HomeMy WebLinkAboutBudget/Finance Committee Minutes 02.18.2014 MINUTES
BUDGET/FINANCE COMMITTEE
FEBRUARY 18, 2014 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT: Emelie Eaton Doug Poehls
Tom Nelson Chuck Dickerson
OTHERS PRESENT: Shirley Ewan Mayor Mark Mace
Chairman Eaton called the regular meeting of the Budget/Finance Committee to order at 5:30 p.m.
There was no public present.
The minutes of the February 4, 2014 meeting were presented and approved via motion by Tom,
seconded by Doug, and passed unanimously.
The Utility Billing adjustments were reviewed by the Committee. Shirley stated that two
adjustments were made due to water line breaks.
The Mayor has reviewed the January journal voucher. Doug made a motion to approve the Utility
Billing adjustments and the January journal voucher. The motion was seconded by Tom. All in
favor, motion passed.
The January fmancial statements were reviewed by the Committee. The bank reconciliation was
reviewed first. Fifty -eight percent of the year has expired and revenues are at 38% received and
expenditures are at 37% expended. Shirley mentioned that some funds have over 58% collection in
revenues and some funds have over 58% expenditures. The reasons for these higher amounts were
explained in last month's quarterly report. There were no questions.
Motion was made by Tom to approve the financial statements, seconded by Doug. Motion passed.
There were no Purchase Requisitions presented to the Committee.
The Comp /OT Report for PPE 2/2/14 was reviewed by the Committee. Shirley stated that there
was one holiday in this pay period, consequently the overtime for the police department is high.
There were no questions.
The Payroll Register for PPE 2/2/14 totaling $180,597.40 was reviewed by the Committee.
Motion was made by Doug, seconded by Chuck to recommend Council's approval of the payroll
register. Motion passed unanimously.
Clerk/Treasurer's Comments:
Sidewalks on side streets of Main
Shirley stated she and Emelie have discussed the sidewalks with Heidi and Monica. Emelie and
Tom were at LURA today and brought up the issue of the condition of the sidewalks on the streets
between Main and r Street and what could be done to improve those sidewalks. Emelie and Tom
would like to see the TIFD help pay for the costs of the repairs. It was suggested that the TIFD
could pay around 12% of the costs and the business owners pay the balance through a revolving
loan program with TIFD or a SID. LURA informed Tom and Emelie that they would need to know
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Budget/Finance Committee
February 18, 2014
the cost and the amount of sidewalks that need to be replaced before they could make a decision.
Tom suggested that an engineer go through the area to determine what needs to be replaced and the
cost of the replacement. Emelie stated that she would follow up on the request from LURA.
Mayor's Comments:
The Mayor suggested that the Committee bring up the subject of downtown sidewalks at a
workshop of the Council.
He also told the Committee members that the Council should be careful in directing the employees
to start or proceed with directives without the express permission of the Mayor or CAO.
Other:
Park Maintenance District
Chuck told the Committee that the Park Board would like to consider a Park Maintenance District
in 2015, but after meeting with the CAO last week the Maintenance District will go forward in June
as a ballot issue. Chuck would like to see each taxed entity pay the same amount regardless of the
market value of the property. He does not feel that the assessment should go on market value.
Shirley has been directed to find out how much the assessment would be on a $100,000 and a
$200,000 home, using the market value or taxable value. She is also checking on the number of
taxable parcels to determine if the amount can be raised by an equal amount on each taxpayers' I.D.
Shirley currently has a message in to the Department of Revenue to determine both methods of
calculating the amounts.
Chuck stated that, if it is going to be on the ballot that soon, that the Park Board needs to know what
it will cost each taxpayer and make a recommendation. Chuck will meet with Scot to try to decide
how to move forward.
Shirley stated that the ballot issue needs to be submitted to the election office by March 10, 2014, to
be on the June ballot. The Park Board may need to have a special meeting, but it is possible to get it
on the ballot if the Council approves going forward.
For the Next Agenda:
Park Maintenance District and sidewalk updates.
The next regular Budget/Finance meeting will be on Tuesday, March 4, 2014, at 5:30 p.m.
The meeting adjourned at 6:23 p.m.
Respectfully submitted,
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Shirley Ewan, City Clerk/Treasurer
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