee? juris-
diction, it may be desirable 7.0 forri a board or expand the juris-
- diction of an existing board.
Many counties in Montana •w l reoe vein su.f_ _icient fund_. Un:i r" the
allocation formula to conduct effective planning. These et_, zntiE_s
r;ay find ;
t �t advantageous to join with other counties tO (':''I'b:. E
enough money to jointly finance effective planning pr:,: i _ ..
E'L GIB'_l' COSTS
I he county land planning fund was established by the legislature
in light of the locate planning requirements contained in H 3. 672.
Altnough there are no sp: cif:. _ _.ross c f e -.:,. es `e S .
��.. �_. nc�. between S.E. 87
and H.B. 572, when the two laws are taken together along wztr
their legislative history it is apparent that the legislature
intended that the fund be used by counties to assist in piann i_r'!
as rec "i.rec by H.B. 672.
Section 82- 3710(2) of the act limits the use of county land t'an --
ning funds by stating that they are to be used "....for the pur-
poses of making inventories of land categories....and of classi-
fying lands for taxation and planning programs." Basically, the
funds are to be spent_ on land use planning activities
inventories, preparing plans, and preparing land use regulations.
Eligible planning activities for which the funds can be used
include:
1) Conducting inventories and preparing land use classi-
fications and plans in accordance with Section
84 -7505 of H.3. 572.
2) Revising existing ) -and use plans to conform to
categories specified by H.E. 672.
.3) Conducting inventories of existing land uses, pre-
paring land cd ty or suitability analyses and
preparing or revi.?winc land use. plans.
4) := eparing nla :%s of '10/ 1(; pros . areas or other areas
that are notentia' ly hazardous 7o development.
�1 ?) Preparing zc ; inc j maps.
(-\
t'\
Page 3
e"\
Coal tax funds can also be used tc. match DeparLwent o idusing
and Urban Development "701" planninn fund it federal funds
are to be used for work elements \h uj activities
under H.B. 672.
BUDGETING AND ACCOUNTING
The Division of Local Government ; o e.uggest..7 the
following procedures for : accnins' 0J' county planninc
funds:
County Commissioners, upon rece the trop
should adopt a resolution axed ; ,-= eppro-
priating the funds. The authority for these bnclet
is provided under Section 16-118 and sn:ild hf)!. he
with the adoption of an emergency bdget.
A budget and appropriation for the gounty land icnninu funds
should be established in a manner such as:
1) Conducting land use inventories anc studies
A. Salaries and Wages
e"\ B. Maintenance and Operation
C. Miscellaneous
D. Capital Outlay
2) Preparing land use maps
A. Salaries and Wages
B. Maintenance and Operation
C. Miscellaneous
D. Capital Outlay
County Treasurer
Establish a separate and distinct yeneal ledger cash fund to be
known as the county land planning assistance egsh find acoount.
County Clerk and Recorder
Establish a separate and distinct ejeneral iody cash fund to be
known as the county land pJanning assisteace ces:: fund account.
Establish a separate generg: 1rd,ler irnt. accont t.C. be ,riown
as the county land planning assitance ;“:_v7o1,
Payments would be made by clain, aun warr,tnt. Wa_rants issuee would
be prenumbered with county land pignnJud asH,f;tanee fund designation.
Establish an account in the analysis of recciTts leg.ler to record
and analyze the receipt of land planning assitans: funds,
/-\
e'\
Page 4
/Th
Establish tie land planning assistance budget appropriation as
approved by the County Commiesioners under the proper expendieere
account classification in the analysis of expenditures ledder.
Det2rmination of Si rblus
Section 82-,'710(4), requires that any surplus snail be returned to
the State at the end of each fiscal year, aud revert to the e:fuea-
ton trust fund account.
Sasis for Determinti.en o± lus at_ the C.
- tiscal year:
Total the amount received durinJ the fiseal iee:
from Department of Community Aff
'local ail current yeer's e%peeeituces by wer7an.
3. Determine the total of all employee withnoldin':3
withheld, but not rercitted ( the cerent zeer.
(Includeemnloyer's contributions.)
4. Determine the total expenditures incurred for goo,
/
or services received derino the current fiscel
for which wer;:ants nave not been issued e of
Surplus is he net of the amoent determined in step pumher ore:
t'he total of the amounts as determined in sten two, three ene
f;PfiRTING
PLior to the end :.)T the present fiscal year, reportino fpr-s
rrlaaLec to each County whci:flon an accountliig of plannin ass13tanee
_uns will be made. This i.e ceiTe;.r,ent or Sect:lb:7.
At the same time, nrncecur(e ±nr :e urn no any snrplu%ui 1 al
made available.
:TeRikc
e"\