HomeMy WebLinkAboutBudget/Finance Committee Minutes 07.01.2014 MINUTES
BUDGET/FINANCE COMMITTEE
July 1, 2014 5:30 P.M.
CONFERENCE ROOM
MEMBERS PRESENT: Emelie Eaton Chuck Dickerson
Doug Poehls
OTHERS PRESENT: Shirley Ewan Mayor Mace
Chairman Eaton called the regular meeting of the Budget/Finance Committee to order at 5:30 p.m. There
was no public in attendance.
The minutes of the June 17, 2014 meeting were presented and approved via motion by Doug, seconded
by Chuck, and passed unanimously.
Chuck made a motion to approve the claims in the amount of $1,134,013.91 for Council consent. Shirley
stated the claims are high due to payment to Williams Brothers for the rehab work at the sewer plant, and
the cost of repairing the bank at Riverside Park. Doug seconded the motion, all in favor, motion passed.
There was one purchase requisition presented to the Committee. The requisition was for a new pickup
truck for the water distribution department. The lowest bid was received from Laurel Ford in the amount
of $27,950. The truck was budgeted for in the amount of $35,000. There were 2 other bids from Bison
Ford out of Great Falls and Fichtner Chevrolet here in Laurel. Laurel Ford provided the best price. There
were no questions. Doug made a motion to approve the purchase, Chuck seconded, motion passed.
The Comp /OT reports for PPE 6/22/14 were reviewed by the Committee. There were no questions.
The Payroll Register for PPE 6/22/14 totaling $170,492.30 was reviewed by the Committee. Motion
was made by Doug, seconded by Chuck, to recommend council approval of the payroll register. Motion
passed.
Clerk/Treasurer Comments:
Code Red Training Code Red Training was questioned last meeting in regards to dispatchers' overtime.
Shirley contacted dispatch and was told that Code Red has bought out City Watch, which is the reverse
911 system and the dispatchers had to be retrained on the new system.
How to keep the doors open at City Hall during meetings Shirley inquired as to how the doors would
remain open during meeting hours when the new fob system is in place. Supposedly dispatch can
remotely unlock the doors and then relock them when the meeting is done. This will require a phone call
to dispatch at the start of the meeting and another call when the meeting is over.
Mayor's Comments:
The Mayor mentioned that there will be an addition to the agenda this evening for a permit to place a
transmitter pole for the fourth of July to provide live coverage to the TV station for the festivities being
held in Laurel. The question before the Council will be for a temporary permit to install the tower for the
holiday.
Other:
1
Budget/Finance Committee
May 6, 2014
Chuck wanted the group to know that the donation from the Laurel Medical Center for a new splash park
is appreciated and he understands donating the money to LURA, as they have 503C classification. If the
City were able to use the Betty Riddle money along with the money from the Medical Center, they could
develop a thermostat showing how much was needed and where the City is during the donation cycle of
raising the money. Mark clarified that the money would not be coming into LURA until next year, as
they are just planning on where to donate it at this time.
Chuck also made mention of the City's website. All of the Council member's terms are wrong. The only
one right is the Mayor's and he would like to have Shirley make sure those are corrected. Emelie asked if
the minutes from the workshop could be placed on the website. Council minutes are fine, but they do not
reflect why decisions were made the way they were.
There was some discussion in regards to the siren and when it would be moved. No solution has been
made yet, per Doug.
For next agenda:
Nothing new.
The next regular Budget/Finance meeting will be Tuesday, July 15, 2014 at 5:30 p.m.
The meeting adjourned at 6:15 p.m.
Respectfully submitted,
d/L toat.L.}.
Shirley Ewan, Clerk/Treasurer
2