HomeMy WebLinkAboutBudget/Finance Committee Minutes 02.05.2001 MINUTES
BUDGET/FINANCE COMMITTEE
FEBRUARY 5, 2001 7:00 P.M.
DPW OFFICE
MEMBERS PRESENT:
Chairman Bud Johnson
Chuck Rodgers
Mark Mace
Gay Easton
Ken Olson
OTHERS PRESENT:
Gary Temple
Larry McCann
Mary Embleton
The claims for January 2001 were reviewed. Mary told the committee that she is
monitoring the purchase requisition requirements more closely, and that the court needs
to submit one for public defense in the amount of approximately $1,500 at the next
meeting. The committee recommends to council that the claims totaling $303,782.00 be
approved.
Mary requested that one additional year-end journal voucher, #YEA42, be approved.
The auditors recommended these entries on January 29th in order for the annual report
format to coincide with the audit. The JV was approved.
The following purchase requisitions were reviewed and approved:
GENERAL FUND:
Fee and travel expenses for workshop of 1/20/01 - council
Contribution to Senior Center - council
Contribution to Senior Helping Hands - council
City's share of Beartooth RC&D assessment- council
Filing fee for 2000 Annual Report - clerk/treasurer
Copy, fold, tab, and postage for sewer rate notices - clerk/treasurer
Gateway computer, software, and printer - tim department
Insulation for shop doors (3 fire, 2 shop) - shop
Children's books - library
Trim trees at Riverside Park - parks
City's participation for 2000-2001 - air pollution
POLICE TRAINING FUND:
Registration, equipment & uniforms for academy - Romero
Attendance fee for FBI Command college - Musson
TCSP FUND:
$ 684.44
1,000.00
700.00
690.17
725.00
728.11
1,947.00
700.00
683.30
2,500.00
2,667.00
$ 600.00
615.00
Non-motorized transportation analysis $3,000.00
Budget/Finance Committee
February 5, 2001
Page 2
WATER FUND:
Electrical work on motors for chemical feeder system - plant
Pilot plant study - treatment
Reflectorized barricade tape & shovels - system
Service connections fees for 2516 connections - system
$ 530.00
60,000.00
783.25
5,032.00
SEWER FUND:
Machine work on Elm St. lift station pump - lift station
Deductible on sewer back-up claim for O'Rear- system
$ 1,000.00
745.27
The committee reviewed the Comp/OT reports for PPE 1/21/01.
The Payroll Register for PPE 1/21/01 totaling $96,190.46 was reviewed and approved by the
committee. Mary explained that there were several payroll adjustments made to correct
employer deductions for health and life insurance premiums due to changes in personnel.
The minutes for the meetings of 1/16/01 and 1/29/01 were reviewed and approved via motion
by Ken, seconded by Mark, and passed unanimously. During discussion, Ken asked about
the $100,000/yr for water line replacement mentioned in the 1/29/01 minutes. Bud stated
that he remembered a document from Double Tree, Inc. analyzing projected revenues vs.
actual revenues in either '98 or '99, which showed that the projections were on target. He
again asked where the $100,000/yr. was spent if it is not in reserves.
Larry reported that the lot information was requested by the state, and that the mayor needs
to sign a letter of understanding that this data will not be given or sold to anyone outside the
city. Discussion followed. Larry will contact the representative from Montana Power.
A draft Investment Policy was presented to the committee. This had been brought before the
committee in October of '98. Most of the policy is patterned from the City of Billings'
policy. Lengthy discussion was held, and the matter will be put on the next agenda. The city
attorney, the auditors, and Nathan Tubergen will be involved in the process.
Mark requested an update on the Sidewalk Project. Larry reported that Steve will give an
update at tomorrow night's council meeting, but that the financing of the project will be
discussed at the next council meeting on the 20th. Nathan should be able to attend that
meeting. Interest in the project is growing and the east side is requesting consideration. The
cost of the initial project of$117,000 may be too small for a full-blown bond issue with bond
counsel, etc. The city's revolving fund has enough money to help get this project started.
More discussion followed regarding street projects, curb & gutter, and storm water systems.
Budget/Finance Committee
February 5, 2001
Page 3
Mary reported that the city received a dividend for worker's compensation from MMIA in
the amount of $13,142.00. She also reported that Book Publishing sent a notice/request to
codify our ordinances. The last one done was #099-23. Mary also reported that she had a
note from Joe Leckie that the code review was coming soon. Larry reported that the
department heads and Matt will review the revised codes before going before council.
The meeting adjourned at 8:30 p.m. The next regular Budget/Finance Committee
meeting will be Tuesday, February 20, 2001 at 6:00 p.m.
Respectfully Submitted,