Loading...
HomeMy WebLinkAboutBudget/Finance Committee Minutes 06.17.2014 MINUTES BUDGET/FINANCE COMMITTEE JUNE 17, 2014 5:30 P.M. COUNCIL CONFERENCE ROOM MEMBERS PRESENT: Emelie Eaton Doug Poehls Tom Nelson OTHERS PRESENT: Shirley Ewan Mayor Mark Mace Chairman Eaton called the regular meeting of the Budget/Finance Committee to order at 5:30 p.m. There was no public present. The minutes of the June 3, 2014 meeting were presented and approved via motion by Tom, seconded by Mark, and passed unanimously. The Utility Billing adjustments were reviewed by the Committee. Shirley stated there was one unusual adjustment in the amount of $2260.99. A resident had a usage change on their meter which reflected this large bill, when in fact they had not used the water to that extent. There were no leaks. The Mayor reviewed the May journal voucher. Tom made a motion to approve the Utility Billing adjustments and the May journal voucher. The motion was seconded by Mark. All in favor, motion passed. The monthly financial statements were reviewed by the Committee. The bank reconciliation was reviewed first. Ninety -two percent of the year has expired and revenues are at 62% received and expenditures are at 58% expended. Shirley stated that all funds are within the budget authority on the expenditures. Shirley then went through the graphs with the Committee, stating that the 2nd half of the tax revenues have been received from the County, thus the increase in the General Fund revenues. Water Fund operating cash is down by the amount of the bonds paid last month. Sewer Fund expenses are higher than the operating cash as the last payment to Williams Brothers has not been reimbursed by DNRC. The Sewer Fund still has enough cash in its reserve to cover the expenses. There were no questions. Motion was made by Tom to approve the financial statements, seconded by Doug. Motion passed. There was one Purchase Requisition presented to the Committee. The requisition is for 12 lock replacements in the FAP building and City Hall. When the locks are replaced employees and Council will enter the buildings using a fob instead of keys. The item was budgeted in the CIP fund in the amount of $13,000 and the lowest bid came in at $16,678. There are funds available for the increased cost. Tom inquired how doors could be left open during meetings. Shirley is not sure but will check and report back at the next meeting. Tom made a motion to accept the quote from Independent Lock, Inc., seconded by Mark. All in favor, motion passed. The Comp /OT Report for PPE 6/8/14 was reviewed by the Committee. Tom inquired about the overtime for the dispatchers for Code Red training. Shirley will inquire at dispatch to fmd out what the training entailed. There were no further questions. Budget/Finance Committee June 17, 2014 The Payroll Register for PPE 6/8/14 totaling $208,377.91 was reviewed by the Committee. Shirley stated that the payroll is higher this pay period due to the payout of $22,000 for a retiring employee. Doug inquired if there was enough budgeted for the payout. Shirley stated that the employee worked in the sewer department, so there was not a budgeting problem. The problem would have occurred if he was a General Fund employee. The City has budgeted $50,000 for any General Fund retirees. Motion was made by Doug, seconded by Tom to recommend Council's approval of the payroll register. Motion passed unanimously. Clerk/Treasurer's Comments: Budget Discussion — Update. Shirley mentioned that there have been a few changes in the budget. Prior to passing the final budget, she will send a list of the changes to the Council members. The insurance has been one of the changes, as the City has changed to Blue Dimensions from Blue Sky Select with a 1% increase in rates. If the City had stayed with Blue Sky Select, the premiums would have been increased 10 %. The final amount came in from the County for the planning department with a $4,000 increase in revenues. The GIS system has been rolled over to next year, as it was not purchased this fiscal year in the amount of $40,000. Shirley mentioned that the negotiating team met with Union 316 today and both parties have submitted their requests. The 2 teams will meet again on July 8 and 9 Mayor's Comments: The Mayor would like to see the EMS Committee begin work on a Safety Mill Levy, sooner rather than later. It needs to be brought to the residents' attention early and not forgotten prior to the election. Doug stated that he would start working on it at the next EMS meeting. The Mayor mentioned that there is a business in town that would like to donate approximately $4,000 /year to a non - profit organization and is wondering if the City would consider requesting the amount for a spray park. The City could set up a thermometer of funds that are received throughout the community showing how close we are to meeting the goals of getting a spray park. He would like to consider bringing this up at the next Park Board meeting. Other: Election Discussion There was a brief discussion regarding the Park Maintenance District and what could be done next time to encourage people to vote for the district. It was mentioned that both the school levies passed. Emelie inquired as to how a resolution on the Council agenda for this evening could be tabled and brought back to the next workshop, rather than passed this evening. There was discussion about how the procedure should be done. Budget/Finance Committee June 17, 2014 For the Next Agenda: Nothing new. The next regular Budget/Finance meeting will be on Tuesday, July 1, 2014, at 5:30 p.m. The meeting adjourned at 6:30 p.m. Respectfully submitted, 1 4- 1 --k-Ltv L E/ ILYC Shirley Ewan, City Clerk/Treasurer