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HomeMy WebLinkAboutBudget/Finance Committee Minutes 03.18.2014 MINUTES BUDGET/FINANCE COMMITTEE MARCH 18, 2014 5:30 P.M. COUNCIL CONFERENCE ROOM MEMBERS PRESENT: Emelie Eaton Doug Poehls Chuck Dickerson OTHERS PRESENT: Shirley Ewan Mayor Mark Mace Chairman Eaton called the regular meeting of the Budget/Finance Committee to order at 5:30 p.m. There was no public present. The minutes of the March 4, 2014 meeting were presented and approved via motion by Chuck, seconded by Doug, and passed unanimously. The Utility Billing adjustments were reviewed by the Committee. Shirley stated there were no unusual adjustments. The Mayor has reviewed the February journal voucher. Doug made a motion to approve the Utility Billing adjustments and the February journal voucher. The motion was seconded by Chuck. All in favor, motion passed. The February fmancial statements were reviewed by the Committee. The bank reconciliation was reviewed first. Sixty -seven percent of the year has expired and revenues are at 41% received and expenditures are at 40% expended. The graphs were reviewed next. Shirley noted that the funds that depend on tax revenues are down in cash until taxes come in May. While reviewing the sewer fund graph, the septic dump site was discussed. While looking at the water graph, Shirley mentioned that Kurt had informed her that DES did not budget any funds for the water intake replacement and the City may have to come up with the match to the FEMA funds. The Mayor stated and Mr. Kennedy will be meeting with the Governor's office on Friday to discuss the reason no funds were allocated, as the previous Governor had informed the City that funds would be available for the match. Shirley let the Committee know that the Solid Waste Fund is considering increasing the garbage fees by $2 /month next fiscal year, as they would like to have funds available for warehousing of the garbage trucks and a new garbage truck. Motion was made by Doug to approve the financial statements, seconded by Chuck. Motion passed. There was one Purchase Requisition presented to the Committee. The requisition is for a new roof at City Hall. The vendor that has been chosen by the CAO is Residential Roofing at a cost of $34,334.75. Chuck inquired as to whether this roof would be pitched. The roof will be flat but will have a warranty. Doug read the memo from Heidi to the committee. Doug informed the group that the siren will be coming down from the roof and will be discussed at the next Emergency Services meeting. Doug and Kurt believe they have found an alternative method to notifying firemen when there is a fire. There was further discussion regarding the roof and why it couldn't have a pitch. Doug said that in order to pitch the roof the fascia would need to be removed and a huge cost would be incurred. Doug made a motion to accept Residential Roofing's quote, seconded by Emelie. All in favor, motion passed. 1 Budget/Finance Committee February 18, 2014 The Comp /OT Report for PPE 3/2/14 was reviewed by the Committee. Shirley stated that there was one holiday in this pay period and snow removal increased the overtime. The Payroll Register for PPE 3/2/14 totaling $180,382.17 was reviewed by the Committee. Motion was made by Doug, seconded by Chuck to recommend Council's approval of the payroll register. Motion passed unanimously. Clerk/Treasurer's Comments: Nothing. Mayor's Comments: The Mayor asked the Committee if anyone had seen the article in the paper regarding the Park Maintenance District in Billings. No one had seen the article. He mentioned that the district would be collecting $30 /year on a house valued at $200,000. Doug stated that the City of Billings had more homes and more residents to spread the cost and he feels that around $111 /year on a $200,000 home here in Laurel is not asking too much. Shirley asked Chuck if the Park Board would have their comments ready for the April newsletter by the end of the month. Chuck said they would have them at the next Park Board meeting on April 3 Scot will bring the comments in for the newsletter. Doug inquired if it would be possible to gets some coverage of the ballot issue over the radio stations. The Mayor stated that possibly the reader board the police department owns could be used to inform the public and could be moved around town. Doug will check into that at the next EMS meeting. Chuck stated that we still need to nail down the date for the public forum in May. Other: The Mayor informed the Committee that Bud Arnold will be retiring at the end of the month. He noted that he will be receiving a gift certificate from Cabela's. The Mayor inquired as to how the amount was determined and where the funds were taken from. Shirley stated that the amount is determined by how many years an individual has worked here and the amount is budgeted in the General Fund (1000.100). Sidewalk Follow -up with LURA Emelie stated that she took the information to LURA and, while the group seemed interested, no action was taken on the information she provided. For the Next Agenda: Chuck will head the next Budget/Finance meeting, as Emelie will not be in attendance. The next regular Budget /Finance meeting will be on Tuesday, April 1, 2014, at 5:30 p.m. The meeting adjourned at 6:25 p.m. Respectfully submitted, Shirley Ewan, City Clerk/Treasurer 2