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HomeMy WebLinkAboutCity Council Minutes 09.02.2014 MINUTES OF THE CITY COUNCIL OF LAUREL September 2, 2014 A regular meeting of the City Council of the City of Laurel, Montana, was held in the Council Chambers and called to order by Mayor Mark Mace at 6:30 p.m. on September 2, 2014. COUNCIL MEMBERS PRESENT: Emelie Eaton Doug Poehls Richard Herr Chuck Dickerson Scot Stokes Tom Nelson Bill Mountsier COUNCIL MEMBERS ABSENT: Bruce McGee OTHER STAFF PRESENT: Shirley Ewan, Clerk/Treasurer Mayor Mace led the Pledge of Allegiance to the American flag. Mayor Mace asked the council to observe a moment of silence. MINUTES: Motion by Council Member Poehls to approve the minutes of the regular meeting of August 19, 2014, as presented, seconded by Council Member Dickerson. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. CORRESPONDENCE. COUNCIL DISCLOSURE OF EX PARTE COMMUNICATIONS. PUBLIC HEARING: • 2014 -2015 Preliminary Budget and Tax Resolutions Mayor Mace stated that this is the time and place set for the public hearing on the City of Laurel's 2014 -2015 Preliminary Budget and Tax Resolutions. Mayor Mace opened the public hearing and asked staff to present the item prior to hearing the public comments. Shirley Ewan stated that, in the Preliminary Budget, the total revenues are $27,712,811 and the proposed expenditures are $30,725,966. The difference of $3 million will be taken out of reserves. No changes were made to the assessments for street maintenance and the lighting districts, and the prepaid amounts were deducted on all the SID's and recalculated by the SamSid Program. A total of $5,777.20 in delinquent water, sewer and garbage charges will be put on as a tax lien on some properties. "'— Council Member Poehls complimented Shirley on her hard work on the budget. Mayor Mace asked three times if there were any proponents. There were none. Mayor Mace asked three times if there were any opponents. There were none. Mayor Mace closed the public hearing. CONSENT ITEMS: • Claims for the month of August 2014 in the amount of $1,470,475.99. A complete listing of the claims and their amounts is on file in the Clerk- Treasurer's Office. • Approval of Payroll Register for PPE 08/17/2014 totaling PY144 Council Minutes of September 2, 2014 • Receiving the Committee Reports into the Record. - - Budget/Finance Committee minutes of August 19, 2014 were presented. -- City - County Planning Board minutes of July 10, 2014 were presented. -- City - County Planning Board minutes of August 6, 2014 were presented. - - Council Workshop minutes of August 26, 2014 were presented. -- Laurel Urban Renewal Agency minutes of August 18, 2014 were presented. The mayor asked if there was any separation of consent items. There was none. Motion by Council Member Eaton to approve the consent items as presented, seconded by Council Member Poehls. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. CEREMONIAL CALENDAR: None. REPORTS OF BOARDS AND COMMISSIONS: None. AUDIENCE PARTICIPATION (THREE- MINUTE LIMIT): None. SCHEDULED MATTERS: • Confirmation of Appointments. Laurel Fire Department: Mayor Mace appointed Shane Willis, Jon DeRudder, Makayla Schessler and Andrew O'Toole to the Laurel Fire Department. Fire Chief Brent Peters introduced Jon DeRudder, Makayla Schessler and Andrew O'Toole. Shane Willis was unable to attend the council meeting. Motion by Council Member Eaton to approve the Mayor's appointments of Shane Willis, Jon DeRudder, Makayla Schessler and Andrew O'Toole to the Laurel Fire Department, seconded by Council Member Dickerson. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. Chief Peters stated that the four appointments will fill the ranks with 44 out of 45 firemen in the department. • Resolution No. R14 -54: A resolution approving and adopting the Final Budget for the City of Laurel for the fiscal year 2014 -2015. Motion by Council Member Dickerson to approve Resolution No. R14 -54, seconded by Council Member Mountsier. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. • Resolution No. R14 -55: A resolution levying taxes for general and specific purposes for the City of Laurel, Montana, for the fiscal year beginning July 1, 2014. Motion by Council Member Nelson to approve Resolution No. R14 -55, seconded by Council Member Dickerson. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. • Resolution No. R14 -56: A resolution levying and assessing all of the property embraced within Special Improvement Lighting District No. 2 of the City of Laurel, Montana, for the entire cost of maintenance and electrical current for the fiscal year 2014 -2015. 