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HomeMy WebLinkAboutLaurel Chamber of Commerce (24) Laurel Chamber of Commerce Board Meeting Minutes The Meeting was held on January 16th at the Chamber Log Cabin. In attendance were: Executive Board Members: President - Christy Williams, VP- Molly Conrad, Co-VP - Amanda Frye and chamber assistant Marda Hafner. Directors: Holly Anderson, Clyde Barton, Dan Dart, Michelle DeBoer, Ruben Delzer, Jeanette Gebhard, Heidi Jensen, Donnie McVee and Jennifer Ries. Members: Jodi Chapman, John Mataisz, Gregg Hafner, Jim Taylor, Joe Statser, Phil Constable, Kammy Thurman, Julie Olson, Jarad Kaiser, Ray Cotter, Don Smarsh and Ryan Burrows. Christy called the meeting to order. The minutes were approved: moved to approve - Heidi, 2" - Holly. The financial report was approved and bills were presented for payment with one addition: moved to approve - Heidi, 2" - Amanda. It was agreed upon to pay the Christmas Deco bill from that fund and transfer enough money to cover the payment. Old BUSINESS • New Executive Secretary - The committee did not have a report. An updated job description needs to be finished. • Marcia's Evaluation- This was also due in August of 2013. It was reported it would be done by the end of February. • Sound System Agreement - Marcia added what was voted on at the last meeting. It was presented for final approval. Some suggestions were made on the wording and it was approved with the final additions. Moved to approve -Dan, 2 " Jennifer. Approved. • Reconciliation Report- The board would like to continue receiving the P &L as voted in the past. Molly reported she found a few things that needed cleaning up and would like to go ahead and do that. Moved to approve- Amanda, 2 " Heidi, Approved. Molly also thought that we should have a treasurer to reconcile the books each month. • Taxes- Payroll taxes were signed and ready to send. It was not decided who would do the rest of the forms. New BUSINESS • New Members- Anchor Creative, H & R Block, Big Sky EDA, Century 21/ Penny Korte, and Rocky Mountain Freight Management. • Spotlight on Business - Always looking for new. It was brought up that the Outlook has been doing some very nice articles for the Chamber. • Ribbon Cutting - Pizza Hut would like a ribbon cutting for their new building on Jan. 29 at 11:00 during their Grand Opening. • Annual Meeting- The board voted via email to have Steve Zeier as the guest speaker and comp his meal. He has been hired by LURA as a consultant. Marcia reported that she needed help at the door and to haul everything over to the golf course at 1:00. Volunteers were available. • Scholarship /Intern program - Christy presented her idea for this program. It would be part of a Superhost program through the MT Visitor Centers. It was discussed that we would need a new account for these funds and a committee to work out the details. The best opportunity for fund raising was at the annual meeting, so it was agreed to collect funds for this. Moved to approve- Holly, 2 " Ruben. Approved. • Graduation Matters - Marcia asked for permission to attend this meeting, 7:30 am on Jan. 30th. Moved to approve- Ruben, 2 " -Dan. Approved. OPEN FORUM • Termination of Joanne Flynn - Several members attended to discuss this issue. There was an emotional discussion. A list of questions had been sent to the members prior to the meeting by one of the members, but some of the board members did not receive the email. The new board would like some time to review the facts. A special meeting for that purpose will be held within 2 weeks. Meeting Adjourned Next meeting - Feb 20 2014 Laurel Chamber of Commerce Feb 20, 2014 at the Chamber Log Cabin (Bring your own lunch). Moment of Silence Presentation of minutes: Financial Report - Yellowstone Checking - $ 4,585.19 Altana Checking $ 25.00 Altana Savings $ 15,719.81 Christmas Repair Fund $ 2,664.50 TOTAL $22,994.50 Bills to be presented for payment: Laurel Golf Club (dinner) $ 2463.00 MDU $ 136.98 Century Link $ 70.37 Laurel Outlook (Annual meeting thank you) $ 69.50 Beartooth Are Protection (fire extinguisher) N.W. Energy $ 59.73 Marcia Hafner (QuickBooks 2014) $ 45.00 OLD BUSINESS • New Executive Secretary - • Taxes - We need a volunteer to complete. They should be back by the March meeting to be approved and submitted. • Annual Meeting report - The Chamber received $2,651.00 for the Christmas Deco Repair Fund. (We also took in $334 for the scholarship fund.) We had 106 people attend. Steve Zeier gave a presentation on the future planning of Laurel using the TIF money. Permission was given to place a thank you ad in the Outlook. Email vote: 8 yes and 1 abstention. • QuickBooks - An Internet vote was taken to approve the purchase of QuickBooks 2014 through the Tech Soup grant program. The vote was 11 yes, no nays. The program has been purchased. • Graduation Matters - They had sent out an email to businesses, not such a great response. I offered the services of our newsletter. One of the students would like to make a presentation to our board in March. • Committees - Need volunteers for the following committees: o Budget committee - o Bylaws committee - o Scholarship committee - o July 4 committee - • Marcia's Review - Set a date. NEW BUSINESS - • New Board Members Jeannette Gebhard has resigned. An alternate director is also needed. • Board Presentations- The chamber has received calls from 2 entities. o Relay for Life and the American Cancer society (see email) o Bruce Swanson telling us how our kids should be taught. • Montana Governor's Conference- April 13 -15 - In Billings - $140 OPEN FORUM - • LURA - TIF application approved for Laurel Outlook. • Meetings - It has been suggested that we go to 2 meetings a month. ? Business After Hours - If you would like to host an event, please contact the Chamber. February - Loco Express Minor League Football organization at the Chamber Log Cabin. Next Meeting - March 20th ? At Emma's