HomeMy WebLinkAboutBudget/Finance Committee Minutes 11.01.1999 MINUTES
BUDGET/FINANCE COMMITTEE
NOVEMBER 1, 1999 7:00 P.M.
CITY HALL CONFERENCE ROOM
MEMBERS PRESENT:
Chairman Bud Johnson
Gay Easton
Gary Temple
OTHERS PRESENT:
Mary Embleton
Reviewed and approved the following purchase requisitions:
GENERAL FUND:
New programs maintenance comract - Clerk/Treasurer
Purchase new programs - Clerk/Treasurer
Consukant services - Police Department
Clothing/emblems - Ambulance
Install sprinklers - Thomson Park
Purchase new programs - Public Works
STREET MAINTENANCE DISTRICT FUND:
Purchase new programs
GAS TAX FUND:
Purchase new programs
Field survey - 5th Avenue project
Data conversion - new system
CTEP - SOUTH POND FUND:
Dig water and sewer line
CAPITAL PROJECTS FUND:
Tape drives, hub, UPS, etc.
Conversion travel expenses
WATER FUND:
$ 3,596.00
15,000.00
2,325.13
553.40
7,000.00
1,000.00
4,177.00
5,000.00
680.00
2,750.00
5,391.00
3,072.00
1,749.15
Drain line project at plant 2,359.50
Install gate - west side of pier 2,600.00
Purchase dump box (for 1991 Peterbilt) 12,750.00
Repair water main breaks 703.50
SEWER FUND:
Chemical for lift stations
850.00
Reviewed the Comp/OT Report for PPE 11/1/99.
Mary presented September financial reports to the committee, including a Cash Report,
Expenditure Budget vs. Actual, and Revenue Budget vs. Actual. She explained the reports
and the different versions, i.e., details, summary totals, etc. The committee instructed her
to provide the cash report and Budget Fund summaries to the council on a monthly basis,
with a full verbal report on a quarterly basis (first one will be January 17th.)
The committee recommended to council to approve the October claims in the amount of
$199,638.62.
Mary presented the payroll registers for pay periods ending 10/4/99 and 10/18/99. She
recommended that these become a regular part of the Budget/Finance Committee's
meetings. The committee was pleased with the information this report provided. Comp
time payout was discussed and Mary was instructed to draft a memo for the mayor
regarding this practice.
Mary informed the committee that the data conversion is progressing quickl~ with cash
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receipting to begin November 3 and utility billing conversion on November 8 and 9 .
The committee discussed the city's position with ABS. Gary reported on his conversations
with Ken Mosby. He recommended that the city just pay ABS what has been billed, get
the city's computer back from them, and put the matter behind us. The committee decided
by consensus to continue to wait until after utility billing conversion.
Mary asked the committee to consider looking into TV franchise fees that the city could
charge to cable companies. This could be an excellent revenue stream, and Mary was
instructed to talk to the city attorney about the matter.
The next meeting will be held on Monday, November 15th, at 7:00 p.m. The meeting
adjourned at 8:15 p.m.
Respectfully submitted,
Clerk-Treasurer