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HomeMy WebLinkAboutCity Council Minutes 06.03.2014 MINUTES OF THE CITY COUNCIL OF LAUREL June 3, 2014 A regular meeting of the City Council of the City of Laurel, Montana, was held in the Council Chambers and called to order by Mayor Mark Mace at 6:30 p.m. on June 3, 2014. COUNCIL MEMBERS PRESENT: Emelie Eaton Doug Poehls Richard Herr Scot Stokes Chuck Dickerson Tom Nelson Bill Mountsier COUNCIL MEMBERS ABSENT: Bruce McGee OTHER STAFF PRESENT: Monica Plecker, Planning Director Mayor Mace led the Pledge of Allegiance to the American flag. Mayor Mace asked the council to observe a moment of silence. MINUTES: Motion by Council Member Dickerson to approve the minutes of the regular meeting of May 20, 2014, as presented, seconded by Council Member Eaton. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. CORRESPONDENCE. COUNCIL DISCLOSURE OF EX PARTE COMMUNICATIONS. PUBLIC HEARING: • Application for Preliminary Plat and Annexation for the proposed Moore Subdivision Mayor Mace stated that this is the time and place set for the public hearing on the application for Preliminary Plat and Annexation for the proposed Moore Subdivision. Mayor Mace opened the public hearing and asked Staff to present the item prior to hearing the public comments. Planning Director Monica Plecker spoke regarding the application for preliminary plat and annexation proposal for Moore Subdivision. She reviewed the staff report at last week's council workshop, but needed to add some information. At the last meeting, there was a question about the right of ways, so she put together a simple chart showing the classification of each street, the required total right of way, the given total, and the applicant's proposal for road width. Elm and Date Avenues are local roads and the total required right of way is 67 feet. The applicant is .— proposing a total of 60 feet with the required road width of 28 feet and meeting that requirement, which means the applicant is requesting a variance for 7 feet. With Maryland, there was some confusion between staff departments and the applicant early on. In the Transportation Plan, Maryland is considered a collector, which the required total is 70 feet. The applicant's proposal will make up the 70 feet and the road is already constructed there, so it is not applicable. Monica spoke regarding the proposed staff condition of approval, number 8, which says that "all curb boxes shall be installed a maximum of 5 feet from the side lot boundary." In discussion with staff and the developer, it has been determined that the 5 -foot requirement is too restrictive and does not provide much flexibility as the site plans for the individual lots themselves are being designed. Staff proposed changing the language in condition number 8 to "curb box location shall be approved by Public Works." This would provide flexibility for Mr. Moore and the engineer to develop the site plan, but still allow Public Works to approve the locations for future minimal impact when repairs are needed to the curb boxes. Monica again stated that the proposed new language would be that "all curb box locations shall be approved by Public Works." Council Minutes of June 3, 2014 Mayor Mace opened the floor for public comment and stated that copies of the rules governing the public hearing were posted for the public. Mayor Mace asked three times if there were any proponents, supporting the item. Mike Balch, C &H Engineering, 1091 Stoneridge Drive, Bozeman, is the engineer for the applicant and stated that he would be happy to answer any questions. Council Member Dickerson asked regarding the significance of the well location map. Mike explained that the map was prepared for a previous project that the developer had considered and has nothing to do with this proposal. Council Member Dickerson asked if the project will be annexed into the city and put on all city services. Mike stated that was correct. Mayor Mace asked three times if there were any opponents, not supporting the item. There were none. Since there was no further public comment or questions that required an explanation from Staff, Mayor Mace closed the public hearing. CONSENT ITEMS: • Claims for the month of May 2014 in the amount of $1,343,297.95. A complete listing of the claims and their amounts is on file in the Clerk- Treasurer's Office. • Approval of Payroll Register for PPE 05/25/2014 totaling $142,242.58. • Receiving the Committee Reports into the Record. - - Budget/Finance Committee minutes of May 20, 2014 were presented. - - Council Workshop minutes of May 27, 2014 were presented. -- Health Insurance Committee minutes of May 13, 2014 were presented. The mayor asked if there was any separation of consent items. Motion by Council Member Eaton to approve the consent items as presented, seconded by Council Member Poehls. There was no public comment. Council Member Dickerson stated that a correction was needed in the Council Workshop minutes of May 27, 2014. Under Executive Review, Resolution — Preliminary Plat and Annexation for Moore Subdivision, the statement "the location of the property is north of 8 Ave between Elm & Date" should read "the location of the property is north of 8 Street between Elm & Date." Motion by Council Member Dickerson to change the statement from "the location of the property is north of 8th Ave between Elm & Date" to "the location of the property is north of 8 Street between Elm & Date," seconded by Council Member Nelson. