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HomeMy WebLinkAboutPublic Works Committee Minutes 12.10.2001MEMBERS PRESENT: MINUTES PUBLIC WORKS COMMITTEE DECEMBER 10, 2001 5:00 P.M. COUNCIL CHAMBERS Chairman Gay Easton Mark Mace lohn Oakes Bill Staudinger Dan Mears Lorraine Craig OTHERS PRESENT: Lany McCann Chuck Rodgers Dave Yaeger - Yellowstone Bowmen Gary Bishop - Yellowstone Bowmen Archery Club - Yellowstone Bowmen's Cb,h Dave Yaeger stated that the Rod & Gun Club sent them a letter dated October 20, 2001, asking them to remove their archery equipment from the building and eliminating them from using the facility. Dave Yaeger and Ga~ Bishop, the president of the club, asked what rights the club has regarding use of the building. Gay stated that the city's lease agreement is with the Rod & Gun Club, and the archery club's agreement is with the Rod & Gun Club. There was a lengthy discussion regarding the situation, the archery club's needs, liability issues, and the lease agreements. Gay stated that the Rod & Gun Club could not control the use of the park. The city attorney is reviewing the present lease agreements at Riverside Park. It may be necessary for the city to become the true owner of the park by becoming the lessor of the properties. Larry suggested scheduling meetings with each organization to determine the various needs of each club. Larry will meet with Gary Bishop at Riverside Park on Friday to find a location for an outside archery range. Container site hours Larry proposed changes in the container site hours in order to cut down on costs in the solid waste division and to cut down on the impact to other projects within the city. Earlier this summer, the city used a seasonal employee at the container site. This employee received a haif hour of overtime each day since the site is open over the lunch hour. Because a seasonal employee was used, the union filed a grievance and then required that the half hour of overtime be spread through the union employees, as per union contract. The following change was proposed for the container site hours: Monday, Thursday, Friday, and Saturday from 7:30 a.m. to 11:45 a.m. and 12:45 p.m. to 3:00 p.m. Closing the container site during the lunch hour would eliminate the overtime, resulting in a savings of $4,363.84. The new hours would be included in the city's next newsletter and advertised in the Laurel Outlook for two weeks prior to the change, and the telephone message at City Hall would be changed when the new hours take effect. Motion by Mark Mace to recommend that the council change the container site hours in order to get control of the overtime hours, seconded by Smokey Staudinger. Motion carried. Pool report. On December 3rd, Steve Klotz met with Donna Hirt to review the 2001 Laurel swimming pool operations. A copy of a memo regarding this meeting is included with these minutes. Additional guidelines that will be presented to the Laurel YMCA Board for the 2002 season would require council approval for an amendment to the present contract. The city would allow fi'ee swimming days on opening day, the 4th of July, and closing day. Rear loader garbage truck. Alley cleanup week took longer this fail because the rear loader garbage truck broke down. Repairs to the truck would cost about $6,000, and its scrap value is only $500. KOIS did not recommend spending the money to repair the truck. Another used garbage truck is available for $27,000, but Larry does not recommend purchasing more used trucks. Larry is negotiating with the City of Billings to lease a rear loader garbage truck twice a year to complete alley cleanup. This would be a cost-effective means of continuing the service without the expense of maintaining another vehicle. One projection included in the CIP is to purchase a built-in compactor for the container site. Unscheduled matters. Smokey stated that Thomae Lumber does not consistently use the cones while unloading. The meeting adjourned at 6:23 p.m. Respectfully submitted, Cindy Allen Council Secretary CITY HALL 115W 1STST. PU~3 WORKS: 6284796 WATER OFC: 628-7431 COURT: 628-1964 FAX: 628-2241 City Of Laurel P.O. Box 10 Laurel, Montana 59044 DEPARTMENT DATE: TO: FROM: December 3, 2001 Larry, McCann Director of Public Works Steve Klotz Deputy Director of Public Works RE: Review of the 2001 Laurel Pool Operations. Larry, On the morning of December 3,2001 a meeting was held at city hall to review the 2001 Laurel Pool operations. Currently the City of Laurel is responsible for the facilities buildings, equipment, and maintenance of the City Pool Under a current contract the management of the pool operations has been contracted to the Laurel YMCA. Dona Hurt of the Laurel YMCA and myself attended the meeting. The purpose oftlgs meeting was to discuss any concerns or improvements that could be made to provide a better service to the Laurel community. The following concerns were discussed at the request of the City of Laureh · The quality of the daily cleaning of the facilities. · The need for periodic cleaning of the facilities throughout the day. · Keeping public showers available for use as required by the State of Montana Rules and Regulations. · Placing an allowable limit on the volume of the checkout room radio. · Limiting personal phone call use. · The need to assure public service as a priority over personal relations and visitors. · All operating supplies and required equipment provided by the City of Laurel will be approved and ordered by the City of Laurel upon request of the YMCA Director of the Laurel Pool. · The City of Laurel w/Il provide equipment as required by the State of Montana Rules and Regulations · The City Pool shall be operated to comply with the State of Montana Rules and Regulations as a minimum standard. · The facility, shall be fatly staffed umfl closing hours regardless of bather load. · The need for public notice of operational hours, storm and temperature closure guidelines, and set dmes tbr the opening and closing of the facility ibr the season. · The YMCA is responsible ~br staff discipline, entbrcing rules and regulations, and wr/rten responses to public complaints. C-;~ Of Laurei '~s an EEO Employer Zauai [~ousing Ovpormmrv Revenue and expenses were discussed. Pre-sold ticked book revenues for the 200I season were £akly cons/stent with the 2000 season, $1200 and $1,035 respectively: The revenue generated by the sale of daily pool passes was up fi.om $4,164 in 2000 to $5,967 in 2001. The total revenue increase in ticket book sales and daily pool passes was up $1,969. Some loss of revue is expected to have occurred due to the following: · The theft of collected monies by YMCA staffas identified ha the daily accounting of pool fees. The un,approved practice of allowing patrons to return to the faci~ty uncharged if they clakned that they were at the pool earlier in the day. · The "sneaking in" or intirnidation 0fstaffby patrons. · Free days offered by the YMCA staff.. GuideLines to limit this loss were discussed and are listed below: · The YMCA will be responsible for lost daily revenue when the daily books are not balanced. · The policy of charging patrons re-admittance w/il be followed. · The staffing of the front desk will be assigned to older and bolder sta.ffpersormel. · City approval must be prov/ded prior to flee swimming days. Furthermore an estimated savings of $881 in chemical costs is attributed to the recent rehabilitation of the pooh which effectively eliminated volume losses.