HomeMy WebLinkAboutBudget/Finance Committee Minutes 04.01.2014 MINUTES
BUDGET/FINANCE COMMITTEE
APRIL 1, 2014 5:30 P.M.
COURTROOM
MEMBERS PRESENT: Chuck Dickerson Tom Nelson
Doug Poehls
OTHERS PRESENT: Shirley Ewan Mayor Mace
Chuck Dickerson called the regular meeting of the Budget/Finance Committee to order at 5:56 p.m.
There was no public in attendance.
The minutes of the March 18, 2014 meeting were presented and approved via motion by Doug, seconded
by Chuck, and passed unanimously.
Tom made a motion to approve the claims in the amount of $655,953.38 for Council consent. Shirley
stated that once again, the claims are high due to the $422,814.70 paid to Williams Brothers for the rehab
work at the sewer plant. Doug seconded the motion, all in favor, motion passed.
There was one purchase requisition presented to the Committee. The purchase requisition is for 1
computer for the Fire Department, 1 for the Building Department, 1 for the Code/Safety officer and 1
laptop for the Mayor. After April 12 these 4 computers will not be capable of using XP, as Microsoft
will no longer service any problems with the XP system. These computers will replace the 4 that will no
longer be viable. The total cost is $5,505. There was only 1 quote given because the computers were
ordered through Technical Edge to assure we have what we need. Tom moved to approve the requisition,
Doug seconded, all in favor, motion passed.
The quarterly leave reports were reviewed by the Committee. There were no questions.
The Comp /OT reports for PPE 3/16/14 were reviewed by the Committee. Chuck inquired as to why
there was overtime for individuals driving back from classes and not overtime for them to drive to the
class. Shirley explained that they left during working hours and when they drove back it was after
working hours. There were no further questions.
The Payroll Register for PPE 3/16/14 totaling $167,293.11 was reviewed by the Committee. Motion
was made by Doug, seconded by Tom, to recommend council approval of the payroll register. Motion
passed.
Clerk/Treasurer Comments:
Shirley mentioned that Keith Kolstad has passed 2 tests within the last month. One was for playground
equipment inspector and the other test was for building inspector.
Shirley asked Chuck to remind the Park Board to hand in their statements in regards to the Park
Maintenance District, so she can get started on the newsletter to the residents. Chuck stated that they
meet on Thursday and he will remind them.
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Budget/Finance Committee
April 1, 2014
Mayor's Comments:
The Mayor let the Committee know that the budgets for the City are being processed.
Local 316 contract expires on June 30 of this year and the City needs to start negotiations. The Mayor
stated that he received an e-mail stating who the new officers were and will be hearing from them in
regards to negotiations soon.
Other:
Nothing was mentioned.
For next agenda:
Doug requested that further updates on the PER for the water department be discussed, as well as moving
the fire siren to a different location. Tom would like updates on the lift stations as wanner weather is
coming and he'd like to know if anything is being done about the smell.
The next regular Budget/Finance meeting will be Tuesday, April 15, at 5:30 p.m.
The meeting adjourned at 6:15 p.m.
Respectfully submitted,
/A c
Shirley Ewan, Clerk/Treasurer
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