2 12;10 yt Council Minutes of September 2, 2014 Motion by Council Member Mountsier to approve Resolution No. R14 -56, seconded by Council Member Poehls. There was no public comment or council discussion. A vote was taken on - the motion. All seven council members present voted aye. Motion carried 7 -0. • Resolution No. R14 -57: A resolution levying and assessing all of the property embraced within Special Improvement Lighting District No. 3 of the City of Laurel, Montana, for the entire cost of maintenance and electrical current for the fiscal year 2014 -2015. Motion by Council Member Stokes to approve Resolution No. R14 -57, seconded by Council Member Mountsier. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. • Resolution No. R14 -58: A resolution levying and assessing the cost of sidewalk improvements for Special Improvement District No. 111 within the City of Laurel, Montana, for fiscal year 2014 -2015. Motion by Council Member Herr to approve Resolution No. R14 -58, seconded by Council Member Eaton. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. • Resolution No. R14 -59: A resolution levying and assessing the cost of sidewalk improvements for Special Improvement District No. 112 within the City of Laurel, Montana, for fiscal year 2014 -2015. Motion by Council Member Poehls to approve Resolution No. R14 -59, seconded by Council Member Dickerson. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. • Resolution No. R14 -60: A resolution levying and assessing the cost of street improvements for Special Improvement District No. 113 within the City of Laurel, Montana, for fiscal year 2014 -2015. Motion by Council Member Eaton to approve Resolution No. R14 -60, seconded by Council Member Nelson. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. • Resolution No. R14 -61: A resolution levying and assessing the cost of park improvements for Special Improvement District No. 114 within the City of Laurel, Montana, for fiscal year 2014 -2015. Motion by Council Member Eaton to approve Resolution No. R14 -61, seconded by Council Member Poehls. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. • Resolution No. R14 -62: A resolution proposing levy of special assessments to pay the cost of sidewalk improvements for Special Improvement District No. 115 within the City of Laurel, Montana, for fiscal year 2014 -2015. _ Motion by Council Member Dickerson to approve Resolution No. R14 -62, seconded by Council Member Poehls. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. • Resolution No. R14 -63: A resolution proposing levy of special assessments to pay the cost of sidewalk improvements for Special Improvement District No. 116 within the City of Laurel, Montana, for fiscal year 2014 -2015. Motion by Council Member Nelson to approve Resolution No. R14 -63, seconded by Council Member Dickerson. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. • Resolution No. R14 -64: A resolution levying and assessing the cost of street maintenance and /or improvements for Street Maintenance District No. 1 that Council Minutes of September 2, 2014 constitutes all streets and alleys embraced within the City of Laurel, Montana, for fiscal year 2014 -2015. Motion by Council Member Mountsier to approve Resolution No. R14 -64, seconded by Council Member Poehls. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. • Resolution No. R14 -65: A resolution levying and assessing all of the property embraced within Street Sweeping District No. 1 of the City of Laurel, Montana, for the purpose of the sweeping of streets in the downtown or business district for the fiscal year 2014- 2015. Motion by Council Member Stokes to approve Resolution No. R14 -65, seconded by Council Member Mountsier. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. • Resolution No. R14 -66: A resolution levying and assessing a special tax against certain property in the City of Laurel for delinquent water charges. Motion by Council Member Herr to approve Resolution No. R14 -66, seconded by Council Member Nelson. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. • Resolution No. R14 -67: A resolution levying and assessing a special tax against certain property in the City of Laurel for delinquent sewer charges. Motion by Council Member Poehls to approve Resolution No. R14 -67, seconded by Council Member Dickerson. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. • Resolution No. R14 -68: A resolution levying and assessing a special tax against certain property designated as garbage districts in the City of Laurel, Montana, for the removal of garbage and refuse. Motion by Council Member Eaton to approve Resolution No. R14 -68, seconded by Council Member Poehls. