HomeMy WebLinkAboutBudget/Finance Committee Minutes 02.20.2001 MINUTES
BUDGET/FINANCE COMMITTEE
FEBRUARY 20, 2001 5:15 P.M.
DPW OFFICE
MEMBERS PRESENT:
Chairman Bud Johnson
Chuck Rodgers
Mark Mace
Gay Easton
Ken Olson
OTHERS PRESENT:
Gary Temple
Larry McCann
Mary Embleton
Mary reported that she and the mayor met with Dick Larsen last Thursday. They
discussed different formats for financial reporting and budget worksheets. Mary
presented a report for the General Fund as per Dick's suggestion, showing beginning cash
balance, plus revenues, less expenses, other adjustments for transfers, etc., and ending
cash balance. She also presented a corresponding line graph and asked for feedback from
the committee. The budget worksheets will be developed this week and sent to Dick for
review before presenting them to the committee. Then, the budget calendar will be set up
with the date for final adoption set for August 13t~. Since this is during the week between
council meetings, the final budget will be adopted either at the regular meeting on August
7t~ or at a special meeting on August 13t~.
Mary also reported that she and the mayor met with Dave Allen of Westem States
Insurance regarding health insurance changes. Dave told them that no YCHP products
will be offered upon renewal on August 1~t, and briefly explained some of the Blue
Cross/Blue Shield products that will be offered instead. He will provide information in
the next few weeks so that the Insurance Committee can meet and review the options.
Mark Mace stated that the union inay need to consider possibly opening up that portion
of the contract this year.
There were no updates given for the fighting districts or the proposed investment policy.
The financial reports for January 2001 were reviewed. Mary told the committee that she
will continue to develop a better format for these reports. The committee recommends to
council that the January financial reports be approved.
The committee reviewed and approved the January journal vouchers #108-114.
The following purchase requisitions were reviewed and approved:
GENERAL FUND:
Public defense of Connard - city court $1,457.50
Mobile video system for police car - subject to grant award 3,495.00
Budget/Finance Committee
February 20, 2001
Page 2
STREET MAINTENANCE:
150 ton sand for sanding streets
$1,300.00
SEWER FUND:
Water quality permit fee for sewer plant
$2,121.00
SOLID WASTE FUND:
20 300-gallon garbage containers
$4,000.00
The committee reviewed the Comp/OT reports for PPE 2/4/01. Bud requested that the
vacation/sickdcomp time report be sorted by hours rather than alphabetic by last name. Mary
said she would see what she could do. She also explained the reason for the change fi:om
3.69 hrs/pp to 3.70 hrs/pp for sick leave accumulation. It will be corrected on the next
payroll.
The Payroll Register for PPE 2/4/01 totaling $93,862.36 was reviewed and approved by the
committee.
The minutes for the meeting of 2/5/01 were reviewed and approved via motion by Ken,
seconded by Gay, and passed unanimously.
Ken asked to meet with Mary on Thursday to develop a cash flow history for the last 4 years
using the pamphlet he received from the Local Government Center recently. They will meet
at 4:00.
The meeting adjourned at 5:40 p.m. The next regular Budget/Finance Committee
meeting will be Monday, March 5, 2001 at 7:00 p.m.
Respectfully Submitted,