HomeMy WebLinkAboutBudget/Finance Committee Minutes 09.02.2014 MINUTES
BUDGET/FINANCE COMMITTEE
September 2, 2014 5:30 P.M.
CONFERENCE ROOM
MEMBERS PRESENT: Emelie Eaton Chuck Dickerson
Tom Nelson Doug Poehls
OTHERS PRESENT: Shirley Ewan Mayor Mace
Kurt Markegard
Chairman Eaton called the regular meeting of the Budget/Finance Committee to order at 5:30 p.m. There
was no public in attendance.
The minutes of the August 19, 2014 meeting were presented and approved via motion by Chuck,
seconded by Doug, and passed unanimously.
Doug made a motion to approve the claims in the amount of $1,470,475.99 for Council consent. Shirley
stated that Williams Bothers claim for rehab on the wastewater treatment plant accounted for $1,119,294
of the claims. Chuck seconded the motion, all in favor, motion passed.
There was one purchase requisition presented to the Committee. Kurt informed the Committee that the
furnaces at the wastewater treatment plant have gone out and this requisition is to replace both furnaces.
Kurt has received two quotes for the furnaces and would like to purchase the furnaces from Cindan
Heating and Cooling Co., Inc. in the amount of $9,987. The furnaces are Lennox and will include air
conditioning units. The second bid came from Comfort Heating and Air Conditioning, LLC in the
amount of $10,956.67. Chuck made a motion to accept the bid from Cindan Heating and Cooling Co.,
Inc. in the amount of $9,987, Doug seconded the motion. All in favor, motion passed.
Update on the Sewer Plant Kurt informed the Committee that 70% of the rehab is done at the
wastewater treatment plant and he would like to schedule a tour of the plant on September 30t'' at 5:30
p.m. This would give the Council a chance to observe the changes and updates and still be able to meet at
their workshop at 6:30 p.m. The Committee would appreciate the tour and will let the rest of the Council
know tonight at the Council meeting.
The Comp /OT reports for PPE 7/20/14 were reviewed by the Committee. Emelie questioned the school
that Nuernberger attended in Yellow Bay and why it took so long to arrive at the school. Tom stated that
he believes Yellow Bay is up by Polson and Shirley will check on what the schooling entailed. There
were no further questions.
The Payroll Register for PPE 8/17/14 totaling $172,269.89 was reviewed by the Committee. Motion
was made by Doug, seconded by Tom, to recommend council approval of the payroll register. Motion
passed.
ClerWTreasurer Comments:
No comments.
Mayor's Comments:
The Mayor had no comments.
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Budget/Finance Committee
September 2, 2014
Other:
Jaycees Hall The Mayor stated that the Jaycees are interested in subleasing the campground at Riverside
Park and would like the Council's take on their interest. This brought up the subject of leases with the
entities at Riverside Park and what still needs to be repaired and who should pay for it. Shirley stated that
the Jaycees need a new furnace and the Chamber building needs a new roof. The Jaycees lease states that
major repairs will be done by the City. The actual lease agreement for the Chamber is not attached to the
Resolution and needs to be redone. Emelie stated that these items need to come before the Council at a
workshop and she will mention that at tonight's meeting and have them placed on the workshop agenda.
Chuck made a motion to have the Budget/Finance Committee, Council and Lease Task Force review all
leases, rents and repairs and update them to ascertain if the correct amounts are being charged to the
lessees and who will make repairs. Doug seconded the motion, all in favor, motion passed. The subject
will be brought up at tonight's Council meeting and request placement on the agenda for September 9o'
workshop.
For next agenda:
Jaycee Hall and Chamber Leases and Rental Fees.
Update on Sewer Septic Hauling System.
The next regular Budget/Finance meeting will be Tuesday, September 16, 2014 at 5:30 p.m.
The meeting adjourned at 6:22 p.m.
Respectfully submitted,
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Shirley Ewan, Clerk/Treasurer
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