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. • Resolution No. R14 -69: A resolution of the City Council authorizing the Mayor to sign a contract with Robert Peccia and Associates for Geographic Information System (GIS) Services and Support. Motion by Council Member Eaton to approve Resolution No. R14 -69, seconded by Council Member Poehls. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. • Resolution No. R14 -70: A resolution authorizing the Mayor to execute a Community Transportation Enhancement Program "CTEP" Agreement between the City of Laurel _ and the State of Montana Department of Transportation for the City of Laurel's Sidewalks Project (UPN 8818 Sidewalks II). Motion by Council Member Dickerson to approve Resolution No. R14 -70, seconded by Council Member Poehls. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. • Resolution No. R14 -71: A resolution approving the attached Task Order No. 33 authorizing Great West Engineering to provide engineering services for the sidewalks II CTEP Project. Motion by Council Member Nelson to approve Resolution No. R14 -71, seconded by Council Member Dickerson. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. 4 1,44-4 Council Minutes of September 2, 2014 ITEMS REMOVED FROM THE CONSENT AGENDA: None. COMMUNITY ANNOUNCEMENTS (ONE- MINUTE LIMIT): None. COUNCIL DISCUSSION: Council Member Poehls mentioned that Public Works Director Kurt Markegard attended tonight's Budget/Finance Committee meeting and said that the city recently paid a large amount to Williams Brothers, the contractor for the sewer plant project. Kurt stated that the project is about 72 percent finished and encouraged the council to see the project. Council Member Poehls stated that a tour of the sewer plant tour has been scheduled at 5:30 p.m. on September 30 prior to the regular council workshop at 6:30 p.m. Council members should meet at city hall at 5:30 p.m. for the tour. Mayor Mace stated that a tour would be a good chance to see where all this money is going for this sewer plant project. Council Member Mountsier asked Shirley to explain why the fire pensions are constantly dwindling, as stated in the Budget Message in the Preliminary Budget. Shirley explained that the Fire Disability Fund is constantly dwindling because there are so many firemen retiring. The fire department is trying to get a new generation in there now, and they are paying out disability monthly to the retired firemen. The Fund pays $75,000 out every year to the retired firemen. Council Member Mountsier did not know that volunteers could be put on a pension and asked if that was something special for firemen. Shirley stated that it is for the volunteers. The city can either go with the fire pension or with the FURS (Firefighters' Unified Retirement System), which is the fire pension through the State of Montana. The city has chosen to go with the fire disability. Council Member Nelson asked for discussion at the next workshop regarding scheduling special workshops with the Local Government Center in Bozeman this fall or winter. Council Member Dickerson asked what kind of workshop that would be. Council Member Nelson stated that the council typically has one or two workshops each year with the Local Government Center to discuss setting goals and other issues. Council Member Eaton stated that the Budget/Finance Committee requested two items for the September 9 council workshop agenda. The first item is discussion regarding the Jaycees' request to supervise camping at Riverside Park. In conjunction with that, the committee needs to be apprised of the status of the Jaycees' lease and input would also be appreciated with regard to raising the lease amount. Council Member Eaton mentioned that some of the Budget/Finance Committee members were surprised that the Chamber building is a city -owned building. The Chamber has approached the city because the log cabin building needs a new roof. There was a lease agreement (1997) but the agreement cannot be found. The Budget/Finance Committee would like the council to discuss the need for a new lease with the Chamber of Commerce and the need to find the money to replace the roof on the building. UNSCHEDULED MATTERS: None. ADJOURNMENT: Motion by Council Member Mountsier to adjourn the council meeting, seconded by Council Member Eaton. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. There being no further business to come before the council at this time, the meeting was adjourned at 7:03 p.m. 5 Council Minutes of September 2, 2014 / / /� // "C• Allen; ` Secretar _ Cindy Ale , Y Approved by the Mayor and passed by the City Council of the City of Laurel, Montana, this 16 day of September, 2014. 2774 Mark A. Mace, Mayor Attest: / • Shirley Ewan, Clefk/Treasurer 6