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HomeMy WebLinkAboutCity Council Minutes 05.20.2014 MINUTES OF THE CITY COUNCIL OF LAUREL May 20, 2014 A regular meeting of the City Council of the City of Laurel, Montana, was held in the Council Chambers and called to order by Mayor Mark Mace at 6:30 p.m. on May 20, 2014. COUNCIL MEMBERS PRESENT: Emelie Eaton Doug Poehls Bruce McGee Richard Herr Scot Stokes Chuck Dickerson (6:45 p.m.) Tom Nelson Bill Mountsier COUNCIL MEMBERS ABSENT: None OTHER STAFF PRESENT: None Mayor Mace led the Pledge of Allegiance to the American flag. Mayor Mace asked the council to observe a moment of silence. MINUTES: Motion by Council Member Poehls to approve the minutes of the regular meeting of May 6, 2014, as presented, seconded by Council Member Eaton. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. CORRESPONDENCE: Laurel Chamber of Commerce: Minutes of April 24, 2014; Agenda for May 8, 2014. COUNCIL DISCLOSURE OF EX PARTE COMMUNICATIONS. PUBLIC HEARING: • Intent to adopt an official Schedule of Fees and Charges Mayor Mace stated that this is the time and place set for the public hearing on the City of Laurel's intent to adopt an official Schedule of Fees and Charges. Mayor Mace opened the public hearing and stated that the Schedule of Fees and Charges was presented at two previous council workshops. Mayor Mace opened the floor for public comment and stated that copies of the rules governing the public hearing have been posted for the public. Mayor Mace asked three times if there were any proponents, supporting the item. There were none. Mayor Mace asked three times if there were any opponents, not supporting the item. There were none. Mayor Mace closed the public hearing. CONSENT ITEMS: • Clerk/Treasurer Financial Statements for the month of April 2014. • Approval of Payroll Register for PPE 05/11/2014 totaling $165,410.05. • Receiving the Committee Reports into the Record. -- Budget/Finance Committee minutes of May 6, 2014 were presented. /1e24( Council Minutes of May 20, 2014 - -Park Board minutes of May 1, 2014 were presented. -- City - County Planning Board minutes of May 1, 2014 were presented. -- Public Works Committee minutes of May 12, 2014 were presented. -- Council Workshop minutes of May 13, 2014 were presented. The mayor asked if there was any separation of consent items. There was none. Motion by Council Member Eaton to approve the consent items as presented, seconded by Council Member Poehls. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. CEREMONIAL CALENDAR: None. REPORTS OF BOARDS AND COMMISSIONS: None. AUDIENCE PARTICIPATION (THREE- MINUTE LIMIT): None. SCHEDULED MATTERS: • Confirmation of Appointments. • Resolution No. R14 -25: A resolution of the City Council authorizing the release of funds from the Tax Increment Financing District Fund for facade improvements and technical assistance for Trevoc, Inc. Motion by Council Member McGee to approve Resolution No. R14 -25, seconded by Council Member Eaton. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. • Resolution No. R14 -26: Resolution No. R14 -26: A resolution of the City Council authorizing relinquishment of transit van to the Montana Department of Transportation. Motion by Council Member Eaton to approve Resolution No. R14 -26, seconded by Council Member Nelson. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. • Resolution No. R14 -27: A resolution of intent to increase the City of Laurel's solid waste rates and setting a date and time for a public hearing. Motion by Council Member Nelson to approve Resolution No. R14 -27, seconded by Council Member McGee. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. • Resolution No. R14 -28: A resolution approving the attached Task Order No. 31 authorizing Great West Engineering to prepare plans and specifications for the City's septage receiving station. Motion by Council Member Mountsier to approve Resolution No. R14 -28, seconded by Council Member Eaton. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. • Resolution No. R14 -29: A resolution to adopt an official Schedule of Fees and Charges for the City of Laurel, repealing all previous resolutions that set fees or charges that conflict with the schedule attached hereto upon its effective date. Motion by Council Member Stokes to approve Resolution No. R14 -29, seconded by Council Member Mountsier. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. 2 �� Council Minutes of May 20, 2014 ITEMS REMOVED FROM THE CONSENT AGENDA: None. COMMUNITY ANNOUNCEMENTS (ONE- MINUTE LIMIT): None. COUNCIL DISCUSSION: Council President Poehls stated that the Emergency Services Committee will meet on Monday, June 2nd, at 5:30 p.m. instead of on May 26 which is Memorial Day. Three items will be discussed. Council Member Nelson stated that the Cemetery Commission will meet on Thursday, May 29 to finalize the priorities for the cemetery so the city staff is aware and provide information about costs and funding. Council Member Nelson stated that he enjoyed the Elected Officials Workshop in Billings recently. Council Member McGee asked regarding the dedication of the Veterans' Cemetery to a national cemetery. Council members were invited to the event via email. Council Member Eaton mentioned that Julia Jones of Republic Services is scheduled to make a presentation on recycling within Laurel at the next council workshop. The Public Works Committee has been working on this issue and needs to know if there are any objections from the council before the committee moves on. Council Member Dickerson arrived at 6:45 p.m. UNSCHEDULED MATTERS: Mayor Mace explained an email he received today from the Public Works Director. The contractor is ready to start again on the Cottonwood Avenue project. A culvert that has completely disintegrated needs to be replaced, and it will be done prior to the opportunity to get council approval. A change order will be presented to the council soon, as the work will be done next week. Mayor Mace attended a meeting today with Alec Hansen of the League of Cities and Towns. Alec Hansen is stepping down in June and a committee is seeking a replacement. In the interim, Jani McCall, who is on the city council in Billings and has some legislative experience, will serve as the lobbyist. ADJOURNMENT: Motion by Council Member Herr to adjourn the council meeting, seconded by Council Member Poehls. There was no public comment or council discussion. A vote was taken on the motion. All eight council members present voted aye. Motion carried 8 -0. There being no further business to come before the council at this time, the meeting was adjourned at 6:48 p.m. — t!t- Cindy Alln' ouncil Secretary e � Y Approved by the Mayor and passed by the City Council of the City of Laurel, Montana, this 3r day of June, 2014. 41 %/74-e-f Mark A. Mace, Mayor Attest: r y1 // 41.- X/2 -= - Shirley Ewan, Clerk/Treasurer 3