Loading...
HomeMy WebLinkAboutBudget/Finance Committee Minutes 05.20.2014 MINUTES BUDGET/FINANCE COMMITTEE MAY 20, 2014 5:30 P.M. COUNCIL CONFERENCE ROOM MEMBERS PRESENT: Emelie Eaton Doug Poehls Tom Nelson OTHERS PRESENT: Shirley Ewan Mayor Mark Mace Chairman Eaton called the regular meeting of the Budget/Finance Committee to order at 5:30 p.m. There was no public present. The minutes of the April 15, 2014 meeting were presented and approved via motion by Tom, seconded by Mark, and passed unanimously. The Utility Billing adjustments were reviewed by the Committee. Shirley stated there were no unusual adjustments. Tom inquired as to what happened with the Motel's water bill that was presented to the Council by the property owner. Shirley stated that it has not been reduced and could only be lowered by the Council and thus far the Council has not reduced it. The Mayor reviewed the April journal voucher. Tom made a motion to approve the Utility Billing adjustments and the April journal voucher. The motion was seconded by Mark. All in favor, motion passed. The quarterly financial statements were reviewed by the Committee. The bank reconciliation was reviewed first. Eighty -three percent of the year has expired and revenues are at 55% received and expenditures are at 50% expended. There were no unusual changes in the revenues and expenditures from last month's report. After reviewing the graphs, Emelie mentioned that the Public Works Committee is seriously looking into recycling and the cost of setting up an area to recycle. Shirley said that a letter about the proposed garbage rate increase will be going out to the residents at the end of this week. If the rate increase is approved, funds may be available for a recycling program. There were no further comments from the Committee members. Motion was made by Tom to approve the financial statements, seconded by Doug. Motion passed. There were no Purchase Requisitions presented to the Committee. The Comp /OT Report for PPE 5/11/14 was reviewed by the Committee. Doug mentioned that there was a lot of overtime for the Public Works this time. Shirley stated that was due to the clean- up day on May 3r She will address this under "Other ". The Payroll Register for PPE 5/11/14 totaling $165,410.05 was reviewed by the Committee. Motion was made by Doug, seconded by Tom to recommend Council's approval of the payroll register. Motion passed unanimously. Clerk/Treasurer's Comments: Shirley asked Doug to make sure the EMS Committee resumed finding a home for the siren that resides on top of City Hall. The roof really needs to be repaired and can't be done until the siren is removed. Shirley gave Doug a map of all the City owned property and asked him to take it to the 1 Budget /Finance Committee May 20, 2014 next EMS meeting. Doug stated that the Committee is currently looking at removing the siren and using another form of communication as the second call notice. The current first call notice of a fire is pagers and the second call is the siren. The Committee is looking at replacing the siren with a phone message that automatically goes out when a fire occurs. Emelie asked if there was a public defender for the City. Shirley stated that one can be assigned to a case, but the City hires the prosecutor, not the public defender. She mentioned that Elk River will be taking over the prosecution next fiscal year, as Brandon Hartford's contract is not being renewed. Mayor's Comments: The Mayor mentioned that the Palace is still trying to have their street dance on July 3`d. He has sent a letter to them stating that the City will not approve the special event application. Mr. Weis is going to pursue the denial through legal means. Other: Cost for Clean -up Day Shirley informed the Committee that the total cost for the clean-up amounted to $2,603.02. The tonnage that was disposed of was 10.17 tons at a cost of $188.15. All of the overtime was taken as comp time and none of the employees declared overtime, but will be paid 1-1/2 times in regular time used. The balance of the costs were from fuel and LURA's donation of $500. Septic Hauling Service Update Shirley stated that the resolution will be before the Council tonight. The resolution is for a design and cost estimate to be prepared by Great West Engineering. Doug stated that Kurt mentioned that the storage tank cannot be any larger than 6,000 gallons, as the product takes some time to be absorbed into the treatment plant. For the Next Agenda: Election Discussion. The next regular Budget/Finance meeting will be on Tuesday, June 3, 2014, at 5:30 p.m. The meeting adjourned at 6:28 p.m. Respectfully submitted, i / Le_ (-06 Shirley Ewan, City Clerk/Treasurer 2