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. A vote was taken on the motion to approve the consent items, as amended. All seven council members present voted aye. Motion carried 7 -0. CEREMONIAL CALENDAR: None. REPORTS OF BOARDS AND COMMISSIONS: None. AUDIENCE PARTICIPATION (THREE- MINUTE LIMIT): None. 2 /14-'" Council Minutes of June 3, 2014 SCHEDULED MATTERS: • Confirmation of Appointments: o Emergency Services Committee: Richard Dawes Emergency Services Committee: Mayor Mace appointed Richard Dawes to the Emergency Services Committee. Motion by Council Member Poehls to approve the Mayor's appointment of Richard Dawes to the Emergency Services Committee, seconded by Council Member Mountsier. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. • Resolution No. R14 -30: A resolution approving the Preliminary Plat and annexation of Moore Subdivision, described as Nutting Bros 2nd Filing, S10, T02S, R24, Lots 7 and 8, an addition to the City of Laurel, Montana, and granting variances from the City's zoning regulation regarding rights -of -way. Motion by Council Member Herr to approve Resolution No. R14 -30, seconded by Council Member Poehls. There was no public comment. Council Member Nelson stated that, with this resolution, he understands that item number 8 under proposed conditions of approval will be changed to the verbiage Monica discussed earlier that "all curb box locations shall be approved by Public Works." He also understood that the council is voting on three variances, but there are actually only two variances for Elm and Date Avenues, since no variance is needed on Maryland Lane. Monica stated that resolution is written to adopt the attached staff report. Number 8 in the staff report does not state what staff now wants it to reflect, so that would need to be amended into the motion. As far as the variances, it was initially thought that a variance was necessary for Maryland Lane, but according to the road classification, the needs are met. The variances would be for Elm and Date Avenues. A vote was taken on the motion to approve Resolution No. R14 -30. All seven council members present voted aye. Motion carried 7 -0. • Resolution No. R14 -31: A resolution approving an agreement between the City of Laurel and the City of Billings relating to solid waste disposal. Motion by Council Member Stokes to approve Resolution No. R14 -31, seconded by Council Member Nelson. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. • Resolution No. R14 -32: A resolution of the City Council authorizing the Mayor to sign renewal agreements with Blue Cross Blue Shield of Montana, Delta Dental and VSP for the provision of the Employee Health Insurance Program. Motion by Council Member Mountsier to approve Resolution No. R14 -32, seconded by Council Member Dickerson. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. • Resolution No. R14 -33: A resolution of the City Council adopting a job description for the City's Maintenance Worker I position. Motion by Council Member Nelson to approve Resolution No. R14 -33, seconded by Council Member Eaton. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. ITEMS REMOVED FROM THE CONSENT AGENDA: None. COMMUNITY ANNOUNCEMENTS (ONE- MINUTE LIMIT): None. 3 1121 L� Council Minutes of June 3, 2014 COUNCIL DISCUSSION: • Review of Monthly Reports: Police, Fire, Ambulance, and Code Enforcement: None. Council Member Poehls stated that the Emergency Services Committee will not meet on Monday, June 23r Council Member Herr asked concerning some striping of walkways and curbs and things around the high school area. He was approached by a city resident that parked there and was ticketed, but could not see where not to park as there are no yellow lines or crosswalks. Mayor Mace asked him to contact the Public Works Department regarding this. Council Member Nelson stated that the Cemetery Commission will not meet in June but will convene in July. Staff has been directed to request quotes for the sprinkler project and some other work that needs coordination, so it will take several weeks to get that done in order to have a productive meeting. Council Member Eaton stated that the Public Works Committee will not meet on Monday, June 9th. Council Member Eaton asked that next week's workshop reflect the fact that she will make sure that Julia Jones from Republic Services will attend to speak on the recycling matter that the Public Works Committee discussed in May. UNSCHEDULED MATTERS: None. ADJOURNMENT: Motion by Council Member Dickerson to adjourn the council meeting, seconded by Council Member Nelson. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. There being no further business to come before the council at this time, the meeting was adjourned at 6:54 p.m. 4 Cindy Allee Council Secretary Approved by the Mayor and passed by the City Council of the City of Laurel, Montana, this 17 day of June, 2014. Mark A. Mace, Mayor _, Attest: .2/4_4: Shirley Ewan, Cleric/Treasurer 4