HomeMy WebLinkAboutBudget/Finance Committee Minutes 10.01.2001 M1/~TES
BUDGET/FINANCE COMMITTEE
OCTOBER 1, 2001 6:00 P.M.
DPW OFFICE
MEMBERS PRESENT:
Chairman Bud Johnson
Ken Olson
Mark Mace
Gay Easton
Chuck Rodgers
OTHERS PRESENT:
Mary Embleton
Duke Nieskens
Larry McCann
The minutes for the September 17, 2001 Budget/Finance regular meeting were approved
as presented.
Larry and Duke presented revised budgets for the enterprise funds showing no rate
increases for the year, and eliminating the depreciation appropriations in all three funds. A
second proposal was submitted showing rate increases of 9% in water, 10% in sewer, and 6%
in solid waste to become effective January 1~t was also submitted. The committee, especially
Ken Olson, stressed the need to prepare and educate the public and council when proposing
rate increases. Lengthy discussion followed covering issues such as newspaper relations, the
impact of the CIP, presenting information at council instead of pre-council, the upcoming
city newsletter, and possible tiered rate increases.
Mary presented information on a program offered by AFLAC called/nfo One. This flee
service will prepare employee benefit information showing the value of employer paid
benefits per employee. Motion by Ken, seconded by Mark to begin using this service, which
passed unanimously. It will be determined later whether the city will do this on a fiscal year
or a calendar year.
Chuck and Mary had met with Vicki Ross of ComSense, Inc. regarding a proposal to audit
the city's telephone service. The company finds areas of savings to the city, and then takes a
percentage of those savings. The proposal document was presented to the committee.
Motion by Ken, seconded by Mark, to accept the proposal, which passed unanimously.
The committee reviewed the September Claims in the amount of $542,020.11 and
recommends to council they be approved.
The following purchase requisitions were reviewed and approved:
GENERAL FUND:
Maintenance contract for copier - court & attorney
Norton Anti-virus corp. pkg - split w/all dept.
$ 660.00
$ 658.90
Budget/Finance Committee
October 1, 2001
Page 2
GAS TAX FUND:
100 ton MC 250
20 ton winter mix for potholes
WATER FUND:
Liquid alum - water plant
24 Model 25 5/8" meters w/remotes - system
SEWER FUND:
Effluent toxicity sample - sewer plant
Compressor line between stage heads - sewer plant
3 valves for air control - sewer plant
Sewer backup deductible - system
Engineering for Colorado Ave. sewer line replacement - system
$ 3,600.00
$ 1,700.00
$ 2,800.00
$ 1,675.00
$ 550.00
$ 560.00
$ 573.00
$ 754.73
$ 1,035.00
The committee reviewed the Comp/OT reports for PPE 9/16/01.
The Payroll Register for PPE 9/16/01 totaling $107,205.35 was reviewed and approved by
the committee.
The meeting adjourned at 8:14 p.m. The next regular Budget/Finance Committee
meeting will be Monday, Octoberl 5, 2001 at 7:00 p.m.
Respectfully Submitted,
Clerk/Treasurer