HomeMy WebLinkAboutBudget/Finance Committee Minutes 05.06.2014 MINUTES
BUDGET/FINANCE COMMITTEE
MAY 6, 2014 5:30 P.M.
COURTROOM
MEMBERS PRESENT: Emelie Eaton Chuck Dickerson
Doug Poehls
OTHERS PRESENT: Shirley Ewan Mayor Mace
Chairman Eaton called the regular meeting of the Budget/Finance Committee to order at 5:30 p.m. There
was no public in attendance.
The minutes of the April 15, 2014 meeting were presented and approved via motion by Chuck, seconded
by Mark, and passed unanimously.
Mark made a motion to approve the claims in the amount of $850,572.98 for Council consent. Shirley
stated that once again, the claims are high due to the $330,000 paid to Williams Brothers for the rehab
work at the sewer plant, $121,000 to Wilson Brothers for the Riverside Bank stabilization, Great West in
the amount of $64,000, Residential Roofing for the City Hall roof in the amount of $29,000 and the JCI
payment in the amount of $30,000. Chuck inquired as to the warranty on the roof. Shirley stated that she
believes it is twenty years. Chuck seconded the motion, all in favor, motion passed.
There were no purchase requisitions presented to the Committee.
The Comp /OT reports for PPE 4/13/14 and 4/27/14 were reviewed by the Committee. The overtime for
the kidnapping case was questioned. Shirley stated that she will check on that overtime and report back
to the Committee next time. Chuck inquired as to why the comp time received was listed on the overtime
reports and not listed when it's paid out. Shirley stated that it is accumulated in this pay period and paid
out as used. The sheets are just to let the Committee know how much was accumulated in the pay period
and the payout will show in the payroll register as the employees use the time.
The Payroll Register for PPE 4/13/14 totaling $165,750.60 and the PPE 4/27/14 totaling $173,784.43
were reviewed by the Committee. Motion was made by Chuck, seconded by Mark, to recommend
council approval of the payroll registers. Motion passed.
Clerk/Treasurer Comments:
Shirley mentioned that Bob Volmer from the sewer plant has put in his resignation for June 2014. He has
been an employee for over 30 years for the City.
Mayor's Comments:
The Mayor had no comments.
Other:
Sewer Septic Hauling Shirley stated that the cost of building the septic hauling station has not been
determined as of today's date. Great West is still working on the design of the service and then will cost
it out. The cost and design will be available by next meeting. The original plan was using a 5,000 gallon
storage unit, but due to the amount of haulers, it has been increased to 6,000 gallons. Shirley has asked
Kurt to consider a larger tank, as there are 10 haulers that could potentially use the disposal and 2 -3
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Budget /Finance Committee
May 6, 2014
haulers could fill up the tank in one day and the rest of the haulers would be turned away. Chuck asked
why it would not just go into the system. Shirley stated that the disposed product would have to be tested
before it is passed through the system.
For next agenda:
Chuck asked for an update on the City's cost for the clean -up day held last Saturday. Shirley stated that
she will find out the cost and report back to the Committee.
Doug would like to keep the Septic Hauling Service on the agenda and have a further update on the
project at the next meeting.
The next regular Budget/Finance meeting will be Tuesday, May 20, at 5:30 p.m.
The meeting adjourned at 6:00 p.m.
Respectfully submitted,
Shirley Ewan, Clerk/Treasurer
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